Provider Recruitment Assistant

Ascension; United States; Remote; USD 40,000 - 60,000; Full time

Job summary

Ascension is seeking a Provider Recruitment Assistant to support hiring and onboarding processes within our Recruitment Operations. This full-time, remote position requires strong organizational and communication skills alongside previous experience in similar roles. Join us in transforming healthcare by enhancing candidate experiences and assisting with logistical arrangements.

Benefits

Paid time off (PTO)

Various health insurance options

Retirement benefits including employer match

Long-term & short-term disability

Employee assistance programs (EAP)

Parental leave & adoption assistance

Tuition reimbursement

Qualifications

• Education: High School diploma or equivalent with job-specific experience.
• 1-3+ years in roles like Executive Assistant, Project Coordinator preferred.
• Strong reporting experience using SmartSheet and communication skills necessary.

Responsibilities

• Coordinate candidate interviews, travel arrangements, and preparation.
• Support Provider recruitment by tracking agreements and correspondence.
• Establish relationships for candidate experiences during site visits.

Skills

SmartSheet reporting

Travel arrangements

Communication skills

Attention to detail

Education

High School diploma

Bachelor's degree

Tools

Google Suite

Job description

We Are Hiring

• Department: Recruitment Operations
• Schedule: Full Time - Days (Hourly position / will vary)
• Location: Remote

What You Will Do

The Provider Recruitment Assistant will partner with Provider Recruiters and Hiring Leaders to support the recruitment, hiring and onboarding processes. SmartSheet reporting experience is strongly preferred. Please note this is Full Time, hourly position. Hours will vary based on business needs.

Responsibilities will include:

• Coordinate on-site candidate interviews including scheduling travel arrangements, developing agendas, liaising with the market, creating candidate profile sheets, and processing expense reports. Collaborate with market executives and their assistants for interview preparation.
• Perform support duties relative to Provider recruitment, including composing correspondence, tracking employment and recruitment agreements, and coordinating resources.
• Establish relationships with preferred hotels, restaurants, and local-area attractions to ensure a great candidate experience for site visits. Arrange housing tours and visit experiences.
• Provide a personalized experience that is an extension of the high-touch Provider recruitment process.

What You Will Need

Education:

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
  • Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Additional Preferences

• Bachelor's degree preferred
• 1-3+ years experiencein a similar role, ie: Executive Assistant, Project Coordinator or Logistics Personnel
• Reporting experience using SmartSheet strongly preferred
• Well versed with making travel arrangements
• Executive presence with outstanding communication skills plus a high attention to detail
• Experience with Google Suite products, including GMail, calendaring, Sheets & Docs

Why Join Our Team

Ascension associates are key to our commitment of transforming healthcare and providing care to all, especially those most in need. Join us and help us drive impact through reimagining how we can deliver a people-centered healthcare experience and creating the solutions to do it. Explore career opportunities across our ministry locations and within our corporate headquarters.

Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states.

Our Mission, Vision and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer and make a positive impact in their community. Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you.

Equal Employment Opportunity Employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws.

For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension.

Pay Non-Discrimination Notice

Please note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.

E-Verify Statement

This employer participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.E-Verify

Benefits

Paid time off (PTO) Various health insurance options & wellness plans Retirement benefits including employer match plans Long-term & short-term disability Employee assistance programs (EAP) Parental leave & adoption assistance Tuition reimbursement Ways to give back to your community

Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance and salary range at the time of the offer.