Proposal Manager II

Woolpert; Oregon; Hybrid; USD 75,000 - 94,000; Full time

Benefits offered by this job

Freedom to work schedule & location

Opportunity to become an owner

Flexible paid time off

Career development

Health, life, vision, dental insurance

Retirement plan & wellness programs

Job summary

Woolpert, a leading global architecture, engineering, and geospatial firm, is seeking a Proposal Manager to join our Marketing and Proposal Team in Oregon. You will lead the proposal process, coordinate content with SMEs, and ensure compliance and high quality submissions.

You will manage schedules, mentor coordinators and interns, participate in capture planning, and contribute to win strategies. Strong communication and project-management skills are essential.

Qualifications

• Bachelor's degree in a relevant field and 5–8 years of technical/AEC experience.
• Experience with Geospatial surveys, aerial imagery, LiDAR, hydrographic surveys, and related services.
• Strong written and verbal communication with ability to collaborate across teams.
• Detail-oriented with demonstrated ability to manage multiple deadlines.

Responsibilities

• Lead proposal process from solicitation analysis through color reviews.
• Coordinate content development with SMEs and reviewers.
• Maintain schedules and resources in the firm's ERP/CRM.
• Ensure QA/QC and win-theme development.
• Mentor proposal coordinators and interns.
• Support capture planning and reuse of content.

Skills

Verbal communication

Written communication

Time management

Attention to detail

Team collaboration

Education

BA/BS in relevant field

5-8 years AEC experience

Geospatial services knowledge

Tools

Microsoft Office

InDesign

Adobe Acrobat

Job description

At Woolpert, you'll do work that matters.As a leading global architecture, engineering, and geospatial firm, we help clients solve complex challenges that shape communities, strengthen critical infrastructure, advance technology, and improve the world around us. Here, you'll collaborate across disciplines, tackle meaningful projects, and build a career defined by growth, opportunity, and impact.

Position Overview

Woolpert is hiring a Proposal Manager to join our dynamic Marketing and Proposal Team. This position reports to the Senior Proposal Manager and is responsible for supporting projects concerning Geospatial Services. Working collectively with market leaders, program directors, project managers, technical subject matter experts (SMEs), and other department resources, the proposal manager is responsible for managing the development of cohesive proposals, including maintaining schedules, organizing resources, coordinating assignments and reviews, implementing win strategy, ensuring compliance, resolving internal team issues, and providing process leadership for prime pursuits. We are unable to provide visa sponsorship for this position. Applicants must already possess work authorization in the country the job is located.

What You Will Do:

• Lead proposal process through analyzing/outlining solicitation documents, developing pursuit schedule, coordinating technical solution/content development, and engaging creative resource support.
• Develop draft proposal documents for and lead color review meetings.
• Ensure established quality assurance/quality process is followed.
• Participate in and/or attends pursuit pre-RFP meetings.
• Maintain opportunity, project, and staff data in firm ERP database.
• Coordinate shortlist interview preparation with marketing manager and creative team.
• Coordinate technical writing assignments with subject matter leadership team.
• Perform cross-market compliant QA/QC reviews.
• Identify and support creation of reusable content.
• Research ERP data for experience, teaming, and client history to use in proposals.
• Participate in capture planning to develop proposal solutions and win themes.
• Support proposal process improvement through internal lessons learned and client debrief.
• Actively mentor proposal coordinators and interns.
• Active participation/leadership in industry trade organizations (APMP, SMPS) is a plus.

What You Will Bring:

• BA/BS in relevant field and 5-8 years technical/AEC industry experience or 12+ years relevant AEC experience.
• Previous proposal experience involving Geospatial Surveys, Aerial Imagery, LiDAR, Hydrographic Surveys, Photogrammetry/Remote Sensing, and other related services highly preferred.
• Strong interpersonal, verbal and written communication skills with ability to work in a team environment, positively influence others, and develop strong internal and external relationships.
• Strong attention to detail and ability to prioritize multiple deadlines.
• Proficient with Microsoft Office, InDesign, and Adobe Acrobat.
• Excellent problem-solving skills, time-management, organizational, and record-keeping skills
• You thrive working in a fast-paced, highly driven environment and can adapt quickly to changing conditions and priorities
• A high level of self-motivation

Benefits You Will Love

• Freedom to Work program: Set your own schedule and location (as appropriate).
• Principal program: Earn the opportunity to become an owner of the firm.
• Flexible paid time off/vacation: Take time off when it makes sense for you and your team.
• Career development: Explore a wide range of learning and growth opportunities within and across industries.
• Health, life, vision, and dental insurance: Cover all your medical bases.
• Paid sick time, retirement plan, fitness reimbursement, pet insurance, identity protection, technology stipend, employee assistance program, and more!

#LI-Remote

Base pay offered may vary depending on job-related knowledge, skills, and experience. Pay Range$75,400—$94,300 USDFind out more about what Woolpert has to offer here:

Woolpert is an equal-opportunity employer. Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement.

Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting your RecruiterTo all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via email, the internet, or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.