Proposal Coordinator

Wexford Health Sources, Inc.; Pittsburgh (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Dental & Vision insurance

401(k) retirement plans

Short-term disability

Healthcare spending account

Dependent care spending account

Holiday pay

Job summary

Wexford Health Sources, Inc. is seeking a Proposal Coordinator to ensure the efficiency, quality, consistency, and timeliness of all proposals and marketing materials.

Local to Pittsburgh is preferred, with responsibilities spanning coordination, analysis, and reporting across multiple teams. The role emphasizes collaboration with the Business Development team to grasp client needs, coordinate end-to-end proposal development, and produce compelling responses under deadlines.

Qualifications

• Bachelor's degree in business administration, communications, English, or related field.
• Experience reviewing RFPs and writing proposals.
• Ability to meet deadlines under pressure and work in a cohesive team.

Responsibilities

• Coordinate and report on the development of winning responses to solicitations and other business opportunities; gather, analyze, and report market intelligence.
• Review and summarize large, complex solicitation documents, contracts, and reports.
• Acquire and maintain knowledge of opportunities to support the Proposal Development & Market Analysis Specialists and senior management.
• Collaborate with the Business Development team to understand prospective customer needs.
• Manage the proposal development process and timelines.
• Support the proposal process end-to-end with internal and external stakeholders.
• Gather and analyze market data to aid strategic decisions and product development.
• Create and edit written materials (white papers, press releases, etc.).

Skills

Communication

Multitasking

Organization

Time management

Research

Interviewing

Writing

Grammar

Interpersonal skills

Education

Bachelor's degree in business administration, communications or English

Job description

POSITION: Proposal Coordinator
SCHEDULE: Full Time
FACILITY: Green Tree office – Wexford Health Sources, Inc.
LOCATION: Pittsburgh, PA
*must be local to Pittsburgh

BENEFITS

• Annual review with performance increase
• Generous paid-time off program that combines vacation and sick leave
• Paid holidays
• Comprehensive health insurance through Blue Cross Blue Shield
• Dental and Vision insurance
• 401(k) retirement saving plans
• Company-paid short-term disability
• Healthcare and dependent care spending account

POSITION SUMMARY

The proposal coordinator will ensure the efficiency, quality, consistency, and timeliness of all Wexford Health proposals and related marketing materials (both paper and electronic).

DUTIES/RESPONSIBILITIES

• Responsible for coordinating and reporting on the development of winning responses to solicitations and other business opportunities; and the gathering, analysis, and reporting of market and competitive intelligence.
• Review, analyze, and summarize the contents of large, complex solicitation documents, contracts, and reports.
• Acquire and maintain a working knowledge of all business opportunities and proposals being worked on, in order to better support the Proposal Development & Market Analysis Specialists, as well as to provide updates and respond to inquiries from senior management.
• Collaborate closely with the Wexford Health Business Development team to achieve an acute understanding of the prospective customer's needs.
• Effectively manage relationships with internal and external subject matter experts, to enable full understanding and accurate articulation of their proposed solutions.
• Define, schedule, and manage the proposal development process.
• Support the proposal process end-to-end, ensuring all internal and external expectations, actions, and timelines are understood and met.
• Gather, analyze, and report information on targeted markets, competitors, and products to help Wexford Health make better strategic decisions; improve performance; develop new products; and counter potential threats to its business.
• Use the acquired information to support the development of innovative solutions for complex problems and to provide actionable recommendations.
• Create and edit various other written documents, including but not limited to white papers, feature media articles, press releases, award nominations, etc.

JOB REQUIREMENTS

TRAVEL: Potential of 1-2 trips per year for trade shows

EDUCATION: Bachelors Degree in business administration, communications, English, or a related field.

PREFERRED EXPERIENCE

• Experience reviewing RFPs and writing proposals
• Must have solid communication, multitasking, organizational, time management, research/ interviewing, writing, grammar, and interpersonal skills.
• Experience in health care, managed care, and/or government contracting is preferred.
• Ability to meet deadlines while working under pressure as part of a cohesive team.

EOE/M/F/D/V