Proposal Specialist

Gannett Fleming; Irvine (CA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Comprehensive benefits package

Remote work environment

Tuition reimbursement

Competitive PTO accrual

Incentive compensation

Job summary

Gannett Fleming is seeking a Proposal Specialist to join our BD&A&M team in California. This fully remote role requires experience in preparing proposals for public works projects. The ideal candidate will have a degree in marketing or a related field and at least 3 years of proposal experience.

The position includes responsibilities such as scheduling proposal milestones, compiling meeting notes, and conducting detailed analyses of proposals. A comprehensive benefits package is included alongside a competitive salary.

Qualifications

• Minimum 3 years of combined prior proposal experience is required.
• Degree in a technical/scientific discipline related to GFT's core business.

Responsibilities

• Schedule, facilitate, and document proposal kick-off and review milestones.
• Compile and distribute meeting notes, action items, and review comments.
• Perform detailed analysis of Advertisement, SOQ, and RFP requirements.

Skills

Proposal writing

Leadership

Communication

Organizational skills

MS Applications

Adobe Creative Suite

Education

Degree in marketing, communications, business, or applicable field

Job description

What You Will Do

GFT is seeking a Proposal Specialist to join our BD&A&M team in the West (California/Phoenix/Seattle). This role follows a fully remote work model. Experience preparing proposals for capital public works projects and government agencies in California, such as Caltrans, Metro, BART, etc., is a plus for this role.

Responsibilities

• Schedule, facilitate, and document simple proposal kick‑off and color review milestones in accordance with best practices for proposal development.
• Work is closely monitored and overseen by a Manager for accuracy, timeliness, quality, etc.
• Compile and distribute meeting notes, action items, and review comments from all proposal meetings.
• Perform detailed analysis of Advertisement, SOQ, and RFP requirements; prepare compliance matrices/outlines and schedules and coordinate tasks for the proposal team.
• Communicate and follow up on technical‑team content development deadlines.
• Coordinate proposal resources (project management/technical team input, proposal support, sub‑consultant input, graphics/print teams, and corporate input such as legal, HR, and financial).
• Identify and prioritize tasks, develop proposal production schedules for review by Manager.
• Review all work product, ensure completion of assignments, and adherence to internal best practices and quality control objectives.
• Edit and review technical sections.
• Ensure incorporation of all changes from review meetings.
• Enter key proposal data/milestones into CRM.
• Support sales interview teams, if needed, with Senior Manager oversight.
• Collaborate with graphic designers to develop proposals and presentations.

Education & Experience

• Degree in marketing, journalism, communications, business or applicable field or a technical/scientific discipline related to GFT's core business.
• Minimum 3 years of combined prior proposal experience is required, including a progressively increasing level of responsibility during the past year.

Preferred Qualifications

• 1-2 years of experience with RFP responses and some section writing experience.
• Exposure to architectural, engineering, design, and/or construction management services for transportation, facilities, and/or environmental market sectors required.
• Excellent leadership, professional writing/editing, communication, and organizational skills required.
• Strong ability to perform multiple tasks concurrently and work in fast‑paced environment when required.
• High competency in not only MS applications but also Adobe Creative Suite applications.

Compensation

The salary range for this role is $75,000 - $90,000. Salary is dependent upon experience and geographic location.

Benefits

• Remote work environment.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax‑deferred 401(k) savings plan.
• Competitive paid‑time‑off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations.
• Incentive compensation for eligible positions.

Company Overview

At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships – that’s why we’re the employer of choice for 5,000+ of the industry’s brightest engineers, planners, architects, inspectors, designers, and more. Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century’s experience, together we’re building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives. GFT: Ingenuity That Shapes Lives.

Equal Opportunity Employment

GFT is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.

Application Details

Location: Berkeley, Chino Hills, Concord, Corona, Fresno, Irvine, Long Beach, Los Angeles, Oakland, Ontario, Riverside, Roseville, Sacramento, San Diego, San Francisco, Santa Ana, Phoenix, Seattle.
Working hours: 8 AM – 5 PM.
Employment status: Full‑time – Remote.
Salary range: $75,000 – $90,000 (dependent upon experience and geographic location).

California Applicants

Applicants in the County of Los Angeles: qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Applicants in the City of San Francisco: pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Applicants in the State of California: qualified applications with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.

GFT does require the successful completion of a criminal background check for all advertised positions.