Proposal Manager/Writer II

ID Projetos Educacionais; Palm Harbor (FL); On-site; USD 70,000 - 90,000; Full time

Job summary

ID Projetos Educacionais is seeking a Proposal Manager/Writer II in Palm Harbor, Florida. This role involves developing and submitting high-quality proposals for Geographic Solutions’ software systems to government agencies. The ideal candidate has at least 3 years of experience, especially with government proposals, and possesses strong organizational and communication skills. Proficiency in Microsoft Office and SharePoint is essential. Occasional travel to the headquarters for orientation is required.

Qualifications

• 3+ years of proposal experience, especially in government or software sectors.
• Experience with state and local government proposals preferred.
• Ability to meet demanding deadlines efficiently.

Responsibilities

• Develop and submit high-quality proposal responses.
• Review RFPs, RFIs, and support research on opportunities.
• Lead meetings to strategize proposal content.

Skills

Organizational skills

Written communication

Verbal communication

Collaboration

Education

Bachelor's degree in English or related field

Tools

Microsoft Office suite

SharePoint

Job description

Description

The Proposal Manager/Writer II is responsible for developing and submitting high-quality responses that propose Geographic Solutions’ workforce and unemployment software systems to local, regional, and state government agencies. This role coordinates input from cross‑functional teams and drafts compelling proposals by blending newly written content with boilerplate and past proposals to ensure full compliance with all requirements and evaluation criteria.

Viable candidates must be willing to travel onsite at GSI's headquarters in Palm Harbor, Florida for New Hire Orientation and as needed.

Key Responsibilities

• Review RFPs, RFIs, and other opportunities to support research, analysis, and response planning
• Create outlines and shell documents for proposal responses
• Facilitate and lead proposal kick‑off meetings, strategy meetings, and proposal review sessions
• Collect and coordinate input from cross‑functional teams and subject matter experts
• Articulate win themes, technical solutions, discriminators, and key requirements clearly and consistently throughout proposal documents
• Apply formatting, writing, editing, and proofreading skills to develop organized proposal drafts
• Lead Color Team reviews and manage follow‑up revisions
• Ensure overall proposal quality, consistency, and compliance with solicitation requirements
• Prepare final master files in Word and PDF formats for submission
• Organize and maintain proposal files and folders within SharePoint
• Manage multiple proposals and projects simultaneously under tight deadlines
• Participate in all proposal debriefs and lessons‑learned sessions
• Maintain and update proposal boilerplate content following each submission
• Stay current on product offerings to ensure boilerplate content reflects the latest features and capabilities
• This role may require occasional night or weekend work to meet critical submission deadlines

Requirements

Work Experience and Knowledge

• Experience working for a software development/information technology organization desired
• Experience with state and local government proposals preferred
• Effectively collaborate with others to establish good working relationships within the team
• Excellent organizational skills with the ability to prioritize projects and tasks in a fast‑paced environment
• Strong written and verbal communication skills with the ability to work both within a team and independently
• Manages time and resources to ensure that work is completed efficiently
• Meets demanding deadlines in a timely mannerMaintains stable performance under pressure or opposition, such as time pressure or unexpected challenges
• Demonstrate a strong work ethic through consistent attendance, punctuality, professionalism, and commitment

Credentials And Experience

• Bachelor’s degree in English, Business Administration, Communications, Journalism, Marketing, or a related field
• Minimum 3 years of successful proposal experience, preferably in government or the software/technology sector.
• An equivalent combination of education and experience may be considered
• Proficient in Microsoft Office suite (Word, Excel, Outlook, Teams, and SharePoint)
• Understanding of proposal techniques (i.e. layout, graphics, strategy‑to‑win)

Equal Opportunity Employer. M/F/D/V