Proposal Coordinator, Editing & Desktop Publishing (DTP)

The GEO Group, Inc.; Boca Raton (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid Time Off

Paid Holidays

401(k) Matching

Health Insurance

Vision Insurance

Life Insurance

Health Savings Account

Tuition Reimbursement

Employee Discount

Reduced Tuition Rates

Disability Insurance

Employee Assistance Program

401(k)

Pet Insurance

Dental Insurance

Paid Training

Flexible Spending Account

Job summary

The GEO Group, Inc. is seeking a Proposal Coordinator specializing in Editing and Desktop Publishing to join our onsite proposals team. You will handle end-to-end proposal formatting, editing, and document preparation to ensure compliant, brand-consistent submissions.

You will coordinate reviews, manage templates and graphics, and provide critical admin support in a fast-paced environment. This role demands strict attention to detail and strong cross-functional collaboration.

Qualifications

• High School Diploma or equivalent.
• Bachelor's degree in English, Business, Communications, Marketing, Graphic Design, or related field preferred.
• 3-5 years of relevant experience in proposal coordination, editing, or desktop publishing.
• Strong knowledge of Microsoft Office Suite and desktop publishing software (Adobe InDesign, Illustrator, Photoshop).
• Onsite role with no remote options.

Responsibilities

• Assists with all stages of proposal development, coordination and tracking.
• Lead formatting, layout, and assembly of proposal submission packages using Word, PowerPoint, InDesign.
• Review and edit proposal content for grammar, clarity, consistency, and branding.
• Ensure templates, graphics, and camera-ready deliverables are consistent with standards.
• Manage document control, scheduling, logs, and communications tracking.
• Schedule meetings, bid tracking, and FOIA documentation processes.
• Provide admin support for expenses, travel, and team events.
• Assist in ad hoc projects and maintain documentation libraries.
• Support RFQs, RFIs, FOIA submissions, and report generation.

Skills

Proposal coordination

Editing

Desktop publishing

Time management

Cross-functional

Communication

Education

Bachelor's degree

Tools

Microsoft Word

PowerPoint

Adobe InDesign

Illustrator

Photoshop

Job description

Benefits Information

• Paid Time Off
• Paid Holidays
• 401(k) Matching
• Health Insurance
• Vision Insurance
• Life Insurance
• Health Savings Account
• Tuition Reimbursement
• Employee Discount
• Reduced Tuition Rates
• Disability Insurance
• Employee Assistance Program
• 401(k)
• Pet Insurance
• Dental Insurance
• Paid Training
• Flexible Spending Account

The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law.

Equal Opportunity Employer

Overview

Are you looking for a career you can feel good about? We hire only those that strive to do their best. By joining our family, you'll receive the honor and recognition that comes with working for the industry's global leader in evidenced based rehabilitation.

Who We Are

GEO provides complementary, turnkey solutions for numerous government partners worldwide across a spectrum of diversified correctional and community reentry services. From the development of state-of-the-art facilities and the provision of management services and evidence-based rehabilitation to the post-release reintegration and supervision of individuals in the community, GEO offers fully diversified, cost-effective services that deliver enhanced quality and improved outcomes.

Why Work for GEO

• We believe that work is more than a place you go to every day. It is about being inspired and motivated to achieve extraordinary things.
• Employee benefits play an important role in making The GEO Group a great place to work. At GEO, we believe in the three pillars of employee wellbeing: physical, emotional, and financial. With comprehensive benefits and competitive wages, we trust that you will find all the resources you need here to be successful.

Responsibilities

Summary: The Proposal Coordinator, Editing & DTP plays a pivotal administrative and production role in the proposal team. While performing standard proposal coordinator duties, the primary focus of this position is on professional desktop publishing (DTP) and editing. The position also provides key administrative support, including phone coverage, coordinating meetings, and assisting with documentation and basic travel or expense tasks. This includes finalizing, formatting, and preparing high-quality business proposals and related documentation to ensure compliance, brand consistency, and submission-readiness. This position operates in fast-paced, deadline-driven environments, and requires strong attention to detail, organizational skills, and advanced technical proficiency.

Primary Duties and Responsibilities:

• The Proposal Coordinator, Editing & DTP assists with all stages of proposal development: coordination, timeline tracking, facilitating reviews, and supporting compliance efforts.
• Leads all formatting, layout, and assembly of proposal submission packages using advanced tools (e.g., MS Word, PowerPoint, InDesign).
• The Proposal Coordinator, Editing & DTP reviews, edits, and proofreads proposal content for grammar, clarity, consistency, and branding (adhering to company style guides and client requirements).
• Ensures proper and consistent application of templates, integrate graphics/charts/images, and prepares "camera-ready" electronic/print deliverables.
• The Proposal Coordinator, Editing & DTP manages document control, scheduling, proposal logs, meeting minutes, and communication tracking.
• Schedules meetings, manages bid tracking/reporting, organizes shared drive folders, and assists with Freedom of Information Act (FOIA) and documentation processes.
• Fields executive phone calls and provides administrative support for expense reports, travel arrangements, and team events.
• Assists in ad hoc projects, proposal production activities, and maintain documentation libraries.
• Supports research, Request for Qualification (RFQs), Request for Information (RFIs), FOIA submissions, and report generation as needed.
• Performs other duties as assigned.

Qualifications

THIS POSITION REPORTS ONSITE; NO REMOTE OR HYBRID OPPORTUNITIES

Minimum Qualifications:

• High School Diploma or equivalent.
• Bachelor's degree in English, Business, Communications, Marketing, Graphic Design, or a related field preferred; combination of experience and education acceptable.
• At least 3-5 years of relevant experience in proposal coordination, editing, or desktop publishing (government proposal experience highly desired).
• Strong knowledge of Microsoft Office Suite (especially Word and PowerPoint) and desktop publishing software (Adobe InDesign, Illustrator, Photoshop).
• May require extended or irregular hours during proposal deadlines.
• Demonstrated, detail-oriented editing and proofreading skills, mastery of grammar, style, and document layout.
• Strong eye for layout, composition, and visual storytelling within compliant, professional documents.
• Experience providing administrative support functions such as phone coverage, messages, meeting scheduling, document organization, and basic travel or expense assistance.
• Proven ability to manage multiple complex projects under tight deadlines; exceptional time management and prioritization capability.
• Experience working cross-functionally with writers, subject matter experts, and production staff.
• Strong written and oral communication skills; able to provide guidance on editorial best practices and visual standards.
• Working knowledge of document management systems and electronic submission platforms is preferred.
• Proactive and self-directed with a high degree of professionalism.
• Strong analytical, critical thinking, and problem-solving skills.
• Ability to adapt in high-pressure situations, including flexible hours as deadlines require.

The GEO Group, Inc.