Proposal Fulfillment Associate

Reimagined Parking; New York (NY); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Generous Paid Time Off

Comprehensive Health Plans

401(k) Plan with employer match

Job summary

A leading facilities service provider is seeking a Proposal Fulfillment Associate to support sales operations by preparing and managing proposals. This role demands strong communication and project management skills, along with proficiency in Salesforce. You will collaborate with sales teams to craft compelling proposals that meet company standards. The successful candidate will ideally possess a Bachelor's degree in English or communications, with previous administrative experience considered a plus. Competitive compensation and comprehensive benefits are offered, including generous paid time off.

Qualifications

• Bachelor’s degree, preferably in English or communications.
• Strong communication skills, both written and oral.
• 1-2 years of administration and project management experience is considered an asset.

Responsibilities

• Prepare, revise, and complete proposals and support sales operations activities.
• Collaborate with Sales Teams to create winning strategies and write proposals.
• Coordinate proposals professionally to meet company and client standards.

Skills

Strong communication skills

Project management skills

MS Word expertise

MS Excel expertise

Teamwork skills

Analytical skills

Education

Bachelor’s degree in English or communications

Tools

Salesforce

Adobe InDesign

Job description

Join to apply for the Proposal Fulfillment Associate role at Reimagined Parking.

Department: Marketing - Marketing (MAR005)

Location: 1RGHMK02_Marketing Sales Support

Compensation: $65,000 - $70,000 / year

Application Deadline: 31 January 2026

Description

Our proposal fulfillment associates are an integral part of our sales support team. They drive change by producing company proposals for our sales and operating teams with the aim of increasing our success. Supported by an incredible team of professionals in sales, marketing, and professional services across North America, we set you up for success and support you to have a fulfilling and impactful career.

As a member of the Reimagined Parking team, your responsibility is to help effectively deliver the company's value proposition and ultimately increase market share and revenue.

Key Responsibilities

• Responsible for preparing, revising, and completing proposals and generally supporting sales operations activities undertaken by the business.
• Collaborate with the Sales Teams to create winning strategies, identify key messages, and write content for proposals and other special projects as required.
• Write technical and non-technical proposal sections (e.g., executive summaries, management approaches, transition plans, past performance project citations, key personnel resumes, and biographies) and edit proposal documents for grammar, consistency, and overall message and themes.
• Coordinate proposals and projects independently between different departments within the company to prepare a comprehensive, compliant, and professional proposal that meets company standards, pricing requirements, client specifications, and regulatory and industry standards.
• Obtain assistance from other departments (e.g., customer service, client management, operations, purchasing, government services, human resources, accounting, and safety) as required.
• Communicate with sales and senior management teams on proposal responses.
• Coordinate the printing and binding of proposals and other documents as needed.
• Coordinate the shipping and distribution of proposals and other documents (when applicable).
• Scan various tendering and purchasing websites to retrieve and review the most recent parking opportunities.
• Set and meet deadlines for all workflow stages as needed.

Other Duties

• Assist with updating and maintaining Salesforce and key metric databases.
• Assist with all reporting.
• Perform other administrative duties as needed.

Skills, Knowledge and Expertise

• Bachelor’s degree, preferably in English or communications.
• Strong communication skills, both written and oral.
• Strong administrative and project management skills.
• Strong computer skills, including experience with MS Word, Excel, PowerPoint and other publication software.
• An organized and methodical mindset.
• The ability to work independently and in a team to meet deadlines.
• Good analytical skills and an ability to balance multiple projects in a fast‑paced environment.
• 1-2 years of administration and project management experience is considered an asset.
• 1-2 years of project coordination experience with multiple teams is considered an asset.
• Knowledge of Salesforce is considered an asset.
• Adobe InDesign experience is considered an asset.

Benefits

• Generous Paid Time Off: Enjoy 20 days of paid time off, plus 8 paid holidays.
• Comprehensive Health Plans: Access top‑notch Medical, Dental, and Vision coverage for you and your family.
• Life and Disability Insurance: Company paid basic life and Short‑Term Disability to secure your future with essential protection for you and additional options for your loved ones.
• 401(k) Plan: Benefit from a generous employer match with immediate vesting to help you save for retirement.
• Employee Assistance Program: Access behavioral Health Care to assist with personal needs for you and your family members.
• Parental and Caregiver Leave: Enjoy time off to support your growing family or care for loved ones.

Legal and Inclusion

United States - California applicants only:
The Company will consider qualified applicants with arrest or conviction records for employment in accordance with the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers and the City of Los Angeles Fair Chance Initiative for Hiring, and other local ordinance, as applicable. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the Company is concerned about a conviction or convictions that is/are directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction(s), provide mitigating evidence, or challenge the accuracy of the background report. A criminal history may have a direct, adverse and negative relationship upon certain job duties of this employment position, and such criminal history may result in the withdrawal of a conditional offer of employment.

Find out more about the Los Angeles County Fair Chance Ordinance at https://opportunity.lacounty.gov/wp-content/uploads/2024/03/FCO-FAQ-Final-Updated-with-Recommendations.pdf. Find out more about the California Fair Chance Act by visiting the Civil Right’s Department Fair Chance Act webpage: https://calcivilrights.ca.gov/fair-chance-act/.

Seniority level

Associate

Employment type

Full-time

Job function

Management and Manufacturing

Industries

Facilities Services