Proposal Process Manager

Moog Inc; United States; On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Profit sharing

401k matching

Employee Stock Purchase Plan

Relocation assistance

Health insurance

Job summary

Moog Space Division in Buffalo, NY seeks a Proposal Process Manager to lead the end‑to‑end lifecycle for RFIs and RFPs, coordinating Business Development, Engineering, Contracts, PM, Cost & Pricing and Operations to deliver compliant, high‑quality proposals on time. The role requires a BS in Engineering or Business, 3+ years in proposal or program management, CRM experience, strong communication and influence without direct authority, and US DoD/ITAR eligibility. Onsite with salary $70k–$90k.

Qualifications

• Bachelor’s Degree (BS) in an Engineering or Business field.
• Minimum of three (3) years of experience in proposal process management or program management.
• Experience using CRM tools to track opportunities, proposal process, and bookings forecasting.
• Communication and collaboration skills for both internal and external customers.
• Ability to manage through influence without direct line reporting in a fast‑paced growth environment.
• Experience in the space industry is a plus.
• Ability to obtain a US DoD security clearance.
• Ability to access US export‑controlled information (ITAR).

Responsibilities

• Manage the proposal lifecycle. From intake and kickoff through writing, reviews, production, submission, and post‑submission debriefs.
• Cross functional proposal execution team coordination (Business Development, Engineering, Contracts, Program Management, Cost and Pricing, Operations) that successfully generated winning proposals that fuel Moog growth.
• Create and manage proposal response schedules, assign tasks, track milestones, and ultimately deliver proposals on time.
• Coordinate Legal, Contract and Compliance reviews.
• Track status and maintain proposal archives.
• Promote customer intimacy and relationships that help us grow with our best customers.
• Provide timely and accurate inputs into CRM, ensuring overall accuracy.
• Maintain content and templates.
• Build and curate a proposal content library, standard templates, boilerplate language, and past‑performance references.
• Optimize process and tools.
• Implement or manage proposal automation, content management, version control, and submission tools.
• Assist in overall Division CRM maintenance activities.

Skills

Communication

Collaboration

Influence without authority

Education

BS in Engineering or Business

Tools

CRM tools

Job description

Moog is a performance culture that empowers people to achieve great things. Our people enjoy solving interesting technical challenges in a culture where everyone trusts each other to do the right thing. For you, working with us can mean deeper job satisfaction, better rewards, and a great quality of life inside and outside of work. Job Title: Proposal Process Manager Reporting To: Director, Space Sect Adv Programs Work Schedule: Onsite – Buffalo, NY Moog’s Space Division delivers high‑performance solutions that generate customer confidence across commercial, civil, and defense space programs. The ever‑evolving markets we serve require innovation and allow for constantly developing career opportunities. Our expansive defense portfolio is aligned with U.S. military priorities and our mission of “equipping those who defend freedom.” Moog Space Division is looking for a Proposal Process Manager on‑site in WNY.

You will report to the Growth and Strategy Team and coordinates the end‑to‑end process of responding to customer Requests for Information (RFIs) and Requests for Proposals (RFPs). You will be responsible for the generation of high‑quality, compliant, winning proposals on time and with maximum efficiency. You will facilitate the functional, legal, and compliance aspects of contract acceptance and supports the entire Division’s interests.

To be considered for the Proposal Process Manager role, here’s what you’ll typically need to bring with you:

• Bachelor’s Degree (BS) in an Engineering or Business field.
• Minimum of three (3) years of experience in proposal process management or program management.
• Experience using CRM tools to track opportunities, proposal process, and bookings forecasting.
• Communication and collaboration skills for both internal and external customers.
• Ability to manage through influence without direct line reporting in a fast‑paced growth environment.
• Experience in the space industry is a plus.
• Ability to obtain a US DoD security clearance.
• Ability to access US export‑controlled information (ITAR).

As a Proposal Process Manager, you will:

• Manage the proposal lifecycle. From intake and kickoff through writing, reviews, production, submission, and post‑submission debriefs.
• Cross functional proposal execution team coordination (Business Development, Engineering, Contracts, Program Management, Cost and Pricing, Operations) that successfully generated winning proposals that fuel Moog growth.
• Create and manage proposal response schedules, assign tasks, track milestones, and ultimately deliver proposals on time.
• Coordinate Legal, Contract and Compliance reviews.
• Track status and maintain proposal archives.
• Promote customer intimacy and relationships that help us grow with our best customers.
• Provide timely and accurate inputs into CRM, ensuring overall accuracy.
• Maintain content and templates.
• Build and curate a proposal content library, standard templates, boilerplate language, and past‑performance references.
• Optimize process and tools.
• Implement or manage proposal automation, content management, version control, and submission tools.
• Assist in overall Division CRM maintenance activities.

How we care for you:

• Financial Rewards: great compensation package, annual profit sharing, matching 401k and the ability to participate in Employee Stock Purchase Plan, Flexible Spending and Health Savings Accounts
• Work/Life Balance: Flexible paid time off, holidays and parental leave program, relocation assistance
• Health & Welfare: Comprehensive insurance coverage including medical, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages
• Professional Skills Development: Tuition Assistance, mentorship and coaching opportunities, leadership development and other personal growth programs
• Collaborative and Welcoming Workplace: Inclusive culture rooted in our values, enhanced by Employee Resource Groups, and team‑building activities.

Additional site‑specific benefits may be offered #LI-MB

Salary Range Transparency

Buffalo, NY $70,000.00–$90,000.00 Annually

Salary Range Disclaimer

The base salary range represents the low and high end of the Moog salary range for this position in the given work location. Actual salaries will vary depending on factors including but not limited to location, experience, and performance. The range(s) listed is just one component of Moog's total compensation package for employees. Other rewards may include annual bonuses, employee stock purchase plan, an open paid time off policy, and many region‑specific benefits.

This position requires access to U.S. export‑controlled information.

Moog offers an inclusive workplace, and, as such, affirms the right of every person to participate in all aspects of employment based on merit without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic.