Proposal Manager - SBIR

Omni Federal; Gainesville (VA); On-site; USD 120,000 - 180,000; Full time

Job summary

Omni Federal is seeking a seasoned SBIR Proposal Manager to lead proposals for our Direct Award portfolio, focusing on SBIR Phase III opportunities and task orders. This role will expand capacity and improve proposal quality.

This remote, federal-focused position requires 8+ years of federal proposal experience, strong writing skills, and ability to coordinate technical, pricing, and contract contributors under tight deadlines.

Qualifications

• 8+ years of federal proposal experience, including at least 5 years managing complex technical proposals.
• Ability to independently write and edit technical narratives, PWS or SOO documents, and management approaches.
• Experience coordinating technical, pricing, and contracts contributors and managing multiple proposals under compressed deadlines.
• Working knowledge of federal acquisition processes, task order proposals, and solicitation compliance; ability to coordinate SBIR Phase III requirements with Contracts.
• Ability to translate software, data, AI, cloud, cybersecurity, and systems integration concepts into clear, credible customer outcomes.
• Strong organization, attention to detail, stakeholder communication, and proficiency with Microsoft Word, Excel, PowerPoint, and collaborative document tools.

Responsibilities

• Lead the proposal lifecycle from requirements development and solicitation review through writing, reviews, submission, clarifications, and support to award.
• Translate mission needs and Omni capabilities into technical and management approaches, PWS/SOO, deliverables, and measurable outcomes.
• Build proposal schedules, outlines, compliance matrices, and assignments; manage concurrent efforts and hold contributors accountable for deadlines.
• Work with technical leads, program managers, pricing, and Contracts to align scope, staffing, schedules, assumptions, and pricing narratives.
• Develop capability descriptions and documentation connecting proposed work to SBIR technologies, with Contracts validating acquisition and contractual requirements.
• Lead reviews, resolve comments, maintain version control, and prepare complete submission packages and responses to government questions.
• Maintain reusable proposal content and templates; coordinate handoff of awarded scope, commitments, and deliverables to delivery teams.

Skills

Federal proposal experience

Proposal management

Technical writing

SBIR Phase III

PWS/SOO development

MS Word

MS Excel

MS PowerPoint

Job description

Job Title: SBIR Proposal Manager

Location: Remote

Security Clearance: None

We question. We listen. We adapt.

Be honest. Be pragmatic.

Omni Federal, founded in 2017 and headquartered in Washington, DC, is a highly specialized software solutions provider with a robust presence in key locations across the United States, including Boston, MA, Colorado Springs, CO, San Antonio, TX, and St. Louis, MO. Born out of the Department of Defense's software factory ecosystem, OMNI has risen as a trusted provider of Digital transformation Solutions focused on end-user empowerment, tackling complex mission challenges, and disrupting the status quo by driving successful outcomes at the speed of mission. We hardness the power of User Centered Design, DevSecOps, Rapid Software Development, Enterprise Cloud and Platform Solutions, Offensive and Defense Cyber Solutions, and couple these capabilities with data solutions, artificial intelligence and automation. We integrate our commercial mindset and innovation with keen focus on unique DoD, IC and Federal requirements of each mission.

Why Omni?

• Environment of Autonomy

• Innovative Commercial Approach

• People over process

We are seeking a Proposal Manager to lead proposals for our Direct Award portfolio, focusing on SBIR Phase III opportunities and task orders. This role will expand capacity, improve proposal quality, and allow leadership to focus on customer engagement and growth.

Position Description (what you will do)

• Lead the proposal lifecycle from requirements development and solicitation review through writing, reviews, submission, clarifications, and support to award.

• Translate mission needs and Omni capabilities into technical and management approaches, Performance Work Statements (PWS), Statements of Objectives (SOO), deliverables, and measurable outcomes.

• Build proposal schedules, outlines, compliance matrices, and assignments; manage concurrent efforts and hold contributors accountable for deadlines.

• Work with technical leads, program managers, pricing, and Contracts to align scope, staffing, schedules, assumptions, and pricing narratives.

• Develop capability descriptions and documentation connecting proposed work to SBIR technologies, with Contracts validating acquisition and contractual requirements.

• Lead reviews, resolve comments, maintain version control, and prepare complete submission packages and responses to government questions.

• Maintain reusable proposal content and templates; coordinate handoff of awarded scope, commitments, and deliverables to delivery teams.

Requirements:

• 8 or more years of federal proposal experience, including at least 5 years managing complex technical proposals.

• Demonstrated ability to independently write and edit technical narratives, PWS or SOO documents, and management approaches.

• Experience coordinating technical, pricing, and contracts contributors and managing multiple proposals under compressed deadlines.

• Working knowledge of federal acquisition processes, task order proposals, and solicitation compliance; ability to coordinate SBIR Phase III requirements with Contracts.

• Ability to translate software, data, AI, cloud, cybersecurity, and systems integration concepts into clear, credible customer outcomes.

• Strong organization, attention to detail, stakeholder communication, and proficiency with Microsoft Word, Excel, PowerPoint, and collaborative document tools.

Nice to Have:

• Direct experience with SBIR Phase III proposals, CSO, BOA or IDIQ task orders, and acquisition packages for defense customers.

• Experience developing performance standards, deliverables, and Quality Assurance Surveillance Plan content.

• Familiarity with software development, DevSecOps, data modernization, and technology sustainment proposals.

• Experience in building reusable content libraries and improving proposal processes.

Our team is always hungry for more – more knowledge, more problem solving, more growth, more innovation, and, ultimately, customer success. This hunger and hustle fuel our determination to excel in everything we do. It’s not just about meeting established goals; it’s about exceeding them. We take immense pride in applying our expertise in cutting-edge technologies and our ability to adapt to emerging trends directly to the users in the field, as our nation’s protectors deserve nothing less.

Omni Federal is an equal opportunity and affirmative action employer. Omni Federal is committed to administering all employment and personnel actions on the basis of merit and free of discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or status as an individual with a disability. Consistent with this commitment, we are dedicated to the employment and advancement of qualified minorities, women, individuals with disabilities, protected veterans, persons of all ethnic backgrounds and religions according to their abilities.