Proposals Coordinator

PCL Construction; Tampa (FL); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Employee ownership opportunities

Annual discretionary bonuses

401(k) with company match

Medical, dental and vision benefits

Prescription drug coverage and telemed

Life, AD&D and disability insurance

Paid parental leave and family care

HSA or FSA for healthcare, dependent,

Mental health and wellness support

Career growth pathways and mentorship

Training through PCL College of Constr

Job summary

PCL Civil Constructors, Inc. in Tampa, Florida is seeking a Proposals Coordinator to develop compelling proposals and qualifications packages that showcase our capabilities and help win new projects.

You will collaborate with estimating, operations, business development and leadership to gather information, manage timelines, edit content, and produce timely submissions while maintaining high quality and client-focused messaging.

Qualifications

• Postsecondary degree or diploma in marketing, communications, journalism, or equivalent.
• Co-op/intern experience preferred in proposals or a related role (communications, marketing, visual communications).
• Demonstrates project management, organizational and time management skills to effectively establish the priority and scheduling of work tasks.
• Working knowledge of proposal fundamentals and best practices.
• Ability to participate in a lean, quality pursuit process and strategy session.
• Strong interpersonal skills with an ability to work with a diverse group sensitively, tactfully and diplomatically.
• Business acumen with an understanding of industry practices and new developments (construction process, delivery models, contract types).
• Competent InDesign layout skills; competent functionality within Adobe Suite of programs (i.e., photoshoot, PPT, Illustrator, etc.)
• Working knowledge of Microsoft Office, Adobe Creative Cloud, and other relevant marketing software systems.

Responsibilities

• Under direction, completes layout and production of proposal material with a contemporary style. Produces a compliant, professional proposal that meets all requirements.
• With guidance, initiates proposal planning process, including review of client requirements, development of proposal responsibility matrix and content outline, creation of timeline/assignments and scheduling of pursuit kick-offs.
• With guidance, conducts client background research. Encouraged to identify questions, concerns and potential risks to inform the ‘strategic vision’ and proposal planning stage of the process.
• With guidance, maintains a proposal-tracking matrix.
• Accurately proofs, edits and rewards text to deliver a compliant, error-free submission on time.
• Identifies interview requirements.
• Participates and seeks involvement in outside professional organizations that support the proposal position.

Skills

Project management

Organizational skills

Time management

Interpersonal skills

Lean/process improvement

Education

Postsecondary degree or diploma in marketing, communications, journalism, or equivalent

Tools

InDesign

Adobe Creative Cloud

Microsoft Office

Job description

The future you want is within reach. Let’s build it together.

At PCL Civil Constructors, Inc., part of the PCL Family of Companies (PCL), we don’t just build projects—we build opportunities, careers and communities. We are 100% employee-owned, every employee has a stake in our success, and that shared commitment drives how we work, grow and lead in the construction industry.

We’re a team of builders who care deeply about what we create and who we build it with. That includes you. We are not only investing in what’s next in construction, we are investing in what’s next for your career.

As a Proposals Coordinator for PCL Civil Constructors, Inc. in Tampa, Florida, you’ll have the opportunity to develop compelling, high-quality proposals that showcase our expertise and help position our teams to win exciting new projects.

Why Choose PCL?

Choose a career with rewards that matter. PCL’s total rewards are designed to support your growth, well-being and future success—because when you succeed, we all do.

Our Offerings Could Include

• Employee ownership opportunities that build long-term value
• Annual discretionary performance bonuses
• 401(k) with company match
• Industry-leading medical, dental and vision benefits
• Prescription drug coverage and telemedicine services
• Life, AD&D and disability insurance
• Paid parental leave and family care support
• HSA or FSA for healthcare, dependent care and transportation
• Mental health and wellness support, including Employee Assistance Programs
• Career growth pathways, leadership development and mentorship programs
• Access to world-class training through PCL’s College of Construction and professional development courses
• Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions

Here’s how a Proposals Coordinator for PCL Civil Constructors, Inc. within Civil East contributes to our team:

Coordinates and develops high-quality proposals, qualifications packages, presentations, and other pursuit materials that support business development efforts.

Collaborates with estimating, operations, business development, and leadership teams to gather information and develop compelling proposal content. Manages proposal schedules, requirements, and deliverables to help ensure accurate, complete, and timely submissions.

Reviews and edits proposal content for clarity, consistency, grammar, formatting, and alignment with solicitation requirements.

Organizes resumes, project experience, graphics, and supporting information to effectively communicate the team’s experience and capabilities.

Supports proposal kickoff meetings, reviews, final production, and submission activities.

Maintains proposal resources, templates, project information, and other marketing materials for future pursuits.

Helps strengthen the overall quality and consistency of proposals while supporting the team in winning new work and building strong client relationships.

Responsibilities

• Under direction, completes layout and production of proposal material with a contemporary style. Produces a complaint, professional proposal that meets all requirements.
• With guidance, initiates proposal planning process, including review of client requirements, development of proposal responsibility matrix and content outline, creation of timeline/assignments and scheduling of pursuit kick-offs.
• With guidance, conducts client background research. Encouraged to identify questions, concerns and potential risks to inform the ‘strategic vision’ and proposal planning stage of the process.
• With guidance, maintains a proposal-tracking matrix.
• Accurately proofs, edits and rewards text to deliver a complaint, error-free submission on time.
• Identifies interview requirements.
• Participates and seeks involvement in outside professional organizations that support the proposal position.

Qualifications

• Postsecondary degree or diploma in marketing, communications, journalism, or equivalent.
• Co-op/intern experience preferred in proposals or a related role (communications, marketing, visual communications).
• Demonstrates project management, organizational and time management skills to effectively establish the priority and scheduling of work tasks.
• Working knowledge of proposal fundamentals and best practices.
• Ability to participate in a lean, quality pursuit process and strategy session.
• Strong interpersonal skills with an ability to work with a diverse group sensitively, tactfully and diplomatically.
• Business acumen with an understanding of industry practices and new developments (construction process, delivery models, contract types).
• Competent InDesign layout skills; competent functionality within Adobe Suite of programs (i.e., photoshoot, PPT, Illustrator, etc.)
• Working knowledge of Microsoft Office, Adobe Creative Cloud, and other relevant marketing software systems.

Your Work Has Purpose Here

PCL projects are where life happens, where communities connect, careers begin, and progress is made. Regardless of the type of project, we are building something bigger: a future that's inclusive, resilient and full of opportunity.

At PCL Civil Constructors, Inc., we are committed to creating a workplace where everyone belongs.

We value the diverse experiences, identities and perspectives our employees bring.

Employment decisions are based on merit, potential and the drive to make a difference, regardless of race, gender, age, ability or background.

We know everyone's needs are different, if you require accommodation during the application process, please contact [e-mail] and include the position and location of interest.

Company: PCL Civil Constructors, Inc.

Primary Location: Tampa, Florida

Job Title: Proposals Coordinator

Requisition ID: 14701