Proposal Coordinator I - Intern

Zachry Group; Charlotte (NC); Sur place; USD 11 000 - 20 000; Plein temps

Résumé du poste

Zachry Group in Charlotte is offering a proposal internship to draft, edit, and organize content using templates and prior materials. You will translate technical information into concise, client-focused language and proofread for clarity and professionalism.

You will collaborate with engineers, project managers, and proposal staff to gather inputs, identify missing items, and participate in planning and reviews, gaining exposure to how scope, schedule, pricing, and client needs come together in

Qualifications

• Pursuing engineering studies or a closely related technical field.
• Strong written communication, organization, research, and problem-solving skills.
• Comfort working with Microsoft Word, Excel, PowerPoint, Teams, and related collaboration tools.

Responsabilités

• Assist with drafting, editing, and organizing proposal content using established templates and prior proposal materials.
• Review technical and project information and translate it into clear, client-focused language.
• Proofread proposal documents for clarity, grammar, consistency, completeness, and professional presentation.
• Help assemble proposal sections and perform quality checks before internal review or submission.
• Work with proposal personnel, engineers, project managers, and other subject matter experts to gather inputs.
• Identify missing information, conflicting inputs, or open items requiring follow-up.
• Participate in proposal planning, scoping, kickoff, and review discussions.
• Gain exposure to how technical scope, assumptions, schedule, pricing, and client requirements come together in a proposal.
• Update proposal templates, checklists, standard language, and reusable content libraries.
• Organize proposal records and improve accessibility of prior proposal content.
• Support use of Microsoft 365 and AI-assisted tools for research, drafting, document review, and workflow efficiency.
• Complete at least one defined improvement assignment that leaves the proposal function with a useful tool, template, reference, or documented recommendation.
• Learn how the proposal function connects to the developing Project Support model and needs of engineering/project teams.
• Provide support on selected Project Support assignments aligned with internship schedule.
• Observe different career paths across engineering, project management, business development, and project support.
• Contribute to active proposal work and produce usable work products during the internship period.
• Demonstrate the ability to organize complex information and communicate it clearly in writing.
• Develop a practical understanding of proposal development from initial request through final submission.
• Build experience working with technical and business stakeholders in a professional environment.
• Complete a defined process-improvement deliverable and present the result or recommendation at the end of the internship.

Connaissances

Written communication

Organization

Research

Problem-solving

Formation

Pursuing engineering studies

Outils

Microsoft Word

Excel

PowerPoint

Teams

Description du poste

Job Description

Proposal Development and Writing

Assist with drafting, editing, and organizing proposal content using established templates and prior proposal materials.

Review technical and project information and help translate it into clear, concise, client-focused language.

Proofread proposal documents for clarity, grammar, consistency, completeness, and professional presentation.

Help assemble proposal sections and perform quality checks before internal review or submission.

Technical and Project Coordination

Work with proposal personnel, engineers, project managers, and other subject matter experts to gather required inputs.

Help identify missing information, conflicting inputs, or open items requiring follow-up.

Participate in proposal planning, scoping, kickoff, and review discussions as appropriate.

Gain exposure to how technical scope, assumptions, schedule, pricing, and client requirements come together in a proposal.

Templates, Tools, and Process Improvement

Help update proposal templates, checklists, standard language, and reusable content libraries.

Assist with organizing proposal records and improving the accessibility of prior proposal content.

Support practical use of Microsoft 365 and AI-assisted tools for research, drafting, document review, and workflow efficiency, with appropriate supervision and review.

Complete at least one defined improvement assignment that leaves the proposal function with a useful tool, template, reference, or documented recommendation.

Broader Project Support Exposure

Learn how the proposal function connects to the developing Project Support model and the needs of engineering and project teams.

Provide support on selected Project Support assignments when they offer useful experience and align with the internship schedule.

Observe different career paths across engineering, project management, business development, and project support.

Expected Internship Outcomes

Contribute to active proposal work and produce usable work products during the internship period.

Demonstrate the ability to organize complex information and communicate it clearly in writing.

Develop a practical understanding of proposal development from initial request through final submission.

Build experience working with technical and business stakeholders in a professional environment.

Complete a defined process-improvement deliverable and present the result or recommendation at the end of the internship.

Candidate Background and Fit

Currently pursuing engineering studies or a closely related technical field.

Strong interest in learning how technical work supports business development and project execution.

Strong written communication, organization, research, and problem-solving skills.

Comfort working with Microsoft Word, Excel, PowerPoint, Teams, and related collaboration tools.

Ability to take ownership of defined assignments, ask thoughtful questions, incorporate feedback, and work within short deadlines.