Proposal Manager

HMSHost; Bethesda (MD); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health, dental and vision insurance

Generous paid time off

Holiday pay

Meal and Transportation Benefits

401(k) retirement plan with company -m

Company paid life insurance

Tuition reimbursement

Employee assistance program

Training and career growth

Referral program – refer a friend and

Job summary

HMSHost in Bethesda, MD is seeking a Proposal Manager to lead the development of top quality proposals in response to RFPs and other business opportunities. You will coordinate, produce, and facilitate proposal strategies with key business and creative stakeholders.

The role requires strong project coordination, writing/editing, and content development skills, plus familiarity with Microsoft Office and Adobe Creative Suite. Travel up to 20% may be required.

Qualifications

• 5+ years in project management, content development, marketing, or business operations.
• Hospitality, F&B or retail experience preferred in the industry.
• Strong writing, editing and content development skills.

Responsibilities

• Leads the proposal development process and manages timelines.
• Facilitates strategy meetings to define win themes and messaging.
• Ensures proposals align with business objectives and branding.
• Collaborates with SMEs to gather input and refine content.
• Oversees formatting and layout, and develops presentations for pitches.
• Tracks proposal outcomes and maintains proposal library.

Skills

Project coordination

Writing and editing

Microsoft Office

Adobe Photoshop

InDesign

Education

Bachelor's degree in related field

Tools

Adobe InDesign

PowerPoint/Keynote

Job description

With a career at HMSHost, you really benefit! We Offer

• Health, dental and vision insurance
• Generous paid time off (vacation, flex or sick)
• Holiday pay
• Meal and Transportation Benefits
• *401(k) retirement plan with company match
• *Company paid life insurance
• *Tuition reimbursement
• Employee assistance program
• Training and exciting career growth opportunities
• Referral program – refer a friend and earn a bonus

*Benefits may vary by position so ask your recruiter for details.

Purpose:

The Proposal Manager develops top quality business proposals in response to Requests for Proposals (RFPs) and other business opportunities. This position is responsible for coordinating, producing, and facilitating proposal strategies with key business and creative stakeholders.

Essential Functions:

• Leads the proposal development process, ensuring all components are delivered on time; develops project timelines, assigns responsibilities, and manages review schedules
• Facilitates strategy meetings with stakeholders to define win themes and key messaging
• Ensures all proposal components align with business objectives and competitive positioning; collaborates with subject matter experts (SMEs) to gather and refine proposal content
• Reviews and edits content for clarity, consistency, compliant with requirements, and written in a consistent tone that incorporates win themes
• Structures responses in a compelling, well-organized format aligned with company branding
• Coordinates with Concepts, Marketing, Operations, Strategic Alliances, Legal, Design & Construction, and other leadership teams such as development to gather necessary input
• Manages external vendors for writing, graphic design, and printing support as needed
• Works with project leader to secure approvals and ensure proposals reflect company strategy and win themes and determine how those themes will be integrated throughout the proposal or other deliverable (oral presentation, collateral, etc.)
• Oversees all aspects of the RFP and document formatting and layout in collaboration with designers; develops PowerPoint/Keynote presentations for business pitches and proposal submissions
• Continuously improves proposal workflows for efficiency and effectiveness; tracks proposal outcomes to refine future strategies
• Maintains a library of past proposals, templates, and best practices.
• Education and Experience: The combination of education and professional experience must exceed 5 years:
  • In a technical role: Requires 5 years of experience engaged in project management, content development, marketing, or business operations
    • A bachelor’s degree in a program related to the functional area can count for 3 of the 5-year requirement
  • In the industry: 3-5 years of Hospitality, F&B and/or Retail experience
• Specialized Skillset/Competencies/Traits
  • Strong project coordination skills; has the ability to consistently meet deadlines
  • Demonstrated experience with writing, editing, and content development; technical writing experience preferred
  • Proficiency in Microsoft Office Suite; working knowledge of Adobe Creative Suite (Photoshop and InDesign) is a plus
  • Has the ability to manage multiple projects simultaneously and work in a challenging, fast-paced, and deadline-driven environment
  • Business acumenand also has themindsetrequired to understand the long-term implications of business proposal management and to advance the organization’s goals
  • Demonstrated history ofunderstanding the needs of the business,stakeholders, the employee population and individual circumstances
  • Demonstrated history ofcreating and maintaining positive work environments
• Location/Travel:
  • This position is located at the North America Support Center in Bethesda, MD
  • This position may require up to 20% travel to airport locations

Reporting Relationship:

The Proposal Manager reports to the Director of Proposal Development

Minimum Qualifications, Knowledge, Skills, and Work Environment:

• Education and Experience: The combination of education and professional experience must exceed 5 years:
  • In a technical role: Requires 5 years of experience engaged in project management, content development, marketing, or business operations
    • A bachelor’s degree in a program related to the functional area can count for 3 of the 5-year requirement
  • In the industry: 3-5 years of Hospitality, F&B and/or Retail experience
• Specialized Skillset/Competencies/Traits
  • Strong project coordination skills; has the ability to consistently meet deadlines
  • Demonstrated experience with writing, editing, and content development; technical writing experience preferred
  • Proficiency in Microsoft Office Suite; working knowledge of Adobe Creative Suite (Photoshop and InDesign) is a plus
  • Has the ability to manage multiple projects simultaneously and work in a challenging, fast-paced, and deadline-driven environment
  • Business acumenand also has themindsetrequired to understand the long-term implications of business proposal management and to advance the organization’s goals
  • Demonstrated history ofunderstanding the needs of the business,stakeholders, the employee population and individual circumstances
  • Demonstrated history ofcreating and maintaining positive work environments
• Location/Travel:
  • This position is located at the North America Support Center in Bethesda, MD
  • This position may require up to 20% travel to airport locations

Avolta, including Dufry, HMSHost Corporation, Hudson, and affiliates (“the Company”), is an equal opportunity employer. It is the Company’s policy to ensure equal employment opportunity in all aspects of employment and to comply with anti-discrimination laws andregulations. The Company prohibits discrimination and harassment of any type and provides equal opportunities to applicants and team members withoutregard to actual or perceived race, color, creed, age, religion, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, national origin, disability, military service and veteran status, ancestry, citizenship status, marital status, protected medical condition as defined by applicable state or local law, genetic information, or any other basis protected by applicable federal, state or local laws and ordinances (referred to as “protected characteristics”).

Source: HMSHost