Proposal Specialist

MRIGlobal; United States; On-site; USD 59,000 - 67,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Disability coverage

Gym reimbursement

Mental health support

Paid holidays

PTO

Job summary

MRIGlobal is seeking a detail-oriented Proposal Specialist to join our Government Proposal Management Center in the United States. You will support federal proposal development from kickoff to submission, coordinating with proposal managers, technical staff, and business units to help develop compliant, compelling proposals.

The role emphasizes planning, content development, document production, and quality reviews, with opportunities to improve proposal tools, templates, and past performance

Qualifications

• Bachelor's degree in Business, Communications, English, Technical Writing, Marketing, Science, Engineering, or related field.
• 3+ years of experience supporting proposal development, government contracting, or related activities.
• Knowledge of government solicitations, proposal development processes, and compliance requirements.
• Strong organizational, writing, editing, and communication skills.
• Ability to manage multiple assignments and deadlines in a fast-paced environment.
• Proficiency with Microsoft Office applications and collaboration tools.
• Attention to detail and commitment to high-quality deliverables.

Responsibilities

• Support proposal efforts for RFPs, RFQs, and government opportunities.
• Assist with solicitation reviews, compliance assessments, and readiness activities.
• Develop and maintain proposal schedules and compliance matrices.
• Coordinate proposal meetings, reviews, and status tracking.
• Support authors and reviewers throughout proposal development.
• Assist with final production, quality checks, and submission activities.
• Maintain proposal templates and reusable assets.

Skills

Proposal writing

Project coordination

Documentation & editing

MS Office suite

Education

Bachelor's degree

Tools

APMP familiarity

Collaboration tools

Job description

Are you passionate about making the world better? Are you looking for an organization that aligns with your values?

MRIGlobal solves challenging problems through science, engineering, and program management. We are an independent scientific research organization dedicated to benefiting society and fostering a safe, healthy, and sustainable environment.

When you embark on a career with MRIGlobal, you are joining a crew of world-class talent and problem solvers. Established in 1944, MRIGlobal is headquartered in Kansas City, MO, working in several states including Virginia and Maryland.

Position Summary

MRIGlobal is seeking a detail-oriented and motivated Proposal Specialist to join our Government Proposal Management Center.

The Proposal Specialist supports federal proposal development activities from solicitation release through submission, working closely with proposal managers, technical staff, business units, and mission support personnel to help develop compliant, compelling, and competitive proposals. Reporting to the Manager of the Government Proposal Management Center, this position contributes to proposal planning, compliance tracking, content development, document production, review coordination, and submission support. The successful candidate will play an important role in maintaining proposal quality, consistency, and adherence to organizational processes while supporting the continued development of proposal management tools, templates, and resources.

Key Responsibilities

• Support proposal efforts for Requests for Proposals (RFPs), Requests for Quotations (RFQs), and other government opportunities.
• Assist with solicitation reviews, compliance assessments, and proposal readiness activities.
• Develop and maintain proposal schedules, compliance matrices, annotated outlines, and supporting planning documents under the direction of Proposal Managers.
• Coordinate proposal meetings, document reviews, status tracking, and action item follow-up.
• Support authors, reviewers, and contributors throughout the proposal development process.
• Review proposal content for compliance, formatting consistency, completeness, and adherence to solicitation requirements.
• Assist with Pink, Red, Gold, White Glove, and other proposal reviews by managing logistics, collecting feedback, and tracking comment resolution.
• Track proposal actions, deliverables, milestones, and deadlines to help ensure on-time completion.
• Support development and maintenance of proposal templates, boilerplate content, graphics, resumes, past performance information, and other reusable proposal assets.
• Assist with final proposal production, assembly, quality checks, and submission activities.
• Support implementation of proposal processes, tools, templates, and best practices designed to improve proposal efficiency and consistency.
• Maintain the proposal content library by organizing, updating, and managing reusable proposal materials, templates, lessons learned, and past performance content.

Required Qualifications

• Bachelor's degree in Business, Communications, English, Technical Writing, Marketing, Science, Engineering, or a related discipline.
• Three (3) or more years of experience supporting proposal development, technical writing, business operations, project coordination, communications, or government contracting activities.
• Knowledge of government solicitations, proposal development processes, and compliance requirements.
• Strong organizational, writing, editing, document management, and communication skills.
• Ability to manage multiple assignments and deadlines in a fast-paced environment.
• Proficiency with Microsoft Office applications and collaboration tools.
• Strong attention to detail and commitment to producing accurate, high-quality work products.

Preferred Qualifications

• Experience supporting federal government proposals.
• Experience within a government contractor, contract research organization, nonprofit research institute, or similar environment.
• Familiarity with APMP, Shipley, or other proposal management methodologies.
• Experience supporting scientific research, engineering, technology, defense, national security, public health, laboratory, or other technical programs.
• Experience using AI-enabled productivity, content management, and collaboration tools to improve proposal development efficiency and quality.

Pay Range - $59,300 - $67,000

The salary range is intended as a general guideline and is not a guaranteed offer, as compensation depends on various factors such as scope and responsibilities of the position, candidate qualifications, experience, internal equity, and market conditions. MRIGlobal also provides a comprehensive benefits package, including health and life insurance, disability coverage, gym reimbursement, mental health support, paid holidays, and PTO.

WHAT WE OFFER

Your Well-Being: You can receive comprehensive coverage for you and your family, and resources that support mental, physical, social, and financial well-being. Get access to wellness benefits like virtual coaching, no-cost counseling, onsite health screenings, gym reimbursement, and more. MRIGlobal has received multiple wellness recognitions, including being named "Healthiest Employer" by Kansas City's Business Journal in 2024.

A Bright Future: MRIGlobal offers award-winning employer retirement matches and no-cost financial education benefits. Get paid Parental Leave. Enjoy PTO, and a flexible culture that encourages work-life integration.

Personal Development: At MRIGlobal, you will enjoy diverse work that will grow your skillset, along with a tuition reimbursement option to pay for higher education.

A Genuine Community: MRIGlobal is a special workplace. From our Chili Cook-offs, Pi Day, and charitable giving opportunities, our traditions strengthen our team spirit. Join our seasonal staff events, DEI celebrations, and volunteer in initiatives that nurture future STEM generations.

EOE, including disability/vets. As an organization dedicated to scientific advancement, MRIGlobal invites and embraces diversity in our people. We value their unique backgrounds and perspectives in every aspect of our mission. We are committed to creating a safe, welcoming, and inclusive environment where everyone feels respected and represented, fostering a culture where all input is welcome. We adapt to change, challenge the status quo, and evolve through belonging, allyship, and mutual support.

Certain roles, depending on the nature of the job or work assignment require adherence to specific safety measures, including up-to-date vaccinations. This requirement aligns with both our operational needs and the expectations of our clients. Employees must furnish proof of such vaccinations before commencing their duties. Should an individual be unable to meet this vaccination criterion due to a legitimate medical condition, disability, pregnancy, or religious belief, we offer the option to apply for a reasonable accommodation in line with applicable laws. Inquiries or requests for accommodations should be directed to [e-mail], ensuring a prompt and considerate resolution process. It's important to note that failure to comply with a vaccination-required role or to secure an approved accommodation may affect one's employment status with our organization.