Proposal Process Manager

Moog Inc.; Buffalo (NY); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Profit sharing

401k match

Employee Stock Purchase Plan

Flexible PTO

Relocation assistance

Comprehensive insurance

Job summary

Moog Inc. is seeking a Proposal Process Manager in Buffalo, NY to own the end-to-end proposal lifecycle, coordinating with Business Development, Engineering, Contracts and PM teams. You will manage schedules, ensure on-time submissions, and maintain proposal content and templates.

The role requires a BS in Engineering or Business, 3+ years in proposal or program management, and CRM experience. U.S. DoD clearance eligibility and ITAR access are required for this position.

Qualifications

• Bachelor’s degree in engineering or business required.
• Minimum of three years in proposal or program management.
• Experience using CRM tools to track opportunities, proposals and bookings.
• Strong communication and collaboration with internal and external customers.
• Ability to influence without direct line reporting in a fast-paced growth environment.
• Space industry experience is a plus.
• Ability to obtain US DoD security clearance and access ITAR information.

Responsibilities

• Manage the proposal lifecycle from intake to post-submission debriefs.
• Coordinate cross-functional proposal execution with BD, Engineering, Contracts, PM, Cost & Pricing, Operations.
• Create and manage proposal schedules, assign tasks, track milestones, and deliver proposals on time.
• Coordinate Legal, Contract and Compliance reviews.
• Track status and maintain proposal archives.
• Promote customer relationships and value with key customers.
• Provide timely inputs into CRM with high data integrity.
• Maintain content library, templates, boilerplate language and past performance references.
• Support division CRM maintenance and related activities.

Skills

Proposal management

Program management

CRM tools

Communication skills

Influence without reporting

Security clearance readiness

Space industry experience

Education

Bachelor’s degree (BS) in Engineering or Business

Tools

CRM software

Job description

Job Title

Proposal Process Manager

Reporting To

Director, Space Sect Adv Programs

Work Schedule

Onsite – Buffalo, NY

Moog’s Space Division delivers high‑performance solutions that generate customer confidence across commercial, civil, and defense space programs. The ever‑evolving markets we serve require innovation and allow for constantly developing career opportunities. Our expansive defense portfolio is aligned with U.S. military priorities and our mission of “equipping those who defend freedom.”

To be considered for the Proposal Process Manager role, here’s what you’ll typically need to bring with you

• Bachelor’s Degree (BS) in an Engineering or Business field.
• Minimum of three (3) years of experience in proposal process management or program management.
• Experience using CRM tools to track opportunities, proposal process, and bookings forecasting.
• Communication and collaboration skills for both internal and external customers.
• Ability to manage through influence without direct line reporting in a fast‑paced growth environment.
• Experience in the space industry is a plus.
• Ability to obtain a US DoD security clearance.
• Ability to access US export‑controlled information (ITAR).

As a Proposal Process Manager, You Will

• Manage the proposal lifecycle. From intake and kickoff through writing, reviews, production, submission, and post‑submission debriefs.
• Cross functional proposal execution team coordination (Business Development, Engineering, Contracts, Program Management, Cost and Pricing, Operations) that successfully generated winning proposals that fuel Moog growth.
• Create and manage proposal response schedules, assign tasks, track milestones, and ultimately deliver proposals on time.
• Coordinate Legal, Contract and Compliance reviews.
• Track status and maintain proposal archives.
• Promote customer intimacy and relationships that help us grow with our best customers.
• Provide timely and accurate inputs into CRM, ensuring overall accuracy.
• Maintain content and templates. Build and curate a proposal content library, standard templates, boilerplate language, and past‑performance references.
• Optimize process and tools. Implement or manage proposal automation, content management, version control, and submission tools.
• Assist in overall Division CRM maintenance activities.

How We Care For You

• Financial Rewards: great compensation package, annual profit sharing, matching 401k and the ability to participate in Employee Stock Purchase Plan, Flexible Spending and Health Savings Accounts.
• Work/Life Balance: Flexible paid time off, holidays and parental leave program, relocation assistance.
• Health & Welfare: Comprehensive insurance coverage including medical, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages.
• Professional Skills Development: Tuition Assistance, mentorship and coaching opportunities, leadership development and other personal growth programs.
• Collaborative and Welcoming Workplace: Inclusive culture rooted in our values, enhanced by Employee Resource Groups, and team‑building activities.
• Additional site‑specific benefits may be offered.

Salary Range Transparency

Buffalo, NY $70,000.00–$90,000.00 Annually

Salary Range Disclaimer

The base salary range represents the low and high end of the Moog salary range for this position in the given work location. Actual salaries will vary depending on factors including but not limited to location, experience, and performance. The range(s) listed is just one component of Moog's total compensation package for employees. Other rewards may include annual bonuses, employee stock purchase plan, an open paid time off policy, and many region-specific benefits.

This position requires access to U.S. export‑controlled information.

Moog offers an inclusive workplace, and, as such, affirms the right of every person to participate in all aspects of employment based on merit without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, contact our Human Resources department via phone at 844-367-5787.