Provider Recruiting Coordinator

The University of Kansas Health System; United States; On-site; USD 50,000 - 65,000; Full time

Job summary

The University of Kansas Health System in Kansas City seeks a Provider Recruiting Coordinator to support the recruitment of physicians and CRNAs, coordinating interviews, sourcing candidates, and ensuring a smooth candidate experience.

The role collaborates with physician recruiters, department admins, and stakeholders; requires professionalism, teamwork, and initiative; full-time on-site at Wesco Pavilion.

Qualifications

• High School diploma or equivalent.
• Experience with or ability to learn database applications.
• Bachelor’s Degree in Human Resources, Healthcare Administration, Business, or a related field.
• Experience with in-house Physician Recruitment or Physician Recruitment Marketing and Sourcing.

Responsibilities

• Prepare professional job descriptions and ads; post on platforms.
• Source candidates from databases and maintain tracking.
• Coordinate interview itineraries and manage relationships with stakeholders.
• Ensure compliance with safety and regulatory requirements; maintain confidentiality.
• Plan daily work and maintain recruitment records and candidate profiles.

Job description

Position Title

Provider Recruiting Coordinator

Days - Full Time

Wesco Pavilion

Position Summary / Career Interest

The Provider Recruiting Coordinator is responsible for supporting the recruitment process for physicians and CRNAs within a large academic health system. This role involves sourcing candidates, conducting initial contact, and coordinating onsite and virtual interviews. The Provider Recruiting Coordinator will work closely with physician recruiters, department administrators, and various other key stakeholders to ensure a seamless and positive experience for candidates. The ideal candidate is a team player with a collaborative approach to problem-solving, maintains a high level of professionalism and integrity, and is self‑motivated.

Responsibilities and Essential Job Functions

• Job Descriptions and Advertising: Prepare professional job descriptions and ad layouts for review and approval and post them on applicable platforms. Gather advertising venue costs and administration information to evaluate cost-effectiveness, and review findings with the director and recruiters. Prepare and place ads, document expenses in the candidate tracking database, track ad renewal/discontinuation dates, and collect data to report on the effectiveness of job placement ads.
• Candidate Sourcing and Tracking: Proactively source candidates from databases, enter candidate information into the tracking database, and conduct appropriate and timely follow-ups. Maintain awareness of open positions and changing priorities, ensuring appropriate follow-up. Extract and create reports on sourcing and position data as requested. Maintain and update a candidate database to ensure a robust talent pipeline.
• Interview Coordination and Relationship Management: Assist in developing itineraries for site visits, including sending meeting invites. Build and maintain positive relationships with candidates, hiring managers, and internal recruitment partners.
• Compliance and Professionalism: Comply with safety policies, regulatory requirements (including OSHA, CMS, The Joint Commission, etc.), and participate in corporate-wide and departmental safety activities. Understand the hospital's mission, vision, values, culture, and policies, and adhere to policies, processes, and compliance regulations. Project a professional image at all times and maintain a high level of confidentiality in verbal and written communication.
• Workflow and Administration: Independently plan, organize, and complete daily work within guidelines established by the Director of Physician and Provider Recruitment to ensure efficient workflow within the department. Assist in maintaining accurate recruitment records, reports, and candidate profiles. Demonstrate knowledge of Medical Education (ACGME) Directory and other Graduate Medical Education resources or acquire this knowledge, including contact information for individual residents and fellows.
• Professional Development and Collaboration: Demonstrate positive interpersonal skills with internal and external customers in a professional manner. Pursue continued self–professional growth opportunities to increase knowledge and understanding of the organization and the physician recruiting and retention industry.
• Other Duties: Exhibit outstanding organizational and critical thinking skills. Prioritize a heavy workload and demonstrate flexibility to accomplish projects within established time frames while maintaining confidentiality. Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department. These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience

• High School Graduate or equivalent
• Experience with or the ability to learn working with database applications.

Preferred Education and Experience

• Bachelors Degree in Human Resources, Healthcare Administration, Business, or a related field
• Experience with in‑house Physician Recruitment or Physician Recruitment Marketing and Sourcing.

Knowledge Requirements

• Exceptional communication skills, both written and verbal, including proper grammar, spelling, punctuation, and knowledge of business correspondence formats.
• Proficiency in Microsoft Office Applications (Word, Excel, PowerPoint, and Outlook).
• Proficiency in InDesign software or the ability to learn.
• Proficient keyboarding skills and proofreading abilities.
• Strong organizational skills and attention to detail.
• Ability to multi‑task independently and work effectively in a team environment.
• Reliable transportation.
• Demonstrated process improvement skills.

Time Type: Full time

Job Requisition ID: R-57617

Important information for you to know as you apply:

The health system is an equal employment opportunity employer. Qualified applicants are considered for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, ancestry, age, disability, veteran status, genetic information, or any other legally-protected status. See also Diversity, Equity & Inclusion.

The health system provides reasonable accommodations to qualified individuals with disabilities.

Employment with the health system is contingent upon, among other things, agreeing to the health‑system‑dispute‑resolution‑program.pdf and signing the agreement to the DRP.

About The University of Kansas Health System

As part of the region’s premier academic medical center, The University of Kansas Health System in Kansas City is a world‑class healthcare provider and destination for complex care and diagnosis. We are driven by our commitment to service, continuous improvement and to the highest degree of excellence. Collaboration between physicians, nurses, researchers, educators and other professionals who share their expertise leads to exciting discoveries and life‑changing treatments for the people we serve.