Proposal/Marketing Coordinator

AIA Central Valley; Sacramento (CA); Hybrid; USD 48,000 - 60,000; Full time

Benefits offered by this job

Hybrid schedule (3 days in office)

Fantastic benefits

Job summary

LPAS Architecture + Design, an award-winning multi-disciplinary firm, is seeking a Proposal/Marketing Coordinator for either the Sacramento or Oakland office. You will support proposal development, coordinate content, and help grow the firm’s visibility through strategic marketing and design-driven materials.

You will collaborate with leadership, design teams and consultants to produce RFQs/RFPs, manage deadlines, and elevate our boilerplate content.

Qualifications

• Bachelor’s degree in Marketing/Public Relations, Communications or equivalent experience.
• Minimum of 3 years in marketing, proposal, or business development.
• Experience in architectural/engineering settings preferred.
• Proficiency with InDesign and MS Office; Illustrator/Photoshop helpful.
• Strong writing, proofreading, and editing skills.

Responsibilities

• Coordinate proposals and qualification packages with leadership and teams.
• Determine proposal content from RFQs and RFPs and gather content.
• Prepare, write, proofread, and format proposal sections and graphics.
• Track interim/final deadlines and ensure timely delivery.
• Maintain library of marketing assets and boilerplate content.
• Assist in monitoring RFP/RFQ opportunities and automate relevant emails.
• Prepare presentations for client meetings and interviews.
• Lead social media efforts and assist with website updates.
• Assist with CRM data entry and reporting (Salesforce).

Skills

Excellent communication

Multi-tasking

Energetic self-starter

Graphic/visual sense

Education

Bachelor’s degree in Marketing/Public Relations

Equivalent experience

Tools

Adobe InDesign

Microsoft Office Suite

Illustrator

Photoshop

Salesforce

Job description

LPAS Architecture + Design, is an award-winning, multi-disciplinary Architectural and Interior Design firm. For over 45 years, we have focused on how buildings affect people’s lives, and we are looking for a motivated and talented Proposal/Marketing Coordinator to join our team in either our Sacramento or Oakland office.

The primary function of this position is to support the development, coordination, and execution of project proposal submissions and pursuits. In this role, you will help strengthen our visibility as a leading architectural design firm through a blend of creative thinking and tactical execution.

Essential responsibilities include:

• Coordinate with leadership, design, and consultant teams in the development of Proposals and Qualification packages (RFQs and RFPs).
• Determine proposal content from RFPs, RFQs
• Work with consultants and in-house personnel to gather content and proactively engage with staff to gather information within a deadline-driven environment.
• Prepare and organize proposal content, write sections, coordinate other sections written by others, select graphics, proofread, and format
• Identify proposal interim and final deadlines, including copy production, mail/overnight/other delivery, electronic submission, and take independent, proactive action to ensure proposal delivery before date/time of deadline.
• Maintain and update our library of high-quality creative materials needed to deliver consistent messaging and quickly turn around ad hoc requests, specifically project profiles and templates, content for boilerplate material, project portfolios, and team quals (across digital and print collateral)
• Assist in monitoring contracting opportunity websites and downloading requests for proposal (RFP), requests for qualifications (RFQ) and associated documents. Assist in automating delivery of relevant email and paid search engine RFPs and RFQs to our firm.
• Prepare presentations and other materials for client interviews, meet-and-greets, and other engagements
• Take the lead on social media efforts and collaborate with team to provide ideas for expanding our social media presence and delivery of fresh content. Will assist with website updates and social media posts.
• May assist with CRM (SalesForce) data entry, retrieval of information, and reports

Education and/or Experience:

• Bachelor’s degree in Marketing/Public Relations, Communications or equivalent experience
• Minimum of 3 years of previous experience in a marketing, proposal, or business development specialist role
• Experience in an architectural or engineering office is preferred.
• Proficiency in Adobe InDesign and Microsoft Office Suite required; Illustrator and/or Photoshop proficiency is a great but not required
• Excellent communication skills required: verbal, technical writing and creative writing as well as proofreading and editing.
• Ability to effectively multi-task and prioritize projects and meet deadlines in a fast-paced environment is necessary.
• Energetic self-starter able to work well in a small team as well as independently.
• Strong graphic and composition sense, both visual and written.

You’ll work with hard-working folks who like to have fun with an occasional bark of a dog, laughter and Friday afternoons off! Come join us and experience all this with fantastic benefits, awesome people, and the ability to grow in your career, while working a hybrid schedule with three days in the office. Check us out at www.lpas.com to see what we’re all about.

The salary range for this position is $35.10 ($73,000) - $43.28 ($90,022) per hour. If you are hired, your base salary is based on factors such as skills, education, geographic location and experience.

LPAS celebrates equity and inclusion and is committed to expanding and retaining a diverse team that only makes our projects, and our workplace, better. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, gender identity, sexual orientation, status as a protected veteran or status as a qualified individual with a disability, or any other characteristic protected by applicable Federal, State or Local law.