Proposal Coordinator

Cerris Builders; Pflugerville (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Cerris Builders in Pflugerville, Texas, seeks a Proposal Coordinator to support the company's growing project bids. You will help ensure accuracy and visual quality of responses to RFPs, RFQs, LOIs, and pre-qualifications.

You will coordinate with Marketing, Estimating, Safety, Operations, and Accounting to assemble materials, schedules, and marketing collateral, and you will manage CRM records and keep the intranet up to date. Strong MS Office and Adobe skills are required.

Qualifications

• Bachelor's degree required or equivalent experience.
• 1+ years of related work experience preferred.
• Proficiency in MS Office (Word, PowerPoint, Excel) required.

Responsibilities

• Identify personnel involved, communicate responsibilities, and gather appropriate information for each proposal or presentation.
• Coordinate information from Marketing/Business Development, Estimating, Safety, Operations, Accounting, and external vendors.
• Prepare proposal development schedules and ensure deadlines are met.
• Coordinate production and distribution of proposal documents to stakeholders for approval.
• Deliver a high-quality product tailored to each request.
• Organize documents and track past proposal materials for future use.
• Prepare advertisements, brochures and marketing collateral as needed.
• Maintain marketing collateral to keep information current with ongoing project data.
• Update Company Intranet and website as required.
• Maintain and develop CRM information for projects, personnel resumes, and reports.
• Proficiency with proposal/presentation tools (Word, PowerPoint, Excel, Photoshop, InDesign, Illustrator) or equivalents.

Skills

Attention to detail

Organizational skills

Communication skills

Proactive & resourceful

Education

Bachelor's degree

Tools

MS Word

PowerPoint

Excel

Adobe Creative Suite

Job description

Work hard. Have fun! At Cerris Builders, we believe in delivering quality craftsmanship while having fun along the way. Our group of construction companies prides itself on our almost 100-year history, our employee ownership structure, and our competitive pay and benefits. From the moment you start working with us, we've got your growth in mind. We believe Cerris isn't just a great place to start your career - it's a great place to watch it advance for years to come. Come build the extraordinary with us.

Nature of Work

Supports and facilitates all components of the proposal process to ensure both accuracy and visual quality in response to commercial and private requests by researching and preparing materials specific to the respective Requests for Proposal (RFP), Requests for Qualifications (RFQ), Letters of Interest (LOI), pre-qualifications and in-person presentations.

Essential Duties & Responsibilities

• Identify personnel involved, communicate responsibilities, and gather appropriate information specific to each proposal and/or presentation.
• Interface with and coordinate information from multiple departments, such as Marketing/Business Development, Estimating, Safety, Operations, Accounting, and in some cases, outside organizations or vendors.
• Prepare proposal development schedules and ensure that deadlines are met.
• Coordinate production and the distribution of all proposal documents to appropriate internal and external stakeholders for approval.
• Deliver a quality product uniquely designed to meet the requirements of each request.
• Organize documents and track past proposal materials for future use; format for multiple offices to access and utilize.
• Prepare advertisements, brochures (both electronic and print) and general marketing collateral as necessary to support the efforts of the company.
• Maintain marketing collateral to keep information relevant and current with ongoing project information.
• Update Company Intranet and website as required.
• Maintain, update, and develop Client Relationship Management (CRM) information to include project experience, personnel resumes, and reports.
• Requires proficiency in the use of proposal/presentation technologies to include Microsoft Word, PowerPoint, Excel, Adobe Creative Suite (Photoshop, InDesign & Illustrator) or similar.
• Promote the company safety culture and safety awareness throughout the company, projects, or office.
• Utilizes relevant company technology to support all assigned responsibilities.
• Exercise initiative or as directed, perform additional duties to meet the needs of the organization.

Qualifications

• Ability to perform work accurately and completely, and in a timely manner.
• Ability to deliver quality through attention to detail.
• Organizational skills.
• Listening skills.
• Ability to adapt to change.
• Ability to be proactive and resourceful.
• Ability to follow-up on inquiries in a timely manner.
• Ability to prioritize multiple projects.
• Proficiency in MS Office.

Education

A minimum of a bachelor's degree from a four-year college or university, or equivalent experience.

Experience

1+ years or more of related work experience preferred.

Physical Demands and Working Environment

• Must be able to lift up to 10 pounds.
• May require periods of overnight travel.
• Normal office environment.
• Frequent activity: sitting, viewing, and typing on computer screen.
• Occasional activity: standing, walking, bending, reaching above shoulder.

Equal Opportunity Employer

Cerris and our group of companies are an Equal Opportunity Employer EEO/AA/M/F/D/V/VEVRAA #LI-MC1 Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.