Prospect Development Analyst

Miami University; Oxford, Northern (OH, KY); Hybrid; USD 48,000 - 50,000; Full time

Job summary

Miami University in Oxford, OH, is seeking a Prospect Development Analyst to support fundraising through strategic prospect research, analysis, and intelligence. You will inform donor cultivation, solicitation, stewardship, and portfolio management with actionable insights drawn from internal data, public records, and research tools.

The role requires at least a bachelor's degree (or 3+ years) and strong skills in research, data organization, and clear written communication.

Qualifications

• Bachelor's degree in a relevant field such as Data Science, Library Science, Communications, Business, Social Sciences, or a related field; or a minimum of 3 years of relevant work experience in lieu of the degree.
• At least three (3) years experience using a personal computer and Microsoft or Google business software for daily business, communication, and data management.
• Ability to conduct online research using internet and social media tools.
• Strong attention to detail and ability to organize information accurately.
• Ability to communicate clearly in writing and produce professional work products in a timely fashion while balancing multiple priorities.
• Ability to handle sensitive and confidential information with discretion.
• Solid work ethic.
• Team-player who maintains professionalism while focusing on building strong work relationships.

Responsibilities

• Conduct proactive and responsive prospect research using internal advancement data, public records, subscription research tools, and other reliable resources to identify, qualify, and evaluate prospective donors.
• Analyze biographical, philanthropic, financial, business, and relationship information to assess donor capacity, inclination, and affinity.
• Prepare clear, concise, and confidential research profiles, briefings, due diligence reports, and other analytical materials to support cultivation, solicitation, and stewardship strategies.
• Monitor news, business, philanthropic, and institutional developments affecting assigned prospects and communicate relevant updates to fundraising staff.
• Maintain awareness of emerging trends and best practices in prospect research, wealth assessment, and philanthropy.
• Create and analyze prospect lists using research methodologies, wealth screening results, predictive analytics, and institutional data to prioritize fundraising opportunities.
• Provide cross-functional support for prospect management activities, as needed, by assisting with prospect reviews, recommending prospect assignments, moves management strategies, and portfolio adjustments.
• Update prospect assignments, relationship manager information, and prospect management records as needed to ensure accurate and actionable data.
• Prepare prospect lists and travel briefings for development officers and university leadership.
• Review and maintain prospect and constituent records to ensure data accuracy, consistency, and completeness.
• Partner with development officers and advancement staff to identify research needs and provide strategic prospect intelligence throughout the fundraising cycle.
• Serve as a resource for prospect development tools, research techniques, reporting resources, and constituent database functionality.
• Develop and maintain research templates, documentation, and standard operating procedures to improve efficiency and consistency.
• Participate in professional development opportunities to remain current on prospect research methodologies, technology, and industry best practices.
• Perform other related duties and special projects as assigned.

Education

Bachelor's degree or 3 years experience

Job description

Job Title Prospect Development Analyst Department Portfolio Development Worker Type Regular Pay Type Salary Position Salary Minimum $48,000 Position Salary Maximum $50,000 Salary will be commensurate with the level of the position, education, and experience. Scheduled Weekly Hours 40 Benefit Eligible Yes Screening Date 2026-09-17

Job Description Summary The Prospect Development Analyst supports the University's fundraising and engagement efforts by providing strategic prospect research, analysis, and intelligence to inform donor cultivation, solicitation, stewardship, and prospect management activities. This position conducts both proactive and responsive research, evaluates philanthropic capacity, affinity, and engagement, and develops comprehensive research reports, profiles, and briefing materials. The analyst serves as a key resource by leveraging constituent data, research tools, and industry best practices to provide actionable insights that support strategic fundraising decisions and advance institutional fundraising priorities.

Prospect Research & Intelligence

Conduct proactive and responsive prospect research using internal advancement data, public records, subscription research tools, and other reliable resources to identify, qualify, and evaluate prospective donors. Analyze biographical, philanthropic, financial, business, and relationship information to assess donor capacity, inclination, and affinity. Prepare clear, concise, and confidential research profiles, briefings, due diligence reports, and other analytical materials to support cultivation, solicitation, and stewardship strategies. Monitor news, business, philanthropic, and institutional developments affecting assigned prospects and communicate relevant updates to fundraising staff. Maintain awareness of emerging trends and best practices in prospect research, wealth assessment, and philanthropy.

Prospect Identification & Portfolio Management

Create and analyze prospect lists using research methodologies, wealth screening results, predictive analytics, and institutional data to prioritize fundraising opportunities. Provide cross-functional support for prospect management activities, as needed, by assisting with prospect reviews, recommending prospect assignments, moves management strategies, and portfolio adjustments. Update prospect assignments, relationship manager information, and prospect management records as needed to ensure accurate and actionable data. Prepare prospect lists and travel briefings for development officers and university leadership. Review and maintain prospect and constituent records to ensure data accuracy, consistency, and completeness.

Collaboration, Training & Professional Support

Partner with development officers and advancement staff to identify research needs and provide strategic prospect intelligence throughout the fundraising cycle. Serve as a resource for prospect development tools, research techniques, reporting resources, and constituent database functionality. Develop and maintain research templates, documentation, and standard operating procedures to improve efficiency and consistency. Participate in professional development opportunities to remain current on prospect research methodologies, technology, and industry best practices. Perform other related duties and special projects as assigned.

Minimum Qualifications

Bachelor's degree in a relevant field such as Data Science, Library Science, Communications, Business, Social Sciences, or a related field; or a minimum of 3 years of relevant work experience in lieu of the degree.

At least three (3) years experience using a personal computer and Microsoft or Google business software for daily business, communication, and data management.

Required Knowledge, Skills, and Abilities

Ability to conduct online research using internet and social media tools.

Strong attention to detail and ability to organize information accurately.

Ability to communicate clearly in writing and produce professional work products in a timely fashion while balancing multiple priorities.

Ability to handle sensitive and confidential information with discretion.

Solid work ethic.

Team-player who maintains professionalism while focusing on building strong work relationships.

Preferred Qualifications

Experience supporting fundraising, nonprofit, higher education, or other relationship-based business functions.

Experience writing summaries, reports, briefing materials, or other analytical work products.

Additional Information

A criminal background check is required.

All campuses are smoke-and tobacco-free campuses.

This organization participates in E-Verify.

Remote Work For positions that are approved for remote work: Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.

Reasonable Accommodations Requests for reasonable accommodations for disabilities related to employment should be directed to [e-mail] or 513-529-3560. Questions and follow-ups regarding requests should also be directed here.

Miami University Values Statement

Miami University is a scholarly community whose members believe that a liberal education is grounded in qualities of character as well as of intellect. We respect the dignity of other persons, the rights and property of others, and the right of others to hold and express disparate beliefs. We believe in honesty, integrity, and the importance of moral conduct. We defend the freedom of inquiry that is the heart of learning and combine that freedom with the exercise of judgment and the acceptance of personal responsibility. For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

Equal Opportunity/Affirmative Action Statement

Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to [e-mail] or 513-529-3560.

Clery Act

As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at 513-529-2223.

Labor Law Posters for Applicants

Please visit our Labor Law Posters webpage to access all relevant and applicable labor law information.

Miami University is a major public university with a small college feel. Creating environments for learning excellence and providing career opportunities in Oxford, Hamilton, Middletown, West Chester and Luxembourg, our faculty, staff, and student employees are the fuel that drives Miami! We rank first nationally among public universities for best teaching by U.S. News & World Report. Our opportunities for growth and advancement are not limited to students in the classroom. Our faculty, staff, and student employees are highly valued for their contribution toward the Miami experience. Miami’s main campus is located in Oxford, Ohio, 35 miles north of Cincinnati. A true college town, Oxford features a wide variety of shops and restaurants within walking distance of the main campus. Our regional campuses are located in Hamilton, Middletown, and the Voice of America Learning Center in West Chester, Ohio. For faculty and staff, Miami offers a great work environment and competitive benefits. We invite you to experience Miami and see how you can support the University’s Mission.