Proposal Coordinator

CPL; Buffalo (NY); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Healthcare for you and your family

HDHP with 100% premium covered

HSA with employer match

Flexible Spending Accounts

Life Insurance

AD&D Insurance

Disability Insurance

PTO + Sick Time + 8 Holidays

Retirement Savings Plan

Internal Mobility & Career Advancement

Licensure Assistance

Tuition Assistance

Student Loan Assistance

Job summary

CPL in Buffalo, NY, is seeking a Proposal Coordinator to lead branded proposals, qualifications packages, and pursuit deliverables. You will craft compelling content, tailor materials to client needs, and collaborate with Pursuit & Proposal Managers and technical teams to drive growth.

We value creativity, precision, and the ability to meet tight deadlines. The role offers a comprehensive benefits package and a starting salary range aligned with New York market norms.

Qualifications

• Minimum 3+ years of proposal, marketing, or business development experience.
• Bachelor’s degree in Marketing, Business, Communications, English, or related field.
• Proficiency in Adobe InDesign.
• Familiarity with Adobe Creative Suite (Photoshop, Acrobat).
• AEC industry experience preferred; strong written/verbal communication.

Responsibilities

• Lead the creation and production of branded proposals, qualifications packages, and pursuit deliverables across multiple practice areas.
• Develop visually engaging presentations and interview materials that support winning pursuit strategies.
• Write, edit, and tailor proposal and interview content to align with client needs and project opportunities.
• Maintain and update project descriptions, resumes, and staff biographies to support proposal readiness.
• Conduct research and provide support for business development initiatives and strategic pursuits.
• Participate in client development, marketing, and pursuit strategy meetings.
• Manage multiple proposals and pursuits of varying size and complexity while ensuring quality and deadline compliance.
• Identify process improvements and contribute ideas that elevate pursuit outcomes and team effectiveness

Skills

Proposal/BD experience

Communication

Deadline driven

Collaboration

Attention to detail

Education

Bachelor’s degree in Marketing, Business, Communications, English, or related field

Tools

Adobe InDesign

Adobe Photoshop

Adobe Acrobat

Adobe Creative Suite

Job description

Why This Role Matters:

As a Proposal Coordinator at CPL, you will play a critical role in our business development efforts. You'll lead the creation of high-impact proposals, qualifications packages, and interview presentations that showcase our expertise.

Why This Role Matters:

As a Proposal Coordinator at CPL, you will play a critical role in our business development efforts. You'll lead the creation of high-impact proposals, qualifications packages, and interview presentations that showcase our expertise.

Working alongside Pursuit & Proposal Managers, Principals, and technical teams, you'll help shape pursuit strategies, develop compelling content, and produce polished, branded deliverables that support the firm’s growth. If you’re creative, detail-oriented, and energized by the challenge of pursuing new opportunities, we’d love to hear from you.

What You Will Do:

• Lead the creation and production of branded proposals, qualifications packages, and pursuit deliverables across multiple practice areas.
• Develop visually engaging presentations and interview materials that support winning pursuit strategies.
• Write, edit, and tailor proposal and interview content to align with client needs and project opportunities.
• Maintain and update project descriptions, resumes, and staff biographies to support proposal readiness.
• Conduct research and provide support for business development initiatives and strategic pursuits.
• Participate in client development, marketing, and pursuit strategy meetings.
• Manage multiple proposals and pursuits of varying size and complexity while ensuring quality and deadline compliance.
• Identify process improvements and contribute ideas that elevate pursuit outcomes and team effectiveness

What You Bring:

• Minimum 3+ years of relevant proposal, marketing, or business development experience.
• Bachelor’s degree in Marketing, Business, Communications, English, or a related field, or an equivalent combination of education and experience.
• Proficiency in Adobe InDesign.
• Familiarity with Adobe Creative Suite, including Photoshop and Acrobat.
• Previous experience within the Architecture, Engineering, and Construction (AEC) industry preferred.
• Strong communication skills with the ability to collaborate effectively with both internal and external stakeholders.
• Proven ability to deliver high-quality work under tight deadlines and in time-sensitive situations.

What We Offer:

Benefits for Regular Full-Time & Part-Time Employees Working 30+ Hours/Week

• Healthcare for you and your family: Medical, Dental & Vision insurance
  • Single HDHP Medical plan with 100% paid premium
• Health Savings Account (HSA) with employer match
• Medical and Dependent Care Flexible Spending Accounts
• FREE Life Insurance and AD&D Insurance
• Voluntary Life Insurance for you and your family
• FREE Short-Term and Long-Term Disability Insurance
• PTO + Sick Time + 8 Holidays per year
• Retirement Savings Plan with contribution from CPL to grow your retirement funds
• Internal Mobility & Career Advancement
• Licensure Assistance

Additional benefits available to FT Employees Working 40+ Hours/Week

• Tuition Assistance: You may be eligible for continuing education assistance
• Student Loan Assistance Program: CPL will contribute up to $100/month for 5 years ($6,000 total) toward student loan debt

What Does It Look Like Working Here?

We believe that building a strong community is about establishing a prevailing sense of fellowship among our team members, friends, and neighbors.

• Collaboration- working with others towards the best solution, placing great emphasis on the collective wisdom of our internal teams.
• Family- celebrating others’ successes, genuinely caring about the happiness and well-being of our team members and recognizing their own families as extensions of the CPL family.
• Fun- not taking oneself too seriously, fully understanding that fun at work is conducive to productivity.
• Inspiration- contributing to an uplifting workplace that facilitates growth and success by maintaining a positive, upbeat attitude.
• Integrity- doing what is ethically right and providing reliable follow-through on commitments.
• Ingenuity- seeking new opportunities and consistently identifying unexpected and practical ways to solve problems.

The rate for this position generally ranges between $60,000 to $80,000 annually. This range is a good faith estimate provided pursuant to the New York Pay Transparency Law. It is based on what a successful New York applicant might be paid and assumes that the successful candidate will be in New York or perform the position from New York. Similar positions located outside of New York will not necessarily receive the same compensation. Actual pay rates may vary from the range, as permitted by New York Equal Pay Transparency Law. Compensation offers will be based on various factors, including operational needs, individual education, qualifications and experience, work location and comparison to employees already in the role, as well as other considerations permitted by law. A potential new employee’s pay history will not be used in compensation decisions.

CPL is an Equal Opportunity Employer, and as such affirms the right of every person to participate in all aspects of employment without regard to gender, race, color, religion, national origin, ancestry, age, marital status, sexual orientation, pregnancy, disability, citizenship, military or veteran status, gender expression and/or identity, or any other status or characteristic protected by federal, state, or local law.

CPL does not accept unsolicited resumes from recruiting professionals or agencies, nor do we accept resumes from any source that does not reference a specific, open position. CPL will not be responsible for any fees arising from the use of resumes submitted by recruiting professionals or agencies that do not have a current placement fee agreement with CPL. All initial communication with recruiting professionals or agencies must go through our Talent Acquisition Team.