Proposal Specialist

Wabtec Corporation; Duncan (OK); On-site; USD 69,000 - 98,000; Full time

Job summary

Wabtec Corporation is seeking a Proposals Specialist in the United States to manage end-to-end proposal development from initiation to submission. You will coordinate with KAMs, engineers, and finance to craft compelling offers while ensuring compliance and timely delivery.

The role emphasizes bid strategy, cost roll-ups, and price negotiations to win while meeting financial objectives. Strong communication and cross-functional collaboration are essential.

Qualifications

• Bachelor's degree in engineering, business or related field from an accredited university or college.
• 3+ years of tender/bids, business development and/or commercial responsibility, ideally in rail market and/or OEM suppliers.
• Master’s degree in engineering or business administration is preferred.
• Capabilities/skills: Communication, Impact and influencing, strategic thinking, self-starter, negotiating skills, international experience, results oriented.
• Knowledge on Customer Relationship Management tools (e.g. Salesforce).

Responsibilities

• Analyze a customer`s RFQ package including Terms and Conditions comparison against a delegated mandate.
• Interface with KAM to understand better customer`s needs and translate it into an Offer.
• Prepare a Deck for Tender review with Offer`s financials, costs roll-up and price bridge.
• Support pricing activities by working with the Pricing Manager and/or Customer Service Representatives to ensure bids are priced to win while meeting financial objectives.
• Support Cost Estimation activities in preparing cost roll-ups to support proposal activities.
• Actively participate on customer`s call to support commercial team

Skills

Tender/Bids experience

Communication

Influencing

Strategic thinking

Self-starter

Negotiating skills

International experience

Results oriented

CRM tools knowledge

Education

Bachelor's degree in engineering/business or related field

Master’s degree in engineering or MBA

Tools

Salesforce

Job description

Our Transit Services Commercial Operations team in North America is focused to deliver unparalleled added value to our customers through a comprehensive understanding of their needs and how to translate that into a win-win business.

How will you make a difference?

As a member of the Transit Services Commercial Operations team, you will be responsible for

• Review customer`s Terms and Conditions whereas interfacing with legal and commercial departments to determine what`s acceptable and how to drive a negotiation for the non-acceptable ones
• Work on costs roll-up after gathering inputs from several stakeholders (internal and external) and simulate different strategies to support the commercial and upper management teams to take structured businesses decisions
• Support the pricing strategy to apply head-quarter and business targets as well as understand the market and its trends
• Report to the Commercial Operations Manager and interface with the different members of the department as well as a members of cross-functional teams
• Coordinate and manage the proposal development process from initiation to submission (follow-up the creation of market opportunities and tenders in CRM – Customer Relationship Management tool, organize the Go/No Go Reviews and Tender Kick-off meetings, manage the tender life using a R&L tool as applicable, ensure all stakeholders provide their deliverables in time to compose the Submission package).
• Gather and synthesize information from internal stakeholders to create accurate and persuasive proposal content.
• Ensure proposals comply with client requirements, company standards, and legal/regulatory guidelines (that involves close relationship and reviews with engineering, project and product management teams, Operations stakeholders as well as legal and compliance departments).
• Maintain and update proposal templates, boilerplate content, and branding guidelines.
• Collaborate with subject matter experts to develop technical and commercial sections of proposals.
• Review and edit proposals for clarity, accuracy, and consistency in tone and format.
• Track proposal deadlines and deliverables to ensure timely submission (active participation on Key Account Management reviews).
• Support continuous improvement by analyzing proposal outcomes and implementing best practices (including post mortem analysis for lost tenders).
• Maintain a repository of past proposals and reference materials for future use.

The Proposals Specialist attribution is responsible for managing the end-to-end process of creating, reviewing, and delivering high-quality proposals and bid documents that align with organizational standards and client requirements. This role ensures accuracy, compliance, and timely submission of proposals, while collaborating with cross-functional teams to gather information, develop compelling content, and maintain consistency in messaging and branding.

What do we want to know about you?

Qualifications/Requirements

• Bachelor's degree in engineering, business or a related field from an accredited university or college
• 3+ years of experience in tender/bids, business development and/or commercial responsibility, ideally in rail market and/or OEM suppliers
• Master’s degree in engineering or business administration is preferred
• Capabilities/skills: Communication, Impact and influencing, strategic thinking, self-starter, negotiating skills, international experience, results oriented.
• Knowledge on Customer Relationship Management tools (e.g. Salesforce).

What will your typical day look like?

• Analyze a customer`s RFQ package including Terms and Conditions comparison against a delegated mandate
• Interface with KAM (Key Account Manager) to understand better customer`s needs and translate it into an Offer
• Prepare a Deck for Tender review with Offer`s financials, costs roll-up and price bridge (benefiting from historical data analysis)
• Support pricing activities by working with the Pricing Manager and/or Customer Service Representatives to ensure bids are priced to win while meeting financial objectives.
• Support Cost Estimation activities in preparing cost roll-ups to support proposal activities.
• Actively participate on customer`s call to support commercial team

You may also be asked to perform other duties outside of your function or trade, for which adequate training will be provided if necessary.

Our job titles may span more than one career level. The salary range for this role is between $68,900 to $98,200. The actual salary offered to a candidate may be influenced by a variety of factors, such as: training, transferable skills, work experience, education, business needs, market demands, and work location. More information on offered benefits, which include health, welfare, and retirement, is available at mywabtecbenefits.com.

Wabtec will only employ those who are legally authorized to work in the U.S. for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable) and fitness for duty test (as applicable).

Wabtec Corporation is a leading global provider of equipment, systems, digital solutions, and value-added services for freight and transit rail as well as the mining, marine, and industrial markets. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation, and Faiveley Transport, the company has grown to become One Wabtec, with unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems.

Wabtec is focused on performance that drives progress and unlocks our customers’ potential by delivering innovative and lasting transportation solutions that move and improve the world. We are lifelong learners obsessed with making things better to drive exceptional results. Wabtec has approximately 30K employees in facilities throughout the world. Visit our website to learn more! http://www.WabtecCorp.com

Additional Information

Our job titles may span more than one career level. The salary rate for this role is currently $68900-98200 The actual salary offered to a candidate may be influenced by a variety of factors, such as: training, transferable skills, work experience, education, business needs, market demands and work location. The base pay range is subject to change and may be modified in the future. More information on offered benefits, which include health, welfare, and retirement, are available at mywabtecbenefits.com. Other benefit offerings for this role may include annual bonus, if eligible.