Proposal Writer

Stellent IT LLC; Nashville (TN); On-site; USD 60,000 - 90,000; Full time

Job summary

Stellent IT LLC is seeking an experienced Proposal Writer to join the global Proposal Team in Nashville. You will lead the development of RFPs and related client questionnaires, coordinating with Sales, Legal, Compliance, Security, and Operations to deliver accurate, persuasive, and compliant responses.

You will translate technical and regulatory information into client-ready content, ensuring alignment with approved messaging and brand standards while meeting tight deadlines in a fast-paced,

Qualifications

• Bachelor's degree required; degree in English, Communications or Journalism a plus.
• 3-5+ years of proposal, RFP, or complex business writing experience in regulated environments.
• Superior writing, editing, proofreading, and communication skills with ability to translate complex subject matter into client-facing content.

Responsibilities

• Lead development and submission of RFPs, RFIs, and client questionnaires from intake through final submission.
• Analyze solicitation requirements, compliance matrices, and customer priorities to create response strategies and content plans.
• Draft, edit, and tailor proposal responses to address customer requirements while positioning HireRight's capabilities.
• Develop compliant, client-ready responses to background screening, privacy, security, legal, and regulatory topics.
• Manage proposal schedules, deadlines, and version control to ensure timely completion of deliverables.
• Identify and eliminate proposal risks and gaps to ensure submissions are accurate and defensible.
• Maintain and enhance the proposal content library and templates.
• Review proposals for consistency, quality, grammar, formatting, and brand standards.
• Lead proposal strategy sessions and drive alignment on win themes and subject matter support.

Skills

Proposal writing

Writing

Editing

Communication

Education

Bachelor's degree

English/Communications/Journalism degree a plus

Job description

Title: Proposal Writer

Location: Nashville, TN | Onsite

Duration: 6 months temporary engagement

Notes

• Candidates with industry experience in background checking is highly preferred.

Overview

• Client is seeking a motivated Proposal Writer to join our global Proposal Team. This is an exciting opportunity to play a strategic role in driving business growth by partnering with Sales, Account Management, Legal, Compliance, Security, Product, Operations, and other subject matter experts to develop compelling, accurate, and compliant proposals that help win new clients and expand customer relationships.
• The Proposal Writer is responsible for managing and developing high-quality, compliant, and persuasive responses to Requests for Proposal (RFPs) and other client-facing bid documents. This role requires strong writing skills and the ability to translate operational, technical, legal, privacy, security and regulatory information into clear client -ready responses. The Proposal Writer must ensure responses are accurate, defensible and aligned with approved company messaging. The ideal candidate is detail-oriented, deadline-driven, comfortable working across global teams, and able to balance urgency with the discipline required for regulated, risk-sensitive proposal work.

Responsibilities

• Lead the development and submission of RFPs, RFIs, and related client questionnaires from intake through final submission.
• Analyze solicitation requirements compliance matrices, instructions, evaluation criteria, and customer priorities, and create response strategies, timelines, and content plans.
• Draft, edit, and tailor proposal responses to address customer requirements while clearly positioning HireRight's capabilities, differentiators, and value proposition. Perform necessary research and analysis as needed to answer prospect/client questions including coordinating with internal stakeholders to gather technical and operational information.
• Develop compliant, client-ready responses to complex requirements, including background screening, global operations, privacy, security, legal, implementation, service delivery, integrations, SLAs, and regulatory topics.
• Manage proposal schedules, deadlines, and version control to ensure timely completion of deliverables.
• Identify and eliminate proposal risks, unclear requirements, response gaps, inconsistencies, or potential overcommitments to ensure submissions are accurate, defensible and aligned with approved company capabilities.
• Maintain and enhance the proposal content library, templates, approved responses, and knowledge repositories.
• Review proposals for consistency, quality, grammar, formatting, and brand standards.
• Lead proposal strategy sessions and help drive alignment on win themes, response approach, customer priorities, and required subject matter expert support.
• Track proposal metrics, content gaps, and process improvements to support scalable operations.

Qualifications

• Bachelor's degree required; degree in English, Communications or Journalism a plus.
• 3 5+ years of proposal, RFP, or complex business writing experience, preferably in a background screening, B2B, SaaS, HR technology, legal, healthcare, financial services, compliance, privacy, security, or other regulated environment.
• Demonstrated experience managing RFPs with detailed compliance, security, privacy, operational or technical requirements.
• Ability to interpret detailed RFP instructions, compliance matrices, questionnaires, evaluation criteria, and customer requirements to ensure complete and compliant responses.
• Superior writing, editing, proofreading, and communication skills with the ability to translate complex subject matter into clear, persuasive, client-facing content.
• Ability to manage multiple priorities, remain organized and meet strict deadlines in a fast-paced environment, deadline-driven environment.
• Ability to work effectively with cross-functional teams and stakeholders and confidently follow up, clarify, or challenge incomplete information when needed.
• Steadfast commitment to quality, accuracy, and continuous improvement.