Provider Recruiter

Ellis Medicine; City of Schenectady (NY); Hybrid; USD 80,000 - 120,000; Full time

Job summary

Ellis Medicine is seeking a Provider Recruiter to lead full-cycle recruitment for physicians and APPs, partnering with medical leadership and HR to fill critical roles. The role emphasizes candidate experience, compliance, and coordinated onboarding.

The position requires a Bachelor's degree and 3+ years of recruitment, with preferred experience in physician recruitment. Hybrid work is available with strong relationship-building expectations.

Qualifications

• Bachelor's degree in a related field is required.
• Minimum of three years of recruitment experience.
• One year of physician/provider recruitment preferred.
• Experience managing multiple recruitment projects concurrently.
• Strong interpersonal, organizational, and communication skills.

Responsibilities

• Partner with leadership to assess current and future provider staffing needs.
• Develop recruitment plans and sourcing strategies for physician and APP openings.
• Maintain a proactive candidate pipeline for critical vacancies.
• Track vacancy trends and assist with workforce planning.
• Coordinate interviews, site visits, and onboarding activities.
• Support negotiations, credentialing, and contractor documentation.
• Represent Ellis Medicine at events and manage recruitment marketing materials.

Skills

Interpersonal skills

Organizational skills

Communication skills

Relationship-building

Education

Bachelor's Degree in HR/Healthcare Administration/Business/Marketing/Communications

Tools

Applicant tracking systems

Recruitment databases

CRM systems

Recruitment marketing platforms

Job description

The Provider Recruiter is responsible for the full-cycle recruitment of physicians and advanced practice providers (APPs) to support Ellis Medicine's strategic workforce and community healthcare needs. The position partners closely with physician leaders, practice administrators, department chairs, and operational leaders to identify staffing needs, develop recruitment strategies, source qualified candidates, coordinate interviews and site visits, support contract negotiations, facilitate onboarding activities, and promote provider retention.

The ProviderRecruiter serves as the primary point of contact for candidates throughout the recruitment process and is responsible for delivering an exceptional candidate experience while ensuring compliance with organizational policies, credentialing requirements, and applicable regulations. Responsibilities include workforce planning support, physician recruitment marketing, relationship management, pipeline development, recruitment analytics, and community integration efforts.

Hybrid schedule possible

EDUCATION AND EXPERIENCE REQUIREMENT(S)

• Bachelor's Degree in Human Resources, Healthcare Administration, Business Administration, Marketing, Communications, or a related field.
• Minimum of three (3) years of recruitment experience required.
• Minimum of one (1) year of physician, provider, executive, healthcare, or highly specialized professional recruitment experience preferred.
• Experience managing multiple recruitment projects simultaneously.
• Strong interpersonal, organizational, communication, and relationship-building skills.
• Demonstrated ability to work independently while collaborating effectively with multiple stakeholders.

Preferred

• Physician and/or Advanced Practice Provider recruitment experience.
• Knowledge of healthcare provider credentialing, licensing, privileging, onboarding, and contracting processes.
• Experience utilizing applicant tracking systems, recruitment databases, candidate relationship management systems, and recruitment marketing platforms.
• Familiarity with physician compensation and employment models.
• Membership in AAPPR (Association for Advancing Physician and Provider Recruitment) or similar professional organization.

PRIMARY RESPONSIBILITIES OF THE POSITION

Recruitment Strategy and Workforce Planning

• Partner with physician leadership, department chairs, medical directors, and operational leaders to assess current and future provider staffing needs.
• Develop recruitment plans and sourcing strategies for assigned physician and APP openings.
• Maintain a proactive pipeline of physician and APP candidates for critical and anticipated vacancies.
• Track provider vacancy trends and assist leadership with workforce planning initiatives.
• Participate in provider recruitment strategy meetings and operational planning discussions.

Candidate Sourcing and Recruitment

• Source physician and APP candidates through professional networks, residency and fellowship programs, conferences, databases, referrals, advertising, and direct outreach.
• Identify passive candidates through networking and relationship-building activities.
• Screen applicants to evaluate qualifications, licensure eligibility, training, certifications, and organizational fit.
• Conduct preliminary interviews and candidate assessments.
• Present qualified candidates to hiring leaders and physician stakeholders.
• Maintain candidate records and recruitment activities within designated systems.

Candidate Experience and Interview Coordination

• Serve as the primary liaison for physician and APP candidates throughout the recruitment process.
• Coordinate interview schedules, site visits, facility tours, community visits, and leadership meetings.
• Develop comprehensive interview itineraries that showcase organizational strengths and community assets.
• Ensure timely communication and follow-up with candidates and hiring leaders.
• Facilitate spouse/partner and community integration activities when appropriate.

Contract and Hiring Support

• Collaborate with Human Resources, Finance, Legal, and physician leadership regarding offer development and recruitment packages.
• Support physician employment agreement preparation and negotiation activities.
• Coordinate recruitment-related documentation and approvals.
• Assist with relocation, sign-on incentives, and recruitment expense management consistent with organizational guidelines.

Credentialing and Onboarding Coordination

• Partner with Medical Staff Services and Credentialing teams to support timely provider onboarding.
• Monitor progress of licensing, credentialing, privileging, background screening, and payer enrollment activities.
• Coordinate onboarding activities through provider start date.
• Facilitate transition of candidates from recruitment through onboarding and orientation.

Recruitment Marketing and Relationship Development

• Represent Ellis Medicine at physician career fairs, residency programs, recruitment conferences, and professional association meetings.
• Assist with development and maintenance of provider recruitment marketing materials.
• Promote employer branding through social media, recruitment websites, and advertising initiatives.
• Develop and maintain relationships with residency programs, fellowship directors, physician organizations, and recruitment partners.
• Build referral networks with physicians, APPs, recruiters, and healthcare professionals.

Data Management and Reporting

• Maintain accurate recruitment records and candidate information.
• Track recruitment metrics including:
• Time-to-fill
• Candidate pipeline activity
• Source effectiveness
• Vacancy rates
• Interview-to-offer ratios
• Offer acceptance rates
• Start-date conversions
• Prepare routine recruitment activity and performance reports.
• Identify opportunities for process improvement and operational efficiency.

Retention and Organizational Support

• Support provider retention initiatives in partnership with physician leadership and Human Resources.
• Assist with provider engagement activities and onboarding feedback processes.
• Participate in department projects, committees, and workforce initiatives.
• Maintain compliance with organizational policies and all applicable laws and regulations.
• Complete required education and training on time.
• Perform other duties as assigned.

PHYSICAL REQUIREMENTS

Work is primarily performed indoors under normal office conditions.

The individual must be able to

• Sit and use a computer for extended periods.
• Perform frequent keyboarding and hand-eye coordination activities.
• Intermittently stand, walk, bend, and lift up to 15 pounds.
• Push/pull up to 25 pounds.
• Travel periodically for recruitment events, conferences, candidate visits, and networking activities.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Ellis Medicine is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, and will prohibit, discrimination on the basis of race, creed, color, religion, sex/gender (including pregnancy), age, national origin, disability (including pregnancy-related conditions), genetic information, predisposition or carrier status, military or veteran status, prior arrest or conviction record, marital or familial status, sexual orientation, transgender status, gender identity, gender expression, reproductive health decisions, domestic violence victim status, known relationship or association with any member of a protected class, and any other characteristic protected by applicable law violates federal, state and, where applicable, local laws , reproductive health decisions or source of payment, consistent with applicable legislation and to comply with the laws pertaining thereto.

Salary Range: $38.59-57.89 /hour Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location.

Location: Ellis Medicine · Human Resources
Schedule: Full Time (40 Hours), Days