Proposal Writer

Medasource; United States; On-site; USD 55,000 - 85,000; Full time

Job summary

Medasource is seeking a Proposal Coordinator to support the preparation, management, and submission of proposals, RFIs, RFQs, and related business development documents for pharmaceutical services. The role collaborates with operational teams to ensure compliant, accurate, and on-schedule responses.

The ideal candidate has strong project coordination skills, meticulous attention to detail, and the ability to manage multiple deadlines in a fast-paced environment, with experience in drug

Qualifications

• Bachelor’s degree in Life Sciences, Pharmacy, Business Administration, Marketing, Healthcare Administration, or related field.
• 2–5 years of experience in proposal coordination or related roles.
• Strong written and editing skills with attention to detail.
• Familiarity with regulatory frameworks (FDA, EMA, ICH).

Responsibilities

• Coordinate and manage the end-to-end proposal development process.
• Write, edit, and tailor proposal content for RFPs, RFIs, RFQs, and SOWs.
• Partner with technical teams and BD staff to gather proposal content.
• Ensure proposal responses meet customer requirements and organizational standards.
• Ensure alignment between technical proposal content and cost estimates.
• Coordinate document reviews and incorporate stakeholder feedback.
• Track proposal deadlines and ensure timely delivery.
• Maintain records and archives of submitted proposals and supporting documents.
• Collaborate on and support continuous improvement of proposal development processes and tools.

Skills

Project coordination

Written communication

Editing

Document management

Time management

Education

Bachelor's degree in Life Sciences, Pharmacy, Business Administration, Marketing, Healthcare Administration, or related field

Tools

Microsoft Office Suite

Job description

Our client is a global healthcare services and products company providing pharmaceuticals, medical products, and supply chain solutions to hospitals, pharmacies, and healthcare providers. The organization plays a critical role in helping healthcare systems improve efficiency, reduce costs, and enhance patient care through integrated distribution and data-driven solutions.

Job Description:

The Proposal Coordinator supports the preparation, management, and submission of proposals, RFIs/RFPs, and business development documents for pharmaceutical services. This role collaborates with operational teams to ensure proposal responses are compliant, accurate, competitive, and delivered on schedule. The ideal candidate possesses strong project coordination skills, excellent attention to detail, and the ability to manage multiple deadlines in a highly fast paced environment. The Proposal Coordinator supports the proposal lifecycle from opportunity identification through final submission.

Key Responsibilities

• Coordinate and manage the end-to-end proposal development process.
• Write, edit, and tailor proposal content for RFPs, RFIs, RFQs, and SOWs supporting drug development services.
• Partner with technical teams and BD staff to gather proposal content.
• Ensure proposal responses meet customer requirements and organizational standards.
• Ensure alignment between technical proposal content and cost estimates..
• Coordinate document reviews and incorporate stakeholder feedback.
• Track proposal deadlines and ensure timely delivery.
• Maintain records and archives of submitted proposals and supporting documents..
• Collaborate on and support continuous improvement of proposal development processes and tools.

Required Qualifications

• Bachelor's degree in Life Sciences, Pharmacy, Business Administration, Marketing, Healthcare Administration, or a related field; equivalent experience may be considered.
• 2-5 years of experience in proposal coordination ,pharmaceutical sales support, business development, marketing, healthcare contracting, or a related role.
• Strong written, editing, and document management skills.
• Understanding of the drug development lifecycle (preclinical through clinical phases).
• Familiarity with global regulatory frameworks (FDA, EMA, ICH).
• Excellent attention to detail and time management skills
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience managing multiple deadlines in a fast-paced environment.
• Strong attention to detail and quality assurance skills.