Provider Recruitment Coordinator

SouthEast Alaska Regional Health Consortium; Renton (WA); On-site; USD 54,000 - 75,000; Full time

Benefits offered by this job

Retirement plan

Paid time off

Health insurance

Dental insurance

Vision benefits

Life insurance

Disability insurance

Paid parental leave

Job summary

SouthEast Alaska Regional Health Consortium (SEARHC) seeks a Provider Recruitment Coordinator to manage complex interview logistics and comprehensive candidate travel for physicians and APPs. You will coordinate site visits, ensure a seamless onboarding, and act as the primary concierge for candidate experiences.

You'll support the Senior Provider Recruiter and Provider Services Director, track recruitment metrics, and help improve time-to-hire.

Qualifications

• Minimum 2–3 years in healthcare recruitment coordination, physician recruitment preferred.
• Experience with travel/logistics management and recruitment lifecycle.
• Proficiency in MS Office, Excel, Workday and recruitment technologies.

Responsibilities

• Coordinate interview logistics and travel itineraries for provider candidates.
• Handle lodging, flights, ground transportation and site visit arrangements.
• Manage resident rotations, onboarding and coordination with HR/Credentialing.
• Track recruitment metrics and candidate experience improvements.
• Partner with hiring teams and clinical leaders to schedule interviews and tours.
• Communicate timelines and updates to candidates and internal stakeholders.
• Support budget tracking and travel expense monitoring.

Skills

Healthcare recruitment

Physician recruitment

Talent acquisition

Recruitment lifecycle

Travel logistics

MS Office

Workday

Recruitment technologies

Education

Associate degree in related field

Bachelor’s degree preferred

Tools

Workday

Smartsheets

Excel

Job description

Pay Range: Pay Range:$26.06 - $36.08

SEARHC is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement. Working at SEARHC is more than a job, it’s a fulfilling career.

We offer generous benefits, including retirement, paid time off, paid parental leave, health insurance, dental, and vision benefits, life insurance and long and short-term disability, and more.

The Provider Recruitment Coordinator plays a critical, high-touch role within the Provider Services department, serving as the logistical backbone of the physician and advanced practice provider (APP) recruitment lifecycle. This position directly supports the Senior Provider Recruiter by managing complex interview logistics, coordinating comprehensive candidate travel and lodging, orchestrating community tours, and managing data tracking and recruitment metrics. This position is also the central point of contact and coordinator for residents performing rotations at SEARHC. As the primary concierge and first point of contact for candidate logistics, the Coordinator ensures an exceptional, white-glove onboarding and interview experience that reflects the high standards of SEARHC. This role is pivotal in driving recruitment efficiency, reducing time-to-hire, and optimizing the candidate conversion rate.

Key Essential Functions and Accountabilities of the Job

• Promote and integrate the SEARHC mission, vision and values in all aspects of job responsibilities and accountabilities, maintaining a service-oriented and quality-focused culture within SEARHC
• Design and manage comprehensive and customized interview itineraries for provider candidates in partnership with hiring managers, clinical leaders, and departmental teams
• Coordinate with SEARHC Staff Travel for all candidate travel (flights, lodging, ground transportation) and logistics.
• Troubleshoot travel disruptions and last-minute scheduling changes
• Partner with hiring teams to schedule interviews, tours, and send the final itinerary to the candidate & department
• Ensure a seamless, professional and enjoyable candidate experience from initial interview invitation through post-visit follow-up
• Coordinate dining arrangements, spouse/family itineraries, and social activities that take place during the site visit
• Track recruitment metrics related to interview-to-offer conversion, candidate satisfaction, process efficiency, etc.
• Send candidates post-interview survey and address feedback and identify process improvement opportunities
• Ensure timely communication and follow-up with candidates and internal stakeholders
• Monitor recruitment-related travel expenses and assist with budget tracking
• Residency program coordination to include partnership with clinical and operational teams on resident placement, resident authorization process, Alaska resident licensing process, onboarding coordination with HR/Employee Health/Credentialing team, booking of travel/housing/transportation and development of resident’s orientation schedule
• Support the Provider Services Preboarding Coordinator and Provider Onboarding Manager as needed
• Assist Senior Provider Recruiter and Provider Services Director and with projects as directed
• Perform other duties as assigned

Education, Certifications, and Licenses

Associate’s degree in Business Administration, Healthcare Administration, Human Resources, Communications, or a related field Bachelor’s degree preferred.

Experience Required

Minimum 2-3 years of experience in healthcare recruitment coordination; physician recruitment preferred Talent acquisition support experience Familiarity with the recruitment life cycle Travel/logistics management Proficiency in Microsoft Office, Excel, Workday, and recruitment technologies

Knowledge, Skills and Abilities

Culturally sensitive; able to work with and value the contributions of diverse stakeholders and constituent groups Exceptional organizational and calendar management skills; ability to manage complex, multi-person schedules across different time zones or locations Ability to interact confidently and professionally with provider candidates, physicians, executives, and other stakeholders and team members Strong verbal and written communication skills High emotional intelligence and problem-solving agility; ability to remain calm and professional when itineraries change suddenly or travel delays occur Strong attention to detail and follow-through Familiarity with travel management and logistics Proficiency in gathering numbers, managing spreadsheets (Excel/Smartsheets), and generating metric reports Ability to problem-solve independently and maintain composure under pressure

Required Certifications

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! We Want You to Join our Team Southeast Alaska is home to some of the world’s most breathtaking landscapes, proudest Native cultures, and thriving pioneer spirits. SouthEast Alaska Regional Health Consortium (SEARHC) helps to keep it healthy. Every career with SEARHC comes with a positive work culture, a team with shared values, and competitive benefits. SEARHC offers sign-on bonuses for Registered Nurses, Hot Jobs and Certified Nurses Assistants. At SEARHC, we are passionate about enhancing the health and wellbeing of our team as well as the communities we serve. We Embody our Values: Respect Cultural Identity Service Professionalism Compassion