Proposal Manager III

Chickasaw Nation Industries; United States; Remote; USD 90,000 - 140,000; Full time

Job summary

Chickasaw Nation Industries, Inc. seeks a Proposal Manager III to drive early engagement, document competitive positioning, and oversee the complete bid and proposal lifecycle for government opportunities.

You will partner with Business Development and Practice Area Leads to shape winning strategies and ensure high-quality, compliant submissions. The role requires managing multiple proposals, coordinating SMEs and color teams, and aligning content with win themes and discriminators to maximize

Qualifications

• Bachelor's degree preferred in English, Communications or Marketing.
• Minimum four years of experience in Proposal Management.
• APMP certification preferred.
• Experience preparing sources sought responses, RFI responses and proposals for high‑value contracts.
• Knowledge of FAR and bid/proposal processes; ability to coordinate multi‑department teams.

Responsibilities

• Engages early to document competitive position and advantage with Business Development and stakeholders.
• Oversees development of government proposals from RFP release through submission.
• Coordinates SMEs, color team reviews, and subcontractors; manages writing/editing and desktop publishing.
• Reviews for compliance, completeness and readability; ensures win themes are consistent.
• Collaborates with pricing to communicate relevant information for competitive pricing.

Skills

Leadership

Communication

Analytical thinking

Attention to detail

Team coordination

APMP knowledge

Education

Bachelor's degree in English/Communications/Marketing

Master's degree preferred

Job description

SUMMARY

The Proposal Manager III engages early to document competitive position, oversees all aspects of the bid and proposal process in pursuing new business through open Requests for Proposals (RFPs), and supports efforts to create efficiencies in policy, process and procedure for the entire proposal and capture function. Works closely with Business Development and Practice Area Leads to support sound proposal strategies. Incorporates positioning tactics (win themes, discriminators, etc.) into the final proposal. Tactically handles proposal development from start to finish and ensures a high standard of quality in their timely submission. Requires the ability to assess quickly RFP requirements in order to create successfully winning proposal responses.

ESSENTIAL REQUIREMENTS

Must engage early with proposals/opportunities to maximize competitive advantage. Must oversee all aspects of the bid and proposal process to create winning proposal. Must support efforts to create team efficiency and improve overall quality. Must be committed to adhering to team processes and procedures and aiding in own personal development. APMP certification preferred.

KEY DUTIES AND RESPONSIBILITIES

Essential Duties and responsibilities include the following. Other duties may be assigned.

Engages Early to Maximize Competitive Advantage In early phases (1 – LEAD, 2 – QUALIFY, 3 – CAPTURE), the Proposal Manager III engages with Business Development to document our competitive position and advantage. This level of engagement will incorporate touchpoints with diverse stakeholders (CNI Business Development, CNI operations, partner companies, customers, etc.). Documents critical positioning tactics (teaming strategies, win themes, discriminators, measurable evidence of past success, etc.), and ensures that the appropriate content is represented in the final proposal.

Oversees All Aspects of the Bid and Proposal Process to Create Winning Proposals Manages the development process of government proposals from RFP release to oral / written presentation (phase 4 – PROPOSAL and phase 5 – SOURCE SELECTION). Responsible for delivering high-quality, compliant proposals within established deadlines. Reads and analyzes the RFP and engages expertise as necessary to assess risks through RFP shred process. Prepares and manages proposal materials, including outlines and schedules, kick-off presentations, etc. Identifies needed personnel (subject matter experts (SMEs), color team reviewers, etc.), and delegates responsibilities. Manages the process of gathering, reviewing and submitting RFP clarification questions. Identifies existing content for all proposal sections. Manages the writing and editing process. Assembles and reviews the efforts of partner teams, consultants, subcontractors, writers, editors and illustrators. Performs desktop publishing, proofreading, quality control and print reproduction. Ensures consistency and accuracy of win themes and key messages throughout the proposal. Reviews and edits proposal sections for compliance, completeness, and readability. Works with the pricing team to ensure communication of all pertinent information so that the RFP can be priced as competitively as possible. Reviews proposal draft and final versions for responsiveness, thoroughness, accuracy, staffing, financial considerations, quality and effective design and layout of the RFP. Ensures proposal structure complies with the RFP requirements and CNI standards. Schedules and facilitates all meetings, including kickoff, section planning, color reviews, debrief sessions and proposal lessons learned meetings. Simultaneously and effectively manages multiple proposals and projects at all stages of opportunity development.

Proposal/Project Types (examples include the following):

• Graphic Design Support
• Market Survey
• Sources Sought and Request for Information Responses
• Task Order Responses
• Data Call Responses for Prime Contractors
• Data Call Requests for Subcontractors and Potential Teammates
• GSA Schedule (aka Multiple Award Schedules, Federal Supply Schedule) Responses
• Indefinite delivery, indefinite quantity (IDIQ) responses
• Sole Source and Direct Award responses
• Evaluation Notices

Proposal Volume: Must be able to handle concurrent responses, proposals, and ancillary tasks. Approximate expected mix of responses anticipated to be as follows: Pre-solicitation submittals (RFI/SS/White Paper) – 44% Task Order Responses (Non-competitive) – 11% Proposals (Prime & Subcontractor Roles) – 44% Total average volume is anticipated around four (4) responses per month. Volume may vary monthly based on external factors. Proposal Manager III expected to handle higher complexity responses/proposals as compared to Proposal Managers I & II.

Supports Efforts to Create Team Efficiency and Improve Overall Quality Enhances and expands resources and documents to grow business efficiently and effectively. These resources, documents and team policies may be related to items such as, marketing materials, past performance citations, practice area capabilities, etc. Actively engages in continuous improvement of source content and proposal materials. Initiates engagement with operations personnel to facilitate documentation of current contracts, value propositions and proof points.

Team Commitment and Personal Development Complies with all team policies, processes and procedures (including but not limited to clear and accurate reporting of information, efficient communications, high quality writing and editing, availability within core hours of 10AM – 3PM ET). May periodically work extended evening and weekend hours, sometimes on short notice. Travel may be required. Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize personal output. Responsible for aiding in own self-development by being available and receptive to all training made available by the company.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EDUCATION AND EXPERIENCE

Bachelor's degree preferably in English, Communications or Marketing; Master’s degree preferred. Must have a minimum of four (4) years of experience in Proposal Management, or equivalent combination of education/experience. Experience preparing sources sought responses, request for information responses and proposals for high-value contracts (exceeding $100M), 8(a) sole source contracts, as well as competitive contracts preferred.

JOB SPECIFIC KNOWLEDGE / SKILLS / ABILITIES

In depth knowledge of Federal Acquisition Regulations (FAR). Operational knowledge of the bid and proposal processes with the ability to understand business and technical requirements. Exceptional leadership and motivational skills. Skilled in facilitating teamwork and coordinating efforts for the successful achievement of goals. Ability to inspire outstanding work from team members having a wide range of experience and technical abilities. Excellent customer service and relationship-building skills. Detail-oriented with exceptional organization, problem-solving and critical thinking skills. Exceptional verbal and written communications skills. Ability to effectively interact and manage multi-departmental and/or remote teams for planning and control of projects. Ability to interact effectively with all levels of management. Ability to work under tight deadlines with the flexibility to work concurrently on multiple projects / proposals. Ability to represent CNI in a positive and competent manner with current and prospective customers and teaming partners. Ability to make sound, well-informed and objective decisions; perceives the impact and implications of decisions. Ability to persuade others to accept recommendations and to negotiate to find mutually acceptable solutions. Ability to organize work, set priorities and determine resource requirements.

LANGUAGE SKILLS

Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups and or boards of directors.

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

REASONING ABILITY

Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.

CNI CORE COMPETENCIES

Responsible for the integration of CNI Core Competencies into daily functions, including commitment to integrity, knowledge/quality of work, supporting financial goals of the company, initiative/motivation, cooperation/relationships, problem analysis/discretion, accomplishing goals through organization, positive oral/written communication skills, leadership abilities, commitment to affirmative action, reliability/dependability, flexibility and ownership/accountability of actions taken.

COMPLIANCE

Promotes and encourages a culture of compliance with all applicable rules (federal, state, local, Federal Acquisition Regulations, Code of Federal Regulations, Prime Contract requirements, etc.) for themselves and the company as a whole. Fosters an environment in which they will report any violations or reasonably suspected violation of CNI policy, FAR, and/or CFR and are comfortable discussing the myriad compliance, conflict, FAR, CFR, etc. issues that arise during the performance of a government contract.

EOE

EOE including Disability/Vet *Please note, that this position is contingent upon the award or funding. The essential duties, experience, education requirements, and salary are subject to change.*

COMPANY OVERVIEW

Chickasaw Nation Industries, Inc. (CNI) is a federally chartered corporation wholly owned by the Chickasaw Nation. Headquartered in Norman, Oklahoma, CNI serves as a holding company with multiple subsidiaries that operate as Limited Liability Companies (LLCs) engaged in several lines of business including Civilian, Defense, Filtration, Network Services, and Research, Development, Test and Evaluation. CNI supports a diverse culture that offers innovative approaches and customer-centered services. When you do business with us, you gain efficient and cost-effective solutions that help safeguard the environment, protect and secure key assets, and connect resources to needs. We are proud to support the economic development of the Chickasaw Nation and to contribute to the tribal mission of enhancing the overall quality of life of the Chickasaw people. A portion of our profits is used to support Chickasaw citizens through a multitude of programs and services such as education, health care, nutrition services, housing programs, legal services, elder and child care and community support programs. Successful economic development is an integral part of the Chickasaw Nation’s operations.