Proposal Coordinator

CPL; Richmond (VA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Healthcare for you and your family

HDHP Medical plan with employer match

Health Savings Account (HSA)

PTO + holidays

Retirement Savings Plan

Job summary

CPL is seeking a Proposal Coordinator in Richmond to lead the creation of branded proposals, qualifications packages, and pursuit materials. You will develop compelling content, tailor materials to client needs, and work with Pursuit & Proposal Managers and technical teams to win opportunities.

The role requires 3+ years of related experience, a relevant bachelor's degree, and proficiency in InDesign and Adobe Creative Suite. On-site role with strong collaboration across departments and clients.

Qualifications

• 3+ years of proposal, marketing, or business development experience.
• Bachelor's degree in Marketing, Business, Communications, English, or related field.
• Proficiency in Adobe InDesign.
• Familiarity with Adobe Creative Suite including Photoshop and Acrobat.
• Experience in the AEC industry preferred.
• Strong communication and collaboration with internal and external stakeholders.
• Ability to deliver high-quality work under tight deadlines.

Responsibilities

• Lead creation and production of branded proposals, qualifications packages, and pursuit deliverables.
• Develop visually engaging presentations and interview materials to support winning strategies.
• Write, edit, and tailor proposal content to client needs and opportunities.
• Update project descriptions, resumes, and staff bios for proposal readiness.
• Provide research and support for business development initiatives and pursuits.
• Participate in client development, marketing, and pursuit strategy meetings.
• Manage multiple proposals and ensure quality and deadlines.

Skills

Proposal management

Team collaboration

Deadline-driven

Education

Bachelor's degree in Marketing/Business/Communications

Tools

Adobe InDesign

Photoshop

Acrobat

Job description

Why This Role Matters:

As a Proposal Coordinator at CPL, you will play a critical role in our business development efforts. You'll lead the creation of high-impact proposals, qualifications packages, and interview presentations that showcase our expertise.

As a Proposal Coordinator at CPL, you will play a critical role in our business development efforts. You'll lead the creation of high-impact proposals, qualifications packages, and interview presentations that showcase our expertise. Working alongside Pursuit & Proposal Managers, Principals, and technical teams, you'll help shape pursuit strategies, develop compelling content, and produce polished, branded deliverables that support the firm's growth. If you're creative, detail-oriented, and energized by the challenge of pursuing new opportunities, we'd love to hear from you.

What You Will Do:

• Lead the creation and production of branded proposals, qualifications packages, and pursuit deliverables across multiple practice areas.
• Develop visually engaging presentations and interview materials that support winning pursuit strategies.
• Write, edit, and tailor proposal and interview content to align with client needs and project opportunities.
• Maintain and update project descriptions, resumes, and staff biographies to support proposal readiness.
• Conduct research and provide support for business development initiatives and strategic pursuits.
• Participate in client development, marketing, and pursuit strategy meetings.
• Manage multiple proposals and pursuits of varying size and complexity while ensuring quality and deadline compliance.
• Identify process improvements and contribute ideas that elevate pursuit outcomes and team effectiveness.

What You Bring:

• Minimum 3+ years of relevant proposal, marketing, or business development experience.
• Bachelor's degree in Marketing, Business, Communications, English, or a related field, or an equivalent combination of education and experience.
• Proficiency in Adobe InDesign.
• Familiarity with Adobe Creative Suite, including Photoshop and Acrobat.
• Previous experience within the Architecture, Engineering, and Construction (AEC) industry preferred.
• Strong communication skills with the ability to collaborate effectively with both internal and external stakeholders.
• Proven ability to deliver high-quality work under tight deadlines and in time-sensitive situations.

What We Offer:

Benefits for Regular Full-Time & Part-Time Employees Working 30+ Hours/Week

• Healthcare for you and your family: Medical, Dental & Vision insurance
• Single HDHP Medical plan with 100% paid premium
• Health Savings Account (HSA) with employer match
• Medical and Dependent Care Flexible Spending Accounts
• FREE Life Insurance and AD&D Insurance
• Voluntary Life Insurance for you and your family
• FREE Short-Term and Long-Term Disability Insurance
• PTO + Sick Time + 8 Holidays per year
• Retirement Savings Plan with contribution from CPL to grow your retirement funds
• Internal Mobility & Career Advancement
• Licensure Assistance

Additional benefits available to FT Employees Working 40+ Hours/Week

• Tuition Assistance: You may be eligible for continuing education assistance
• Student Loan Assistance Program: CPL will contribute up to $100/month for 5 years ($6,000 total) toward student loan debt

What Does It Look Like Working Here?

• Collaboration– working with others towards the best solution, placing great emphasis on the collective wisdom of our internal teams.
• Family–celebrating others’ successes, genuinely caring about the happiness and well-being of our team members and recognizing their own families as extensions of the CPL family.
• Fun– not taking oneself too seriously, fully understanding that fun at work is conducive to productivity.
• Inspiration– contributing to an uplifting workplace that facilitates growth and success by maintaining a positive, upbeatattitude.
• Integrity– doing what is ethically right and providing reliable follow-through oncommitments.
• Ingenuity– seeking new opportunities and consistently identifying unexpected and practical ways to solveproblems.

The rate for this position generally ranges between $60,000 to $80,000 annually. This range is a good faith estimate provided pursuant to the New York Pay Transparency Law. It is based on what a successful New York applicant might be paid and assumes that the successful candidate will be in New York or perform the position from New York. Similar positions located outside of New York will not necessarily receive the same compensation. Actual pay rates may vary from the range, as permitted by New York Equal Pay Transparency Law. Compensation offers will be based on various factors, including operational needs, individual education, qualifications and experience, work location and comparison to employees already in the role, as well as other considerations permitted by law. A potential new employee's pay history will not be used in compensation decisions.

CPL is an Equal Opportunity Employer, and as such affirms the right of every person to participate in all aspects of employment without regard to gender, race, color, religion, national origin, ancestry, age, marital status, sexual orientation, pregnancy, disability, citizenship, military or veteran status, gender expression and/or identity, or any other status or characteristic protected by federal, state, or local law.