Proposal Coordinator

DZYNE Technologies LLC.; Irvine (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

DZYNE Technologies, LLC in Irvine, CA is seeking a full-time Proposal Coordinator to support federal proposal development and operations. The role requires coordinating with program teams, SMEs, and non-local Proposal and Capture Managers to ensure compliant, timely submissions.

The ideal candidate will be highly organized, detail-oriented, and proficient with Word, PowerPoint, Excel, SharePoint, and OneNote to format, edit, and manage proposal content.

Qualifications

• Experience coordinating federal proposals and multi-disciplinary teams.
• Proven ability to manage proposal calendars, schedules and deadlines.
• Strong editing and formatting skills in MS Office and SharePoint.

Responsibilities

• On-site in Irvine, CA, coordinate with program team and SMEs.
• Serve as primary liaison between Capture/Proposal and Business Development teams.
• Assist with kickoff meetings, note-taking, agendas and action items.

Skills

Proposal coordination

Deadline management

Cross-functional coordination

Communication

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

PowerPoint

Excel

SharePoint

OneNote

Job description

Autonomous Defense for the World’s Most Critical Missions

THE FUTURE OF AUTONOMOUS DEFENSE STARTS HERE

DZYNE is comprised of the top minds in the field, proven in their ability to not only conceive of groundbreaking designs, but also to deliver functioning systems with precision, agility and innovation at every turn. Our expertise lies in aerodynamics, structural design, systems engineering, flight test, artificial intelligence, and software development. We are the future of autonomous defense ecosystems.

From engineering and programming to operations, DZYNE Technologies is seeking talented individuals ready to take on meaningful challenges and help develop industry-defining technology. We offer competitive compensation, comprehensive benefits, and a culture built on innovation, teamwork, integrity, and customer service.

DZYNE is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. DZYNE complies with applicable state and local laws governing nondiscrimination in employment in every location in which our company has facilities. This policy applies to all terms.

Location: Irvine, CA

Job Id:1387

# of Openings:1

About Our Transition to Ondas Sentinel

Ondas Sentinel was recently acquired by Ondas Inc. (NASDAQ: ONDS) and, together with World View, has joined forces to create Ondas Sentinel. Ondas Sentinel is a next‑generation U.S. defense platform integrating long‑endurance ISR, autonomous systems, counter‑UAS technologies, and mission intelligence.

While Ondas Sentinel is now part of Ondas Sentinel, we are still legally operating as Ondas Sentinel as we complete the formal integration of our systems and processes. As a result, you may see roles cross‑posted across Ondas Sentinel and World View, during this transition. All positions represent opportunities within the same combined organization.

What does this mean for candidates?

• You’re joining a team that is accelerating the future of autonomous defense.
• You’ll be part of a company backed by significant investment, strong growth, and mission‑proven technology.
• You’ll work alongside world‑class engineers and innovators who have already delivered thousands of operational flight hours, high‑impact ISR capabilities, leading counter‑UAS systems, and breakthrough autonomous effects.
• You’ll help shape a unified platform that enables operators to see more, decide faster, and act with confidence across the modern battlespace.

Together, Ondas Sentinel is building something bigger than any one company, a scalable, integrated defense organization designed to meet emerging mission needs with speed, precision, and purpose.

If you’re energized by ambitious missions, rapid innovation, and a chance to help define the future of autonomous defense, we’d love to have you on the team.

Location: Irvine, CA

Work Arrangement: On‑Site

Position Summary:

Ondas Sentinel has an immediate need for a full‑time Proposal Coordinator capable of supporting federal proposal development and operations across multiple concurrent efforts. Desired work location is onsite and based out of Irvine, CA. This position requires demonstrated federal proposal coordination experience and a solid grasp of compliant solicitation and tender response development. The successful candidate must be highly organized, capable of managing multiple assignees and deadlines simultaneously, and comfortable interfacing with a wide range of internal disciplines, capture and business development as well as the full proposal development lifecycle more broadly. This role would help ensure all proposal activities are consistently organized, coordinated, accurate, and successfully delivered on schedule in support of federal government, defense, and commercial business development opportunities.

A successful candidate must be highly organized, detail‑oriented, professional, resourceful, and capable of coordinating multiple assignees and deadlines simultaneously while demonstrating sound judgement in a deadline‑driven environment. They should also be comfortable working closely with both Proposal and Capture Managers and interfacing with a wide range of internal discilines, business development staff, subject matter experts (SMEs), and teaming partners. A strong command of Microsoft Office applications—particularly Word, PowerPoint, Excel, SharePoint, and OneNote—is essential along with the ability to support document formatting and technical editing/writing across proposal volumes.

This is an ideal opportunity for someone who takes pride in producing high‑quality work, enjoys bringing order and consistency to complex activities, and wants to contribute to the development of a disciplined and growing proposal organization.

Required Duties and Responsibilities:

• Perform the role on‑site in Irvine, CA, working in person with the program team and lead SMEs while actively coordinating with non‑local Proposal and Capture Managers
• Serve as the primary coordination point between the Capture/Proposal and Business Development teams to support the successful development and delivery of compliant proposals
• Assist the Proposal Manager team with proposal kickoff presentation, meeting coordination, and note‑taking, agendas, schedules, action items, and follow‑up activities
• Maintain proposal calendars, milestone schedules, deliverable trackers, status reports, and other administrative proposal documentation
• Communicate and track assignments, deadlines, outstanding inputs, review comments, and action items; proactively follow‑up with contributors to maintain progress
• Organize and maintain proposal working files, reference materials, templates, supporting documentation, and content libraries in SharePoint ensuring materials are current, appropriately labeled, and accessible to authorized users; handle proprietary, sensitive and controlled information in accordance with Ondas Sentinel policies, contractual requirements, and applicable security protocols
• Help maintain visibility into proposal workload as well as upcoming or shifting deadlines, resource requirements, production priorities, and operational needs
• Support development, formatting, editing, and production of high‑quality proposal documents, volumes, and supplemental or supporting materials; reinforce quality control by checking document consistency, completeness, version accuracy, and adherence to Ondas Sentinel proposal standards
• Assist with the preparation and maintenance of proposal compliance matrices, requirement trackers, production punch lists, and submission checklists
• Help track solicitation requirements, deliverable instructions, formatting constrains, and proposal‑specific obligations; proactively identify missing or conflicting inputs and compliance concerns for review by the Proposal Manager; pinpoint opportunities for broader proposal team organization or workflow improvement