Proposal Lead, Sales Effectiveness (temp to hire)

Aya Healthcare; United States; Remote; USD 55,000 - 58,000; Full time

Benefits offered by this job

Premium benefits

401(k) match

Paid sick leave

Virtual events

Job summary

Aya Healthcare is a leading workforce solutions provider in healthcare, delivering tech-enabled services and marketplaces for contingent labor. The Proposal Lead will own the proposal lifecycle, ensuring compliant, timely, and well-documented submissions with structured governance across capture, review, and debrief stages.

In this role you will coordinate SME assignments, manage color team governance, and drive continuous improvement while collaborating with legal, finance, and executive

Qualifications

• 3–5 years’ experience in proposal coordination, project management, capture management, or operations.
• Understanding of structured proposal methodologies (APMP, Shipley, or similar preferred).
• Experience managing cross-functional teams in deadline-driven environments.
• Familiarity with government and commercial procurement processes.
• Experience with proposal/project management tools (Responsive, Monday.com, SharePoint, etc.).

Responsibilities

• Lead the RFP shred and develop the Proposal Project Plan outlining SME assignments, deadlines, compliance requirements, and escalation points.
• Schedule and facilitate all Color Team meetings (Blue, Pink, Green, Red), ensuring adherence to governance timelines and structured checkpoints.
• Monitor compliance, Q&A submissions, amendments, formatting requirements, pricing alignment, and version control throughout proposal development.
• Escalate risks related to timelines, compliance gaps, or SME responsiveness to leadership as needed.
• Facilitate Maroon and Gold Team review, incorporate Legal and Executive feedback, and manage final submission logistics.
• Submit proposals in advance of deadlines, retain proof of submission, and maintain complete documentation within the system of record.
• Lead internal debrief sessions, document lessons learned, and update proposal metadata to support continuous improvement.

Skills

Project Management

Facilitation

Compliance Oversight

Organization & Prioritization

Pricing coordination

Cross-functional collaboration

Tools

Responsive

Monday.com

SharePoint

Job description

Join Aya Healthcare, winner of multiple Top Workplace awards!

PLEASE NOTE THIS IS A TEMP-TO-HIRE POSITION.

Position Summary:

The Proposal Lead serves as the process owner of the proposal lifecycle, responsible for driving compliant, timely, and fully documented proposal execution. This role ensures structured governance across all phases – capture management, proposal management, executive review, submission, and debrief and refinement, while maintaining system-of-record integrity and cross-functional alignment.

Who We Are:

We’re a $8+ billion dollar, rapidly growing workforce solutions provider in the healthcare industry. We deliver tech-enabled services that help healthcare organizations meet and manage their contingent labor needs. We build and manage tech-enabled marketplaces for national and local healthcare talent and deliver contingent labor management solutions through our proprietary software platform.

At Aya, we’re obsessed with creating exceptional experiences for our clients, clinicians and employees. In fact, we put employee satisfaction above all else. Our team members are responsible for incomparable customer experience and we know that happy employees are critical to maintaining happy clients. We foster an entrepreneurial, high-energy, low-bureaucracy culture and value innovative thinking and creative problem solving. We embrace diversity in thought and backgrounds unified by a commitment to high achievement. When you join Aya, you’ll be surrounded by teammates who care about you as an individual and leaders who will help you grow both personally and professionally.

Responsibilities:

Lead the RFP shred and develop the Proposal Project Plan outlining SME assignments, deadlines, compliance requirements, and escalation points

Schedule and facilitate all Color Team meetings (Blue, Pink, Green, Red), ensuring adherence to governance timelines and structured checkpoints

Monitor compliance, Q&A submissions, amendments, formatting requirements, pricing alignment, and version control throughout proposal development

Escalate risks related to timelines, compliance gaps, or SME responsiveness to leadership as needed

Facilitate Maroon and Gold Team review, incorporate Legal and Executive feedback, and manage final submission logistics

Submit proposals in advance of deadlines, retain proof of submission, and maintain complete documentation within the system of record

Lead internal debrief sessions, document lessons learned, and update proposal metadata to support continuous improvement.

Adaptability & Change Readiness:

Demonstrate openness to evolving proposal processes and digital tools

Champion adoption of RFP Reimagine standards, gate review, and color team governance

Serve as a process advocate and change agent across workforce solutions, legal, finance, and SMEs

Maintain flexibility across shifting timelines and proposal complexity levels.

Required Skills & Experience:

3–5 years’ experience in proposal coordination, project management, capture management, or operations

Strong understanding of structured proposal methodologies (APMP, Shipley, or similar preferred)

Experience managing cross-functional teams in deadline-driven environments

Familiarity with government and commercial procurement processes

Experience with proposal/project management tools (Responsive, Monday.com, SharePoint, etc.).

Knowledge

Understanding of the full proposal lifecycle from capture through debrief

Familiarity with gate reviews and color team governance structures

Knowledge of compliance requirements, documentation standards, and submission protocols

Working knowledge of pricing coordination processes and rate analysis integration

Understanding of system-of-record accountability and metadata tracking.

Skills

Project Management – Ability to manage complex timelines and deliverables under tight deadlines

Facilitation – Confident leading structured color team meetings and checkpoints

Compliance Oversight – Ensure full adherence to RFP requirements

Organization & Prioritization – Manage multiple concurrent proposals with clarity and control

Technology Use – Skilled in proposal management platforms and documentation systems

Problem-Solving – Identify risks and implement mitigation strategies and elevate when applicable

Strong collaboration and interpersonal skills

Abilities

Drive structured, repeatable proposal governance

Maintain composure under compressed timelines

Enforce accountability across SMEs and stakeholders

Ensure auditable documentation of every proposal effort

Promote continuous improvement and operational discipline

Adapt to evolving tools and enterprise standards

Demonstrate ownership, professionalism, and attention to detail.

What We Offer:

Free premium medical, dental, life and vision insurance

Generous 401(k) match

Aya also offers other benefits to those that are eligible and where required by applicable law, including reimbursements and discretionary bonuses

Aya provides paid sick leave in accordance with all applicable state, federal, and local laws. Aya’s general sick leave policy is that employees accrue one hour of paid sick leave for every 30 hours worked. However, to the extent any provisions of the statement above conflict with any applicable paid sick leave laws, the applicable paid sick leave laws are controlling

Celebrations! We hit our goals and reward ourselves.

Company-sponsored virtual events, happy hours and team-building activities are always on the horizon — plus, you get a special treat on your birthday!

Unlimited DTO — we believe in time off!

Virtual yoga, meditation or boot camp classes offered daily

Compensation: Aya reasonably anticipates the pay scale for this position to be between $39.90 to $42.26, which equates to $83,000 to $90,000 annually.

The pay scale for this position may vary if applicant possesses experience outside of what Aya reasonably anticipates for this position. Bonuses are subject to the role and your manager’s discretion.

Aya is an Equal Opportunity Employer (EEO), including Disability / Vets, and welcomes all to apply. Please click here for our EEO policy.