Proposal Coordinator

SEFNCO Communications Inc; United States; On-site; USD 60,000 - 85,000; Full time

Job summary

MasTec Utility Services is seeking a detail-oriented Proposal Coordinator to support the development and submission of high-quality proposals in response to RFPs, RFIs, and other solicitations. The ideal candidate will collaborate with cross-functional teams to ensure timely, compliant, and compelling proposal submissions that align with company goals and client requirements.

The role requires a Bachelor's degree and 2+ years in proposal coordination, proficiency with Microsoft Office and Adobe

Qualifications

• Bachelor's degree in English, Communications, Marketing, Business, or related field.
• 2+ years of experience in proposal coordination or a similar role.
• Familiarity with proposal processes.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat.
• Experience with proposal tools (SharePoint, RFPIO, Loopio) is a plus.

Responsibilities

• Coordinate the end-to-end proposal development process, including scheduling, content collection, formatting, and final submission.
• Analyze RFP/RFI requirements and develop compliance matrices and proposal outlines.
• Work closely with SMEs, writers, and graphic designers to gather and integrate content.
• Maintain and update proposal content libraries and templates.
• Ensure proposals are compliant, well-written, and visually appealing.
• Track proposal progress and deadlines using project management tools.
• Assist in post-submission activities such as debriefs, lessons learned, and archiving.
• Support contract management, proposal to project setup.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Microsoft Office

Adobe Acrobat

SharePoint

RFPIO

Loopio

Education

Bachelor's degree in English/Communications/Marketing/Business

Tools

SharePoint

RFPIO

Loopio

Microsoft Office Suite

Adobe Acrobat

Job description

Overview

MasTec Utility Services delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. Backed by decades of experience, unrivaled industry skills, and a deep commitment to core values, MUS delivers safe, innovative, and environmentally responsible services that provide extraordinary value to clients.

MasTec Utility Services is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We're always looking for talented and dedicated people to join us and love where they work.

MasTec Utility Services is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. MUS is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.

Position Summary

We are seeking a detail-oriented and highly organized Proposal Coordinator to support the development and submission of high-quality proposals in response to RFPs, RFIs, and other solicitation documents. The ideal candidate will collaborate with cross-functional teams to ensure timely, compliant, and compelling proposal submissions that align with company goals and client requirements.

Responsibilities

Key Responsibilities

• Coordinate the end-to-end proposal development process, including scheduling, content collection, formatting, and final submission.


• Analyze RFP/RFI requirements and develop compliance matrices and proposal outlines.


• Work closely with subject matter experts (SMEs), writers, and graphic designers to gather and integrate content.


• Maintain and update proposal content libraries and templates.


• Ensure proposals are compliant, well-written, and visually appealing.


• Track proposal progress and deadlines using project management tools.


• Assist in post-submission activities such as debriefs, lessons learned, and archiving.


• Support contract management, proposal to project setup.

Qualifications

• Bachelor's degree in English, Communications, Marketing, Business, or related field.


• 2+ years of experience in proposal coordination or a similar role.


• Familiarity with proposal processes.


• Strong organizational and time management skills.


• Excellent written and verbal communication skills.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat.


• Experience with proposal tools (e.g., SharePoint, RFPIO, Loopio) is a plus.

Preferred Skills

• Experience in power delivery and construction.


• Ability to work under pressure and meet tight deadlines.

Physical Demands and Work Environment

This job operates in a field environment. This role routinely requires extended periods of bending, squatting, climbing, kneeling, pushing, pulling, lifting, lifting in awkward positions, standing, and twisting. Also, working in inclement weather conditions, such as extreme heat, extreme cold, rain, ice, snow, and wind.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is physically active, with lifting required. Must be able to bend and lift and carry up to 50 pounds. Clarity of vision at 20 feet or more or 20 inches or less, with the ability to judge distance and space relationships. Precise hand-eye coordination. Ability to identify and distinguish colors.

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities.

Benefits

• Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).

Equal Employment Opportunity

The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.