Provider Recruitment Coordinator

UNKNOWN; Renton (WA); On-site; USD 36,000 - 50,000; Full time

Job summary

SEARHC is seeking a Provider Recruitment Coordinator to act as the logistical backbone of physician and APP recruitment. You will design interview itineraries, coordinate candidate travel and lodging, and manage a high-touch candidate experience across multiple time zones, supporting the Senior Provider Recruiter and Provider Services leadership.

You will also track metrics, improve processes, and coordinate residency placements and onboarding with HR and Credentialing teams.

Qualifications

• Minimum 2–3 years of healthcare recruitment coordination experience.
• Familiarity with the recruitment life cycle.
• Travel/logistics management experience.
• Proficiency in Microsoft Office, Excel, Workday, and recruitment technologies.

Responsibilities

• Design and manage interview itineraries for provider candidates in partnership with hiring managers and clinical teams.
• Coordinate candidate travel, lodging, and ground transportation; troubleshoot changes.
• Schedule interviews, tours, and send final itineraries to candidates and departments.
• Ensure a seamless candidate experience from invitation to post-visit follow-up.
• Track recruitment metrics and handle post-interview surveys and feedback.
• Monitor travel expenses and assist with budget tracking.
• Support residency program coordination and onboarding processes.

Skills

Calendar management

Communication

Organizational skills

Travel logistics

Interpersonal skills

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Office

Excel

Workday

Smartsheets

Recruitment technologies

Job description

Pay Range

Pay Range:$26.06 - $36.08
The Provider Recruitment Coordinator plays a critical, high-touch role within the Provider Services department, serving as the logistical backbone of the physician and advanced practice provider (APP) recruitment lifecycle. This position directly supports the Senior Provider Recruiter by managing complex interview logistics, coordinating comprehensive candidate travel and lodging, orchestrating community tours, and managing data tracking and recruitment metrics. This position is also the central point of contact and coordinator for residents performing rotations at SEARHC.
As the primary concierge and first point of contact for candidate logistics, the Coordinator ensures an exceptional, white-glove onboarding and interview experience that reflects the high standards of SEARHC. This role is pivotal in driving recruitment efficiency, reducing time-to-hire, and optimizing the candidate conversion rate.

SEARHC is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement.

Working at SEARHC is more than a job, it’s a fulfilling career. We offer generous benefits, including retirement, paid time off, paid parental leave, health insurance, dental, and vision benefits, life insurance and long and short-term disability, and more.

Key Essential Functions and Accountabilities of the Job

• Promote and integrate the SEARHC mission, vision and values in all aspects of job responsibilities and accountabilities, maintaining a service-oriented and quality-focused culture within SEARHC
• Design and manage comprehensive and customized interview itineraries for provider candidates in partnership with hiring managers, clinical leaders, and departmental teams
• Coordinate with SEARHC Staff Travel for all candidate travel (flights, lodging, ground transportation) and logistics. Troubleshoot travel disruptions and last-minute scheduling changes
• Partner with hiring teams to schedule interviews, tours, and send the final itinerary to the candidate & department
• Ensure a seamless, professional and enjoyable candidate experience from initial interview invitation through post-visit follow-up
• Coordinate dining arrangements, spouse/family itineraries, and social activities that take place during the site visit
• Track recruitment metrics related to interview-to-offer conversion, candidate satisfaction, process efficiency, etc.
• Send candidates post-interview survey and address feedback and identify process improvement opportunities
• Ensure timely communication and follow-up with candidates and internal stakeholders
• Monitor recruitment-related travel expenses and assist with budget tracking
• Residency program coordination to include partnership with clinical and operational teams on resident placement, resident authorization process, Alaska resident licensing process, onboarding coordination with HR/Employee Health/Credentialing team, booking of travel/housing/transportation and development of resident’s orientation schedule
• Support the Provider Services Preboarding Coordinator and Provider Onboarding Manager as needed
• Assist Senior Provider Recruiter and Provider Services Director and with projects as directed
• Perform other duties as assigned

Education, Certifications, and Licenses Required

• Associate’s degree in Business Administration, Healthcare Administration, Human Resources, Communications, or a related field
• Bachelor’s degree preferred.

Experience Required

• Minimum 2-3 years of experience in healthcare recruitment coordination; physician recruitment preferred
• Talent acquisition support experience
• Familiarity with the recruitment life cycle
• Travel/logistics management
• Proficiency in Microsoft Office, Excel, Workday, and recruitment technologies

Knowledge, Skills and Abilities

• Culturally sensitive; able to work with and value the contributions of diverse stakeholders and constituent groups
• Exceptional organizational and calendar management skills; ability to manage complex, multi-person schedules across different time zones or locations
• Ability to interact confidently and professionally with provider candidates, physicians, executives, and other stakeholders and team members
• Strong verbal and written communication skills
• High emotional intelligence and problem-solving agility; ability to remain calm and professional when itineraries change suddenly or travel delays occur
• Strong attention to detail and follow-through
• Familiarity with travel management and logistics
• Proficiency in gathering numbers, managing spreadsheets (Excel/Smartsheets), and generating metric reports
• Ability to problem-solve independently and maintain composure under pressure

Required Certifications

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!