Proposal Manager

RailPros; Town of Texas (WI); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health Insurance

401(k) plan with company match

Paid Time Off

Vision/Dental coverage

Wellness programs

Tuition reimbursement

Job summary

RailPros in Wisconsin seeks a Proposal Manager to oversee the proposal response process in a fast-paced environment, coordinating with business development, project management, and graphics teams to craft compelling submissions.

You will lead capture strategies, review RFQs, and ensure compliance with RFP requirements while mentoring the marketing team. The role requires a Bachelor’s degree and experience with InDesign, Word, PowerPoint, and Excel.

Qualifications

• Bachelor’s degree in Communications, Marketing, or related field is required.
• Experience reading/responding to RFPs is preferred.
• Strong editing and proofreading abilities with high attention to detail.
• Excellent written and verbal communication across teams.

Responsibilities

• Lead proposal strategy sessions with BD teams to develop capture plans.
• Analyze RFQs and draft assessment verifications for responses.
• Develop high-quality proposals and presentations ensuring RFP compliance.
• Coordinate with graphics and marketing to deliver impactful visuals.
• Edit and proofread technical sections with accuracy.

Skills

Editing & proofreading

Project coordination

Multi-tasking

Communication skills

Team collaboration

MS Office & Adobe tools

Education

Bachelor's degree in Communications, Marketing, or related field

Tools

InDesign

Microsoft Word

PowerPoint

Excel

Outlook

Job description

Who We Are

RailPros is the premier provider of engineering and diversified safety services to America's rail and transit industry. Driven by a passion for our people, clients, and communities, we are committed to solving our customers' challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people first organization, we prioritize the safety, well being, and growth of our employees, fostering a culture of caring and support. We believe that when our people thrive, our company thrives.

Who We Are

RailPros is the premier provider of engineering and diversified safety services to America's rail and transit industry. Driven by a passion for our people, clients, and communities, we are committed to solving our customers' challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people first organization, we prioritize the safety, well being, and growth of our employees, fostering a culture of caring and support. We believe that when our people thrive, our company thrives. Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and partner companies. We do more than just provide services; we are constantly innovating and staying informed of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued and your growth is encouraged.

Job Summary

The Proposal Manager leads the proposal response process in a fast paced, deadline driven, demanding environment.

Essential Duties & Responsibilities

• Lead pursuit strategy sessions with various business development teams to develop capture plans and winning strategies
• Analyze RFQ/Ps upon release and prepare written assessments outlining requirement for successful response efforts
• Develop high quality, persuasive proposals and presentations for multiple concurrent pursuits, ensuring compliance with RFP requirements and quality standards
• Coordinate and support key messages and collaborate with graphics teams to deliver impactful visuals
• Partner with project managers to prepare technical sections, performing comprehensive and accurate editing and proofreading to ensure accuracy
• Build, update, and maintain a library of qualification statements, project descriptions, resumes and qualifications showcasing firm strengths and client benefits
• Mentor peers, marketing coordinators, and assistants, while promoting proposal best practices
• Design and deliver training sessions for the Marketing Team to implement best practices
• Perform quality assurance/quality control reviews of proposals, resumes, and project sheets to maintain excellence
• Flexible schedule with occasional overtime (evenings and weekends) to meet strict deadlines and ensure top quality deliverables
• Must thrive in a fast paced, deadline driven, and demanding environment
• This position may require periodic travel to RailPros headquarters, field offices, client offices, work sites and other project related locations
• Contribute to a positive, inclusive, and respectful workplace culture, free from behaviors that undermine morale, productivity, or organizational values
• Uphold the organization’s standards of integrity, accountability, and respect in all duties and interactions
• Adhere to all company policies, procedures, and applicable laws and regulation
• Other duties as assigned or required to meet the business needs

Qualifications

Knowledge Skills and Abilities:

• Strong proofreading/editing skills and exceptional attention to detail
• Strong organizational skills to manage multiple priorities effectively
• Positive mindset and “can do” attitude
• Ability to multi task, prioritize, and work independently as well as in team environments, in meeting tight deadlines
• Excellent interpersonal and communications skills for collaborating across teams
• Proficiency with electronic communications including email and text as well as standard office applications (i.e., Microsoft Office Suite, Adobe InDesign, Adobe Suite)

Required Education And Experience

• Bachelor’s degree in Communications, Marketing, or related field
• Previous experience reading and responding to RFPs
• Proficient in InDesign, Microsoft Word, PowerPoint, Excel, and Outlook

Why RailPros? Build Your Career Where Culture Leads The Way

• A People First Culture (Caring): At RailPros, you’re more than an employee; you’re part of a team driven by genuine care and respect. Our Align29 pillar of Caring reflects our deep commitment to supporting your growth, well being, and success every step of the way.
• A Workplace Where Your Voice Matters (Sharing): Our Sharing culture encourages transparency, active dialogue, and collaboration across every level of the company.
• A Company Invested in Your Growth (Progress): Through continuous improvement of our systems, processes, and operations, our Progress pillar ensures you have the tools and support to excel.
• An Innovative, Industry Leading Environment (Innovation): Our Innovation pillar fuels creative problem solving, modern technology adoption, and breakthrough thinking that positions RailPros as a leader in the rail and transit space.

Benefits & Perks

• Comprehensive Health Insurance: Includes medical, dental, and vision coverage.
• Additional Coverage Plans: Accident plan, critical illness plan, and hospital indemnity with employee to family coverage.
• Legal Shield, ID Shield, Pet Insurance: Added protection for you...and your pets.
• Life & Disability Insurance: Employer provided coverage with additional voluntary options available.
• Retirement Savings: 401(k) plan with employer match includes pre and post deduction options.
• Paid Time Off (PTO): With carryover each year.
• Paid Holidays: For full time employees.
• Wellness Programs: Access to wellness initiatives and resources.
• Discount Programs: Exclusive discounts on products and services.
• Company Merchandise Allowance: Company funded allowance for our online store.
• Health Savings Accounts (HSA): With employer match.
• Health Reimbursement Arrangement (HRA): Employer funded.
• Flexible Spending Accounts (FSA): For dependent care expenses.
• Employee Assistance Programs (EAP): Support for personal and professional challenges.
• Professional Development: Opportunities for training and career growth.
• Balanced Work Environment: A culture that respects boundaries so employees can recharge and bring their best selves to work.
• Tuition Reimbursement: Support for continued education or professional development.
• Professional & Career Growth: Through mentorship, continuous training, career path partnerships, goal setting, and succession planning.
• Culture & Recognition: Employee spotlights, annual Service Excellence Awards, alignment committee, philanthropy opportunities, company events, monthly new hire calls, monthly newsletters, feedback surveys, and quarterly town halls.

Choose a career where your work truly matters. At RailPros, you’ll be part of a stable, growing industry and a team driven by strong core values. We collaborate, innovate, and stay ahead of industry changes to deliver exceptional service to our clients. Our culture is built on trust, continuous improvement, and practical problem solving. If you’re passionate about making an impact and want to grow with a dedicated, supportive team, join us and contribute to our success.

Equal Employment Opportunity (EEO)

RailPros provides equal employment opportunities to all qualified candidates, regardless of race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. We are committed to making reasonable accommodations for known physical or mental limitations unless doing so would impose undue hardship. For accommodation requests, contact [e-mail].