Proposal Services Grant Consultant (Grant Consultant)

Indiana University Bloomington; Bloomington (IN); On-site; USD 85,000 - 105,000; Full time

Job summary

Indiana University Bloomington is seeking a seasoned Grants/Proposal Administrator to review and submit standard and complex proposals and post-proposals actions. This role acts as an authorized official representative and signer for the university.

You will advise team members, train, monitor budgets and compliance, and use systems like Kuali, FastLane, NIH Commons and Grants.gov for submissions and account monitoring across sponsored projects.

Qualifications

• Bachelor's degree (preferably in related field.)
• Master's degree.
• 5 years of experience preparing and submitting grant proposals in a similar role at a university or hospital system.
• 5 years of experience with grants and awards administration or university or research policy/procedure.

Responsibilities

• Review and submit proposals and post-proposals actions.
• Advise staff on proposal services questions and issues related to proposal functions.
• Ensure compliance with sponsor guidelines, budgets, and account monitoring for large sponsored projects.
• Mentor staff on budgets, certifications, and university policies; provide guidance to investigators.
• Maintain up-to-date knowledge of electronic systems for proposal submission, acceptance, award management and reporting.

Skills

Communication skills

Professionalism

Time management

Quality mindset

Adaptability

Knowledge growth

Attention to detail

Initiative

Stakeholder influence

Fast-paced environment

Education

Bachelor's degree

Master's degree

Job description

Department

RESEARCH ADMINISTRATION (UA-RSCH-IUBLA)

Department Information

The mission of the Office for Research Administration is to provideexceptional support for Indiana University's (IU) researchcommunity in order to catalyze research productivity and protectthe institution and its research community from risk.

Job Summary

This position is responsible for review and submission of bothstandard and complex proposals and post-proposals actions,including acceptance or acknowledgment of award documents. The roleis responsible for advising other team members on questions orissues related to proposal services functions. This position hasresponsibilities as an authorized official representative and is asignatory for the university.

Department-Specific Responsibilities

• Responsible for proposal review and submissions, post-proposalsponsor requests, and award acceptance of sponsored projects.
• Responsible for training, policy and procedure implementation;committee service; and resolution of complex issues.
• Required to remain up-to-date on all electronic systems forproposal submission, acceptance, award management and reporting andto disseminate this information to all team members.
• Oversees proposal review and submission, post-proposal actionreview and submission, and award acceptance for a specific group ofsponsored project accounts.

General Responsibilities

• Ensures proposal review, submission, financial monitoring andcloseout of large-scale sponsored projects; reviews, analyzes, andinterprets external sponsor's submission guidelines; createsbudgets and administrative forms on behalf of faculty, staff, and researchers as needed.
• Advises and mentors the development and submission of grantproposals and explains complex issues to the staff and facultyinvestigators; provides review, approval and advice about proposalmaterials; investigates and answers questions from sponsors,researchers, fiscal officers, research administrators and others;counsels researchers and staff on the preparation of budgets,completion of certifications, and institutional information toensure compliance with university policies, federal regulations,and sponsor guidelines; initiates action to resolve problems whennecessary; assists faculty and staff in identifying documents orforms needed in connection with pending or funded projects; followsup on all correspondence to ensure that appropriate action is takenor information provided.
• Monitors expenditure transactions on sponsored project accountsfor allowability, allocability, reasonableness, and financialcompliance with university, state, federal, and sponsorrequirements, and allows or disallows the transactions accordingly;advises and mentors other staff members in regards to complexfinancial transaction issues; provides experienced guidance to thefaculty and departmental administrators on allowable expendituresand relevant federal and sponsor guidelines; escalates questions asneeded to ensure efficient completion of tasks; ensures timely andefficient flow of information and file management in connectionwith proposals, award and other types of agreements, and sponsoredproject accounts; utilizes various internal and external systems(such as Kuali, FastLane, ASSIST, National Institute of Health(NIH) Commons and Grants.Gov) extensively for proposal submissions,project changes, and account monitoring.
• Evaluates existing policies, researches and proposes newprocedures and tools, and collaborates to identify best practicesand approaches; reviews and makes recommendations to improvecompliance policies and procedures necessary for all aspects ofresearch administration; interprets and applies dynamic sponsorrules and guidelines; builds and maintains reference manuals andother critical documentation.
• May mentor less experienced staff, conduct regular training andeducational sessions, and provide guidance to team members, staffand faculty on federal, state and university policies, particularlywith seemingly conflicting or vague policies and regulations.
• Attends and participates in various professional developmentopportunities, including seminars, webinars, workshops, andconferences organized by external sponsors and/or professionalorganizations; attends and participates in training opportunities;designs, develops, and conducts training programs, materials,workshops and other activities to a wide university audience as newinformation becomes available or new policies and procedures areimplemented.
• Represents university to external sponsors by responding toquestions and resolving concerns in relation to proposalsubmissions or award documents.

Qualifications

This position is posted at the Advanced career level, butmay be filled at the Career career level depending on thecandidate's qualifications. Although they will be similar, theduties and responsibilities may differ if filled at the lower rank.Please see the qualifications for each level listed below.

Advanced Requirements:

Combinations of related education and experience may beconsidered. Education beyond the minimum required may besubstituted for work experience. Work experience beyond the minimumrequired may be substituted for education.

EDUCATION

Required

• Bachelor's degree (preferably in related field.)

Preferred

• Master's degree.

WORK EXPERIENCE

Required

• 5 years of experience preparing and submitting grant proposalsin a similar role at a university or hospital system.OR
• 5 years of experience with grants and awards administration oruniversity or research policy/procedure.

LICENSES AND CERTIFICATES

Preferred

• Certified Research Administrator (CRA) upon date of hire.

SKILLS

Required

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamicenvironment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even underpressure.
• Possesses a high degree of initiative.
• Ability to influence internal and/or externalconstituents.

Career Requirements:

Combinations of related education and experience may beconsidered. Education beyond the minimum required may besubstituted for work experience. Work experience beyond the minimumrequired may be substituted for education.

EDUCATION

Required

• Bachelor's degree (preferably in related field.)

Preferred

• Master's degree

WORK EXPERIENCE

Required

• 2 years of experience preparing and submitting grant proposalsin a similar role at a university or hospital system.OR
• 3 years of experience with grants and awards administration oruniversity or research policy/procedure.

LICENSES AND CERTIFICATES

Preferred

• Certified Research Administrator (CRA) upon date of hire.

SKILLS

Required

• Proficient with written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamicenvironment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even underpressure.
• Strong proficiency in university policies and/or complexproposal terms and conditions.

Working Conditions / Demands

This role requires the ability to effectively communicate and tooperate a computer and other standard office productivityequipment. The position involves sedentary work as well as periodsof time moving around an office environment and the campus. Theperson in this role must be able to perform the essential functionswith or without an accommodation.

Work Location

Bloomington, Indiana or Indianapolis, Indiana

Benefits Overview

For full-time staff employees, Indiana University offers a widearray of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, criticalillness, and supplemental accidental death & dismembermentinsurance
• Base retirement plan with generous IU contributions, subject tovesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IUcourses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteerevents
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IUBenefit Programs Brochure.

Job Classification

Career Level: Advanced

FLSA: Exempt

Job Function: Research

Job Family: Research Administration

Click here to learn more about Indiana University'sJob Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on theadvertised Close Date. This posting may be closed at any time atthe discretion of the University, but will remain open for aminimum of 5 business days. To guarantee full consideration, pleasesubmit your application within 5 business days of the PostedDate.

If you wish to include a cover letter, you may include it with yourresume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider ofADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discriminationhere which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policystatements, crime and fire statistics for all Indiana Universitycampuses, is available online . You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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