Proposal Manager - Federal ›

Filevine; Washington (District of Columbia); On-site; USD 120,000 - 160,000; Full time

Benefits offered by this job

Medical, Dental, & Vision Insurance (f

Maternity & paternity leave

Short & long-term disability

Opportunity to learn from a dedicated

Top-of-the-line company swag

Job summary

Filevine, a Legal AI company delivering government-ready proposals, seeks a Federal Proposal Manager to drive end-to-end submissions for federal opportunities. You will craft clear RFI, RFP, and RFx responses that communicate Filevine's value to federal customers, coordinating across the organization to embed best practices.

As a member of an AI-enabled proposal operation, you will lead compliance, scheduling, and reviews while leveraging AI tools to accelerate drafting and content

Qualifications

• 5+ years writing and managing technical proposals or RFx for federal customers.
• Demonstrated AI literacy with hands-on use of AI tools in drafting and analysis.
• Strong command of government proposal structures (RFP, RFQ, RFI, IDIQ, GWAC).
• Exceptional writing and editing skills; translate complex concepts clearly.
• Experience running compliance matrices, color-team reviews, and production deadlines.
• Ability to lead cross-functional teams and reconcile inputs into a cohesive submission.
• Highly organized, detail-oriented with project-management mindset.
• Familiarity with FAR/DFARS, FedRAMP or security requirements is a plus.
• Desire to build and improve an AI-enabled proposal operation from ground floor.

Responsibilities

• Own proposal development end to end: writing, editing, formatting with alignment to solicitations and Filevine messaging.
• Ensure compliance: build and maintain compliance matrices for government requirements.
• Run the proposal process: schedules, outlines, review gates, version control, on-time production.
• Leverage AI throughout the lifecycle: use LLMs to accelerate drafting and checks while ensuring quality.
• Lead cross-organizational collaboration: work with capture, sales, product, engineering, legal.
• Coordinate and facilitate review cycles: run color-team reviews and reconcile feedback.
• Partner with account executives and capture on win strategy: identify discriminators and value propositions.
• Build and maintain knowledge management: templates, boilerplate, style guides.
• Continuously improve proposal operations: refine processes, tooling, and AI workflows.

Skills

AI literacy

Proposal writing

Writing & editing

Cross-functional leadership

Project management

Attention to detail

Regulatory knowledge

Job description

Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows, and teams into one unified platform- where modern legal work happens with clarity and consistency.

Powered by LOIS, the Legal Operating Intelligence System, Filevine connects context across every matter to transform legal operations from reactive to proactive. LOIS reads, understands, and reasons across your data to surface insight, automate complexity, and give professionals the clarity and confidence to see more, know more, and do more. Fueled by a team of exceptional collaborators and innovators, Filevine's rapid growth has earned AI awards and recognition from Deloitte and Inc. as one of the most innovative and fastest-growing technology companies in the country.

Role Summary:

As Federal Proposal Manager, you will run the engine that turns qualified opportunities into winning, compliant government submissions. You will craft clear, persuasive RFI, RFP, and RFx responses, white papers, and related materials that communicate Filevine's value to federal customers, working across the organization to bring the best of the company into every submission. This role owns the discipline of the proposal - compliance, structure, reviews, and production - while partnering closely with capture, sales, product, and legal to shape win themes and translate complex technical capability into compelling narrative.

Filevine is an AI-native company, and we run an AI-enabled proposal operation. This role requires genuine AI literacy: you will use LLMs and proposal-specific software to accelerate drafting, requirement analysis, compliance-matrix generation, and content reuse - raising both the speed and the quality of what we submit. We are building a small, elite team to attack the federal market, and the proposal function is one of the biggest levers on whether we win at scale.

Responsibilities:

Own proposal development end to end writing, editing, and formatting proposal sections and supporting documents, ensuring clarity, consistency, and alignment with solicitation requirements and Filevine's messaging.

Ensure compliance reviewing solicitations, amendments, and instructions, and building and maintaining compliance matrices so every submission meets government acquisition regulations and requirements.

Run the proposal process developing schedules, outlines, and review gates; managing document version control; and driving the team to on-time, high-quality final production.

Leverage AI throughout the proposal lifecycle using LLMs and proposal-specific software to accelerate requirement shredding, first-draft generation, compliance checks, and content reuse - while applying human judgment to ensure accuracy, compliance, and quality.

Lead cross-organizational collaboration working with capture leads, sales, product and engineering SMEs, legal, and contracts to gather inputs, clarify technical concepts, and bring the full strength of Filevine into each response.

Coordinate and facilitate review cycles running color-team reviews (e.g. Pink, Red, Gold) and reconciling feedback into a clean, cohesive final product.

Partner with account executives and capture on win strategy helping identify win themes, discriminators, and value propositions, and integrating them throughout written deliverables.

Build and maintain knowledge management ( templates, past performance, boilerplate, and style guides) to improve tool accuracy, proposal speed and quality.

Continuously improve proposal operations refining process, tooling, and AI workflows as the team scales.

Qualifications:

5+ years of experience writing and managing technical proposals or RFx responses for federal customers.

Demonstrated AI literacy and hands-on experience leveraging AI support tools - LLMs and proposal-specific software - to draft, analyze requirements, generate compliance matrices, or manage content, with the judgment to use them well.

Strong command of government proposal structures and acquisition frameworks (RFP, RFQ, RFI, IDIQ, GWAC, and similar).

Exceptional writing and editing skills, with the ability to translate complex technical concepts into clear, persuasive narrative for technical and non-technical audiences.

Experience running compliance matrices, color-team reviews, and full proposal production under tight deadlines.

Proven ability to lead cross-functional teams - capture, sales, SMEs, legal - and reconcile many inputs into one cohesive submission.

Highly organized and detail-oriented, able to manage multiple concurrent deadlines with a project-management mindset.

Familiarity with federal compliance concepts (FAR/DFARS, FedRAMP, security requirements) is a strong plus.

The drive to build and continuously improve an AI-enabled proposal operation at the ground floor of a market we are creating.

Filevine is an Equal Opportunity Employer. Qualifications for employment, promotion and other terms and conditions of employment are based upon the ability to perform the job. Equal-employment opportunities are provided to all applicants and employees without regard to race, creed, religion, color, age, national origin, sex, disability, veteran status, or other legally protected class. Filevine is committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or accommodation due to disability, or if you have concerns related to Filevine's equal employment opportunities, you may contact us [e-mail]

Cool Company Benefits:

• - A dynamic, rapidly growing company, focused on helping organizations thrive
• - Medical, Dental, & Vision Insurance (for full-time employees)
• - Maternity & paternity leave (for full-time employees)
• - Short & long-term disability
• - Opportunity to learn from a dedicated leadership team
• - Top-of-the-line company swag

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