Proposal Manager

Nibbi Brothers General Contractors; San Francisco (CA); On-site; USD 135,000 - 175,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Flexible spending plans

Life insurance

401(k) with employer match

Paid time off

Holidays

Incentive bonus

Education reimbursement

Student loan repayment

Maternity leave

Paternity leave

Job summary

Nibbi Brothers is seeking a seasoned Proposal Manager in San Francisco to lead high-value pursuits and partner with executive leadership, preconstruction, and operations. You will shape win strategy, mentor staff, and ensure top-quality proposals that position the firm competitively in core markets.

Responsibilities include end-to-end proposal management, content development, and cross-functional coordination.

Qualifications

• Bachelor’s degree in Marketing, Communications, Construction Management, or related field.
• 7+ years leading proposals in construction, architecture, or engineering.
• Proven success managing multi-million dollar pursuits.
• Experience with private and public sectors.
• Strong understanding of delivery methods: PD/DB, Design-Build, CM/GC, Best-Value.
• Advanced proficiency with MS Office, Adobe Suite, CRM (Unanet), and Joist.ai.

Responsibilities

• Lead end-to-end proposal efforts, from pursuit launch through interview and award.
• Create compliance matrices, content plans, production schedules, and responsibility assignments.
• Lead kickoff meetings, milestone reviews, and red-team / executive reviews.
• Ensure strict adherence to RFP instructions, scoring criteria, and submission requirements.
• Write and/or edit narrative sections for clarity and persuasiveness.
• Oversee graphic development, layout, and production quality.
• Coordinate proposal activities among executives, preconstruction, operations, legal, safety, and marketing.
• Prepare executive team and project staff for shortlist presentations and client interviews.
• Coach SMEs on proposal content and interview delivery.
• Lead proposal debriefs and post-award analyses.
• Establish and continuously improve proposal standards, templates, and workflows.

Skills

Proposal leadership

Executive presence

Storytelling

Team coaching

Strategic thinking

Education

Bachelor's degree in Marketing, Communications, Construction Management, or related field

Master's degree preferred

Tools

Unanet CRM

Adobe Creative Suite

Microsoft Office

Joist.ai

Job description

Nibbi Brothers has been a member of the Bay Area’s construction community since 1950. The Company is known for its integrity, innovation, quality and contributions to the communities in which it works. Nibbi’s safety program often exceeds federal and state requirements, demonstrating that the safety and wellbeing of everyone associated with our projects is the highest priority. Core markets include commercial, civic, seismic retrofits, historic restoration, waterfront structures, education, housing, hospitality, and community-based facilities. Nibbi self-performs production framing and structural concrete. Our projects range in size from $5 million to over $200 million, with annual revenue of $500 Million.

Nibbi provides its people with comprehensive benefits and opportunities for career development. We encourage continuing education at all levels. We are proud of our friendly, family culture that is based on respect, collaboration and a strong work/life balance.

Position Summary and Essential Functions

The Proposal Manager leads high-value, complex pursuits and serves as a strategic partner to executive leadership, preconstruction, and operations. This role is responsible not only for proposal production, but also for shaping win strategy, mentoring proposal staff, improving pursuit processes, and positioning the firm competitively in key markets. The Proposal Manager is accountable for proposal quality, compliance, and overall pursuit performance. This position reports to the Vice President of Business Development and Marketing and is classified as exempt.

Responsibilities

Strategic Leadership

• Serve as pursuit leader for RFQs/RFPs, design-build proposals, and negotiated work.
• Facilitate executive go/no-go and strategy sessions.
• Develop win strategies, competitive positioning, and differentiators.
• Advise leadership on pursuit selection, risk, and teaming strategy.

Proposal Management & Execution

• Direct end-to-end proposal efforts, from pursuit launch through interview and award.
• Create compliance matrices, content plans, production schedules, and responsibility assignments.
• Lead kickoff meetings, milestone reviews, and red-team / executive reviews.
• Ensure strict adherence to RFP instructions, scoring criteria, and submission requirements.
• Write and/or edit narrative sections to ensure clarity, persuasiveness, and consistency.
• Oversee graphic development, layout, and production quality.

Executive & Team Coordination

• Coordinate proposal activities among executives, preconstruction, operations, legal, safety, and marketing.
• Prepare executive team and project staff for shortlist presentations and client interviews.
• Coach subject matter experts on proposal content and interview delivery.
• Lead proposal debriefs and post-award analyses.
• Team Leadership & Process Improvement
• Mentor and oversee proposal specialist and other members of the Marketing team.
• Establish and continuously improve proposal standards, templates, and workflows.
• Maintain pursuit pipelines, win-rate metrics, and proposal dashboards.
• Lead lessons-learned sessions and integrate feedback into future pursuits.

Business Development & Marketing Integration

• Support client development strategies through capture planning and market intelligence.
• Develop messaging for target clients, sectors, and delivery methods.
• Ensure consistency between proposals, branding, and corporate positioning.

Qualifications

Education & Experience

• Bachelor’s degree in Marketing, Communications, Construction Management, or related field required; Master’s preferred.
• 7+ years of proposal leadership experience in construction, architecture, engineering, or professional services.
• Proven success managing multi-million dollar pursuits.
• Experience with private and public sectors.
• Strong understanding of construction delivery methods, such as Progressive Design-Build, Design-Build, CM/GC, Best-Value, Hard-Bid/Lump Sum and other alternative methods.
• Expert-level project management and deadline control.
• Exceptional writing, editing, and storytelling skills.
• Executive presence and facilitation capability.
• Strong business acumen and understanding of construction operations.
• Advanced proficiency with Microsoft Office, Adobe Creative Suite, CRM systems (Unanet), and proposal automation tools such as Joist.ai.

Physical Demands

Ability to work extended hours when necessary to meet deadlines.

The physical demands described here are representative of those that must be met by an employee, with or without reasonable accommodation, to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to:

• Sit for long periods of time.
• Look at a computer monitor for extended periods.
• Use hands and fingers.
• Reach with hands and arms.

Nibbi offers a comprehensive benefits package, including:

• Medical, dental, and vision coverage
• Flexible spending plans
• Life and supplemental insurance
• 401(k) with employer match
• Paid time off and holidays
• Incentive compensation bonus
• Educational reimbursement and student loan repayment assistance
• Generous maternity and paternity leave policy

The expected salary range for this role is between $135,000 and $175,000 annually, depending on experience.

Nibbi Brothers is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other personal characteristic protected by law. Employment decisions are made based on qualifications, merit, and business need. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Must be authorized to work in the US now and in the future without employer sponsorship. Nibbi Brothers uses E-Verify.

Contractor’s License #757362

Courtesy Notice to External Recruiters

Nibbi partners with external recruiters occasionally. We are open to working with others, provided our policy is followed: