Provider Coordinator

Allina Health; Saint Paul (MN); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

Medical/Dental

PTO/Time Away

Retirement Savings Plans

Life Insurance

Disability (Short/Long Term)

Tuition Reimbursement

Job summary

Allina Health is seeking an in-person Administrative Assistant to support the ABSI Neuroscience UTD department in Saint Paul, MN. The role focuses on scheduling, patient coordination, and front-desk duties to promote efficient clinical operations and a positive patient experience.

Candidates should have a high school diploma (or GED) and 2–5 years in medical office settings, with strong Microsoft Office and EMR experience preferred.

Qualifications

• Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description
• Proven ability to manage patient scheduling and administrative tasks in a medical setting
• Experience with Microsoft Office and EMR systems is preferred

Responsibilities

• Schedule and coordinate patient appointments, procedures, and tests
• Enter scheduling data into electronic medical records accurately
• Verify insurance and obtain prior authorizations as needed

Skills

Scheduling

Administrative support

Microsoft Office

EMR systems

Customer service

Education

High school diploma or GED

Post secondary education in medical field

Tools

EMR software

Scheduling software

Job description

Location Address: 333 Smith Ave N Saint Paul, MN 55102-2344 Date Posted: September 30, 2026 Department: 66049900 ABSI Neuroscience UTD Shift: Day (United States of America) Shift Length: 8 hour shift Hours Per Week: 40 Union Contract: Non-Union-NCT Weekend Rotation: None

Job Summary

Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career.

Key Position Details

1.0 FTE (80 hours per two-week pay period) 8-hour day shift No weekends Monday-Friday, in-person position at the AHBSI United Clinic

Job Description

Maintains systems essential to the daily operations supporting patient care. Schedules and coordinates a variety of appointments, procedures and tests, maintains and communicates department and provider schedules and provides excellent department support to promote efficient, effective clinical operations and provide exceptional patient experience.

Principal Responsibilities

Scheduling.

• Schedules and/or reschedules patient appointments, procedures, diagnostic tests, surgeries, hospital admissions and other related appointments between multiple providers.
• May enter all scheduling documentation in the electronic medical record.
• Verifies insurance and obtains prior authorizations as needed, may register patients.
• May manage the patient outcome tool, including preparation and distribution.
• May create, delete and modify schedule versions and calendars to reflect changes in provider schedules.
• Arranges interpreter services for patients as needed.

• Administrative department support.

• May provide department reception, patient check-in.
• Provides telephone coverage, routing messages accordingly.
• May track insurance verification using multiple systems.
• May maintain lobby area.
• May ensure that patient documentation is complete and is responsible for an insurance or referral work queue.
• Organizes and maintains department records, manuals and patient education materials.
• Participates in completion of patient data reporting requirements and compliance with regulatory standards.
• May create and maintain all training materials for new and current employees.
• May assist physicians with reimbursements/expense reports, physician credentialing, charge capture and medical records.

• Chart preparation.

• Analyzes patient records to determine if outside documents are needed.
• Reviews patient consent forms and ensures they are updated with the patient.
• Contacts document source, obtains records, scans and indexes into the electronic medical record.
• Other duties as assigned.

Required Qualifications

Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description

Preferred Qualifications

• High school diploma or GED
• Post secondary education in medical field
• 2 to 5 years experience in a medical office including administrative support, scheduling, customer service, working knowledge of Microsoft Suite and electronic medical records

Physical Demands

Sedentary: Lifting weight up to 10 lbs. occasionally, negligible weight frequently

Pay Range

Pay Range: $22.04 to $30.01 per hour. The pay described reflects the base hiring pay range. Your starting rate would depend on a variety of factors including, but not limited to, your experience, education, and the union agreement (if applicable). Shift, weekend and/or other differentials may be available to increase your pay rate for certain shifts or work. Allina Health is committed to adhering with all applicable local, state and federal minimum wage requirements.

Benefit Summary

Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That’s why we devote extraordinary resources to help you grow and thrive — not only as a professional but also as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well-being — mind, body, spirit and community — of you and your family members. Allina Health is all in on your well-being. Because well-being means something different to everyone, our award-winning program provides you with the resources you need to help you navigate your personal journey. We are focused on creating an inclusive workplace so everyone can see themselves as part of our care team. Our care teams are as diverse as the communities we serve and proud to be contributing to the mission of a leading health care organization. Our pioneering approach to well-being helps every member of our care team feel a deep sense of connection and joy in their work. Benefits include:

• Medical/Dental
• PTO/Time Away
• Retirement Savings Plans
• Life Insurance
• Short-term/Long-term Disability
• Voluntary Benefits (vision, legal, critical illness)
• Tuition Reimbursement or Continuing Medical Education as applicable
• Student Loan Support
• Benefits to navigate the Federal Public Service Loan Forgiveness Program

Allina Health is a 501(c)(3) eligible employer *Benefit eligibility/offerings are determined by FTE and if you are represented by a union.

People at Allina Health have a career of making a difference in the lives of the millions of patients we see each year at our 90+ clinics, 12 hospitals and through a wide variety of specialty care services in Minnesota and western Wisconsin. We’re a not-for-profit organization committed to enriching your career by providing ongoing training, competitive compensation, support for work-life balance and ways to give back to the communities we serve. Join our team of 27,000+ employees – your career opportunities are limitless!

Diversity creates a healthier atmosphere for our employees, patients, and community. Allina Health is proud to be an Equal Employment Opportunity employer, and will make employment decisions without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

Allina Health is an E-Verify Employer

Allina Health complies with federal requirements to verify the employment eligibility of all persons hired to work in the United States. Allina Health is an E-Verify employer. E-Verify is an Internet-based system that compares information from each new employee’s Form I-9 to records available from the Social Security Administration (SSA) and the Department of Homeland Security (DHS) to confirm work authorization. An E-Verify case must be created no later than the third business day after the employee starts work for pay. All Forms I-9 must be completed and received by the Office of Human Resources accordingly. For more information, link to: Right to Work Poster (e-verify.gov) E-Verify Participation Poster English and Spanish