Proposal Coordinator

Toole Design; Los Angeles (CA); Hybrid; USD 72,000 - 82,000; Full time

Job summary

Toole Design is seeking a Proposal Coordinator with experience to manage proposals in a collaborative environment. This full-time role offers a competitive salary and benefits, emphasizing creativity and teamwork in shaping healthier communities through transportation projects.

Benefits

Medical, dental, and vision insurance

Flexible spending accounts

At least 24 days PTO

Transportation incentives

Qualifications

• Over two years of hands-on experience in proposal preparation/coordination.
• Advanced proficiency in InDesign and Microsoft Office.
• Excellent attention to detail and ability to multitask.

Responsibilities

• Independently manage the full proposal lifecycle.
• Coordinate proposal assignments with technical staff and partners.
• Produce appealing layouts and ensure compliance with standards.

Skills

Attention to detail

Organizational skills

Graphic design

Collaboration

Education

Bachelor’s degree in marketing, communications, graphic design, English, journalism

Tools

InDesign

Microsoft Office

Illustrator

Photoshop

Job description

Description

Toole Design Group in Los Angeles, CA is looking to hire an experienced and talented full-time Proposal Coordinator.

Do you thrive in a fast-paced environment where deadlines are essential? Do you enjoy collaborating with people from across numerous offices to produce beautiful and content-rich proposals? Do you want to contribute to a dynamic team to support a growing company that is focused on making communities healthier? If so, please consider joining our marketing team.

This Proposal Coordinator position earns a competitive salary and great benefits, including medical, dental, vision, life insurance, disability, a health savings account (HSA), a flexible spending account (FSA), and all staff start with at least 24 days PTO. We practice what we preach and ensure that our employees also have access to transportation by providing them with financial incentives to bike, walk, or use transit for a better quality of life.

About Toole Design

Toole Design is the leading engineering, planning, and landscape architecture firm specializing in multimodal transportation in North America. Since our start in 2003 as a single office in Maryland, we have expanded throughout the United States. Our talented team of planners, landscape architects, urban designers, and engineers are committed to delivering quality work that meets the needs of all people, regardless of age, ability, race or gender. As an Engineering News-Record top 500 design firm, we have also been named a "best firm to work for" and have one of the lowest staff turnover rates in the industry.

A Day in the Life of a Proposal Coordinator

You independently manage the full proposal lifecycle and coordinate proposal assignments with technical staff and teaming partners. You use your graphic design skills and creativity to produce appealing layouts in InDesign and ensure that proposals are compliant and meet Toole Design’s standards. You perform copy editing and proofreading to ensure products are error-free. You develop interview presentations and marketing collateral.

Work Schedule for a Proposal Coordinator

This full-time position typically works a hybrid schedule, with at least two to three days a week in the office. We also provide employees with the opportunity and necessary equipment to work from home 2 days per week. Our team is a dynamic mix of planners and engineers who strive to support each other and our communities. This is an opportunity to perform work you love alongside a fun group of people in the heart of the most dynamic transportation region in the nation. Southern California is poised to change significantly over the next decade, with transportation improvements at the forefront of its evolution. Whether it’s preparing safety studies and design guidance, assisting local agencies preparing for the 2028 Olympics, or working on mobility-as-a-service technology, Toole Design is poised to help shape this future. You’ll be joining a rapidly growing team in an exciting market and location. Our staff enjoy bicycling or riding the bus to work and will happily join you on a post-work summit in Elysian Park to take in the Greater Los Angeles environs. You will experience a company culture that is rooted in family, fun, and creative thinking. Strong values, flexibility, and exceptional quality work are just a few of the characteristics we hold in high regard!

We are targeting a salary range of $72,000.00 to $82,000.00 for this position.

Ready to Join our Los Angeles Team?

We understand your time is valuable, so we have a quick and easy application process. If you feel that you would be right for the Proposal Coordinator position, please fill out our application by clicking on the link on this page. Please also upload your work sample(s) along with your resume. Contact [e-mail] if you experience any issues- we’re happy to help.

At Toole Design, we have a collaborative culture where people of all backgrounds come together to share ideas and build better, more inclusive communities. We encourage everyone, including those from underrepresented communities - women, people of color, LGBTQIA+, immigrants, first-generation college students/graduates, those with disabilities and people at all the intersections in between - to apply. Even if you don't think your current skill set checks every box below, but this role seems to align with your strengths, we want to hear from you.

We're proud that about half of our managers are women and are committed to achieving diversity in our leadership to better represent the communities where we work, as well. Toole Design is a woman-owned business and an equal opportunity employer (EO/AA/VEV/Disabled employer).

Individuals may request accommodations or assistance with the application process by contacting 301-927-1900 and asking for Human Resources or emailing [e-mail].

For more information about Toole Design, visit our website, follow us on LinkedIn , or like us on Facebook.

Requirements

Qualifications of a Proposal Coordinator:

• A bachelor’s degree in marketing, communications, graphic design, English, journalism, or similar relevant experience in lieu of a degree
• Over two years of hands-on experience in proposal preparation/coordination, layout design, writing and copy editing, and working with a team
• Advanced proficiency in InDesign and Microsoft Office (Word, Excel, and PowerPoint)
• Basic experience with Illustrator and Photoshop
• Excellent attention to detail and ability to multitask
• Exceptional organizational skills
• A collaborative approach to generating strategies and developing creative solutions

You’ll be great here if:

• Coordinating a team of people to produce a winning proposal satisfies your competitive spirit
• You thrive on tight deadlines and can juggle multiple projects at once, while delivering high-quality work on time
• You enjoy collaborating and communicating with internal staff and external teaming partners
• Formatting multipage documents and designing compelling supportive graphics is second nature to you
• You excel at managing multiple proposals simultaneously
• You are calm, cool, and collected under pressure