Proposal Manager

Stellar Innovations & Solutions Inc.; Dayton (OH); On-site; USD 90,000 - 150,000; Full time

Job summary

Stellar Innovations & Solutions Inc. in Dayton, OH seeks a Federal Proposal Manager to drive full-lifecycle proposal efforts for federal and defense contracts.

You will oversee RFIs and RFPs, ensure compliance with FAR/DFARS, coordinate with technical SMEs, pricing, and contracts, and manage schedule and quality across submissions. The role requires strong writing, coordination, and leadership skills, with experience leading proposal teams and guiding bid/no-go decisions.

Qualifications

• 5+ years of experience managing all phases of multi-volume, highly complex proposals.
• Experience with DoD/FAR/DFARS compliance and government contracting.
• Ability to coordinate cross-functional teams including pricing, contracts, and technical SMEs.

Responsibilities

• Lead and manage full-lifecycle proposal efforts (RFIs, RFPs, Task Orders) for federal contracts.
• Develop compliance matrices, outlines, and writing assignments for proposals.
• Coordinate cross-functional teams to develop compelling, compliant proposals.
• Mentor and supervise proposal team members and track progress to executives.

Skills

Proposal management

Cross-functional leadership

Communication

RFP/Proposal writing

Tools

MS Office

SharePoint

Job description

Do you enjoy learning about new technologies and how they can be used to provide cutting edge services to the Air Force and DOD customers? If so, then look to join the Stellar Innovations and Solutions team!

The selected applicant will become part of an existing team, in an environment that will challenge you, force you to continuously innovate, and work on solutions that make a difference.

There is a future for you here to support highly visible and strategic programs at SIS! If you love technology and want a career making a difference supporting meaningful Air Force and DOD programs, then Stellar Innovations is the company for you!

Stellar Innovations & Solutions Inc. is seeking a Federal Proposal Manager to support our proposal team on site in Dayton, OH.

Position Title/Summary: Federal Proposal Manager

The Federal Proposal Manager will join a fast paced, dynamic team, facilitating, conducting and supporting business development and market strategy activities across Stellar Innovations & Solutions Inc.’s (SIS) Federal client capability portfolio. Reporting directly to the Proposal Development department Vice President, the Federal Proposal Manager will support the Proposal Development department by independently managing Request for Proposal (RFP) and Request for Information (RFI) responses of varying complexity in a fast-paced, high-performance environment. This role requires ownership of the proposal process for assigned federal contracting opportunities, ensuring accuracy, compliance, and alignment with client needs. The individual will review, write, and develop proposals, managing all proposal development activities, including bid/no-go discussions, gathering and formatting information, writing drafts, obtaining necessary approvals, and tracking all awarded proposals and contracts. Responsibilities include managing proposal schedules and deadlines, developing detailed proposal outlines and compliance matrices, and monitoring the progress of proposals to ensure on-time delivery and accuracy.

Duties/Responsibilities

Lead and manage full-lifecycle proposal efforts (RFIs, RFPs, Task Orders, etc.) for federal and defense contracts, ensuring compliance with FAR/DFARS and agency-specific requirements. Duties will include, but are not limited to:

• Analyze and interpret Draft RFP and Final RFP documents to develop compliant proposal artifacts such as compliance matrices, storyboards, and volume templates.
• Serve as Proposal Lead on complex bids for agency-specific contracts, overseeing all phases from kickoff to final submission.
• Coordinate cross-functional teams including technical SMEs, pricing, and contracts to develop compelling, complaint, and winning proposals.
• Facilitate proposal development activities, including kick-off meetings, writing assignments, color team reviews, and final production, ensuring adherence to schedule and quality standards.
• Mentor and supervise proposal team members, assigning tasks, reviewing deliverables, and reporting progress to executive leadership.
• Develop and maintain proposal schedules, templates, and tools to improve efficiency, consistency, and quality across all submissions.
• Champion continuous process improvement, leveraging technology and best practices to enhance proposal development workflows and team collaboration.
• Assist in building and maintaining a robust boilerplate library of reusable content and graphics to improve proposal efficiency, consistency, and branding
• Participate in Go/No Go bid decisions
• Help curate Past Performance database and CPARs
• Lead debrief assessment meetings to analyze recent wins and losses.
• Provide updates to management on proposal submission status.
• Maintain archival files of all RFPs and completed proposals.
• Occasionally attend trade shows or conferences on behalf of the company.

Position Requirements

• Must be a U.S. citizen
• Ability to pass background screening prior to employment.
• 5+ years of experience managing all phases of multi-volume, highly complex proposals, including collaboration with proposal teams, developing compliance matrices, outlines, and writing sections (technical, management, past performance, etc.).
• Minimum of 3 years of Federal Proposal Experience, including experience with DoD and Base Operations.
• Understanding of Federal proposal management government proposal process standards and practices, including review processes
• Knowledge of government contract types such as BPAs, GWACs, GSA Schedules, etc., and the governing FARS/DFARS
• Strong written, verbal communication and collaboration skills
• Interpersonal skills; able to build relationships at all levels and across organizations
• Strategic thinker and problem solver with attention to detail and excellent research skills
• Proficient with Microsoft Office and collaboration tools

Desired Skills/Abilities

• Formal APMP and/or Shipley training preferred
• Experience working with senior management and across multiple disciplines (technical, product management, marketing, pricing, contracts).
• Computer and IT Technical Writer preferred.
• A highly-collaborative, flexible, teamwork-oriented working style
• Ability to thrive in a dynamic environment and manage competing priorities effectively
• A positive attitude and an excitement for learning
• Ability to work independently or with a team.

Salary Commensurate With Skills And Experience.

SIS, Inc. is an Equal Opportunity /Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans.