Prosposal Coordinator – CIVIL (USA)

TEEMA; Charlotte (NC); On-site; USD 55,000 - 75,000; Full time

Job summary

TEEMA is seeking a Prosposal Coordinator – CIVIL (USA) for its Charlotte, North Carolina team. You will assist Proposal Managers by creating and administering responses for large civil construction opportunities, ensuring submissions are clear, compelling, and compliant.

You will build proposal calendars and templates, collaborate with SMEs, manage content flow, and prepare resumes, project sheets, and executive summaries for final submission. Some travel may be required.

Qualifications

• Minimum bachelor’s degree or equivalent experience in Construction.
• 2+ years in proposal writing, marketing, or BD communications.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Office and Adobe suite.

Responsibilities

• Support Proposal Managers with creating and administering responses for large civil construction opportunities.
• Help produce winning submissions by ensuring materials are clear, comprehensive, compelling, and compliant.
• Review and understand client bid requirements.
• Develop and manage proposal calendars and responsibility matrices.
• Create and manage templates for proposals, resumes, and project sheets.
• Track and support timely delivery of proposal materials from internal and external partners.
• Research resources to generate relevant and winning content.
• Coordinate information flow from subject matter experts for submissions.
• Ensure all content complies with RFQ and RFP requirements.
• Prepare resumes, project sheets, org charts, exec summaries, and presentations.
• Organize meetings, prepare agendas, and distribute meeting minutes.
• Assist managers to meet deadlines.
• Manage pursuit SharePoint sites.
• Perform data entry to maintain accuracy of reports and schedules.
• Track KPIs and team objectives and client addenda.
• Collaborate with designers on logos and binder designs.
• Prepare binders and materials for final proposal assembly.
• May require limited travel.

Skills

Strong communication skills

Time management

Detail oriented

Team collaboration

Clear and compelling writing

Education

Bachelor’s degree in Construction

2+ years in proposal writing/BD communications

Tools

Adobe

Microsoft Word

Excel

Visio

PowerPoint

InDesign

Job description

Job Title: Prosposal Coordinator – CIVIL (USA)

Job ID: 83479

Location: Charlotte, North Carolina

What you will be doing:

• Support Proposal Managerswith the creation and administration of responses forlarge-scale civil construction opportunities
• Support production of winning submissions by assuring all necessary materials are clear, comprehensive, compelling, and compliant
• Review and develop a detailed understanding of client bid requirements
• Develop and administer proposal calendars and responsibility matrices
• Create and manage proposals,resume, and project sheet templates
• Trackand support timely provision of proposal deliverables required from internal and external partners
• Research internal and external resources, including pertinent statistics, repositories, and other sources of information to generate relevant and winning content
• Establish and coordinate the flow of information from subject matter experts and relevant ongoing projects for use in a submission
• Ensure thatall proposal content supplied by the team is compliantwith RFQ and RFP submission requirements
• Prepare and edit deliverables such askey staff resumes, project sheets,organization charts, executive summaries, and presentations
• Organize and scheduleteam meetings, prepare agendas, and generate and distributemeeting minutes
• Assist proposal and bid managers toensure that all deadlines are met
• Manage pursuitSharePointsites
• Performdata entry in order to maintain accuracy of reports, schedules, and deliverables
• Track and report on Key Performance Indicators (KPI’s)and other team objectives, as well as any relevant client addenda
• Work with graphic designers to develop JV logos, binder and tab designs
• Ensure binders, USBs, tabs, covers, and other materials are prepared and available for final assembly of proposals
• Some limited travel may be required

What you must have:

• Minimum bachelor’s degree or equivalent experiencein Construction
• 2+ years of experiencein proposalwriting, marketing, or similar Business Development communications
• Strong communicationskills
• Ability toquicklyproduce clear, concise, correct, and compelling written material
• Excellent organizational skills and strong attention to detail
• Proficiency in Adobe, Word, Excel, Visio, and PowerPoint
• Ability to work collaboratively and effectively in teams
• Excellent time management skills with the ability to plan, manage, and prioritize multiple assignments and tasks
• Graphic Design experience is considered an asset (eg.InDesign,etc.)
• Availability to worka minimum of 3 days per week in-officeout of our Charlotte, N.C location