Protocol Specialist/Conference Coordinator

Techtrans-International; United States; Remote; USD 65,000 - 95,000; Full time

Job summary

TechTrans-International seeks an experienced Protocol Specialist/Conference Coordinator in Houston, TX remote option. You will orchestrate official visits, conferences, and high-profile events involving government officials and international guests, ensuring meticulous adherence to diplomatic protocol and logistics.

The role requires handling briefs, itineraries, and stakeholder communications with discretion and professionalism across national and international contexts.

Qualifications

• Strong written and verbal communication skills; experience preparing briefs for government stakeholders.
• Ability to manage multiple projects simultaneously.
• Self-motivated with strong attention to detail.
• Proven ability to coordinate complex schedules and travel logistics.
• Demonstrated professionalism and discretion in diplomatic settings.

Responsibilities

• Coordinate official visits and engagements involving senior government officials, foreign dignitaries, ambassadors, and executives.
• Develop and manage detailed itineraries for international delegations following diplomatic standards.
• Draft and manage formal correspondence, invitations, briefing materials, speeches for leaders and guests.
• Plan and execute high-profile conferences, diplomatic events, and international meetings with diverse stakeholders.
• Serve as liaison among government agencies, international partners, academic institutions, and private-sector organizations.
• Coordinate travel, security, transportation, accommodations, and logistical arrangements for visitors.
• Advise leadership on protocol, etiquette, and diplomatic engagement strategies.
• Build relationships with domestic and international partners to support objectives.
• Participate in business development activities and contribute to proposals.

Skills

Communication

Multitasking

Brief drafting

Attention to detail

Education

Bachelor's degree in International Relations, Public Relations, or Hospitality, or related field

Job description

Position:Protocol Specialist/Conference Coordinator

Location: Houston, TX

Job Id:950

# of Openings:1

Protocol Specialist/Conference Coordinator

Job Summary

Accomplished Protocol Specialist/Conference Coordinator with extensive experience coordinating executive-level government, diplomatic, and international programs. Proven expertise in managing high-profile visits, official ceremonies, conferences, and engagements involving senior government officials, foreign dignitaries, ambassadors, and executive leadership. Skilled in diplomatic protocol, strategic communications, stakeholder relations, and complex logistical coordination while maintaining the highest standards of discretion, professionalism, and cultural sensitivity.

U.S. Citizenship required. National Capital Region (NCR) or Houston, TX locations preferred.

Key Responsibilities

• Coordinate official visits and engagements involving senior government officials, foreign dignitaries, ambassadors, consular representatives, and executive leadership.
• Develop and manage detailed itineraries for international delegations, ensuring adherence to established diplomatic and governmental protocol standards.
• Draft and manage formal correspondence, invitations, briefing materials, speeches, and communications for executive leadership and distinguished guests.
• Plan and execute high-profile conferences, diplomatic events, official ceremonies, and international meetings involving diverse stakeholders.
• Serve as primary liaison among government agencies, international partners, academic institutions, and private-sector organizations.
• Coordinate complex travel, security, transportation, accommodations, and logistical arrangements for official visitors and delegations.
• Advise leadership on matters of protocol, cultural etiquette, and diplomatic engagement.
• Build and maintain relationships with domestic and international partners to support organizational and strategic objectives.
• Participate in Business Development activities and contribute to proposals associated with these services.

Required Qualifications

• Bachelor's degree in International Relations, Public Relations, or Hospitality, or related field
• Minimum 3 years of experience in a similar role
• Strong written and verbal communication skills, including experience preparing briefs for government stakeholders
• Ability to manage multiple projects simultaneously
• Self-motivated with strong attention to detail

Preferred Qualifications

• Experience with Department of State, U.S. Trade Development Agency, Department of Energy, Department of Defense international programs.

Work Location

Remote. National Capital Region (NCR) or Houston, Texas locations preferred.

TechTrans International is an Equal Employment Opportunity employer and an E-Verify Participant.