Proposal Coordinator

DZYNE Technologies LLC.; Portland (OR); Sur place; USD 90 000 - 120 000; Plein temps

Avantages offerts par ce poste

Healthcare benefits

401(k) with employer match

Paid time off

Résumé du poste

Ondas Sentinel Technologies in Portland, OR is seeking a full‑time Proposal Coordinator to support federal proposal development and operations. You will work onsite with the program team, SMEs, and BD stakeholders, coordinating schedules, inputs, and deliverables across multiple concurrent efforts.

You will manage proposal calendars, ensure compliance, and assist with formatting, editing, and production of proposal documents.

Qualifications

• 2–5 years of federal proposal coordination or related support experience.
• Strong written communication, proofreading and quality-check skills.
• Ability to manage multiple assignees and deadlines in a fast-paced environment.
• Experience with compliant solicitation and tender response development.

Responsabilités

• On-site coordination with program team and SMEs to support proposals.
• Serve as liaison between Capture/Proposal and Business Development teams.
• Assist kickoff, meetings, note-taking, agendas, and action items.
• Maintain proposal calendars, milestone schedules, and trackers.
• Track assignments, deadlines, and inputs; follow up to maintain progress
• Organize proposal files and ensure secure handling of sensitive information
• Manage proposal workload visibility, priorities, and resources
• Support formatting, editing, and production of proposal documents
• Prepare and maintain compliance matrices and submission checklists
• Ensure timely final submission and document validation
• Assist with graphics, timelines, and production constraints as needed
• Collaborate with teams and partners to resolve compliance concerns

Connaissances

Federal proposal coordination

Project coordination

Document production

Business development support

Administrative operations

Microsoft Office

Formation

Bachelor’s degree or equivalent in Business Administration, Communications, English, Marketing, Project Management, or related field

Outils

Word

PowerPoint

Excel

SharePoint

OneNote

Description du poste

Autonomous Defense for the World’s Most Critical Missions

THE FUTURE OF AUTONOMOUS DEFENSE STARTS HERE

DZYNE is comprised of the top minds in the field, proven in their ability to not only conceive of groundbreaking designs, but also to deliver functioning systems with precision, agility and innovation at every turn. Our expertise lies in aerodynamics, structural design, systems engineering, flight test, artificial intelligence, and software development. We are the future of autonomous defense ecosystems.

From engineering and programming to operations, DZYNE Technologies is seeking talented individuals ready to take on meaningful challenges and help develop industry-defining technology. We offer competitive compensation, comprehensive benefits, and a culture built on innovation, teamwork, integrity, and customer service.

DZYNE is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. DZYNE complies with applicable state and local laws governing nondiscrimination in employment in every location in which our company has facilities. This policy applies to all terms.

Location: Portland, OR

Job Id:1381

# of Openings:1

About Our Transition to Ondas Sentinel

Ondas Sentinel was recently acquired by Ondas Inc. (NASDAQ: ONDS) and, together with World View, has joined forces to create Ondas Sentinel. Ondas Sentinel is a next‑generation U.S. defense platform integrating long‑endurance ISR, autonomous systems, counter‑UAS technologies, and mission intelligence.

While Ondas Sentinel is now part of Ondas Sentinel, we are still legally operating as Ondas Sentinel as we complete the formal integration of our systems and processes. As a result, you may see roles cross‑posted across Ondas Sentinel and World View, during this transition. All positions represent opportunities within the same combined organization.

What does this mean for candidates?

• You’re joining a team that is accelerating the future of autonomous defense.
• You’ll be part of a company backed by significant investment, strong growth, and mission‑proven technology.
• You’ll work alongside world‑class engineers and innovators who have already delivered thousands of operational flight hours, high‑impact ISR capabilities, leading counter‑UAS systems, and breakthrough autonomous effects.
• You’ll help shape a unified platform that enables operators to see more, decide faster, and act with confidence across the modern battlespace.

Together, Ondas Sentinel is building something bigger than any one company, a scalable, integrated defense organization designed to meet emerging mission needs with speed, precision, and purpose.

If you’re energized by ambitious missions, rapid innovation, and a chance to help define the future of autonomous defense, we’d love to have you on the team.

Location:Portland, OR

Work Arrangement: On‑Site

Position Summary:

Ondas Sentinel has an immediate need for a full‑time Proposal Coordinator capable of supporting federal proposal development and operations across multiple concurrent efforts. Desired work location is onsite and based out of Portland, OR. This position requires demonstrated federal proposal coordination experience and a solid grasp of compliant solicitation and tender response development. The successful candidate must be highly organized, capable of managing multiple assignees and deadlines simultaneously, and comfortable interfacing with a wide range of internal disciplines, capture and business development as well as the full proposal development lifecycle more broadly. This role would help ensure all proposal activities are consistently organized, coordinated, accurate, and successfully delivered on schedule in support of federal government, defense, and commercial business development opportunities.

A successful candidate must be highly organized, detail‑oriented, professional, resourceful, and capable of coordinating multiple assignees and deadlines simultaneously while demonstrating sound judgement in a deadline‑driven environment. They should also be comfortable working closely with both Proposal and Capture Managers and interfacing with a wide range of internal disciplines, business development staff, subject matter experts (SMEs), and teaming partners. A strong command of Microsoft Office applications—particularly Word, PowerPoint, Excel, SharePoint, and OneNote—is essential along with the ability to support document formatting and technical editing/writing across proposal volumes.

This is an ideal opportunity for someone who takes pride in producing high‑quality work, enjoys bringing order and consistency to complex activities, and wants to contribute to the development of a disciplined and growing proposal organization.

Required Duties and Responsibilities:

• Perform the role on‑site in Irvine, CA, working in person with the program team and lead SMEs while actively coordinating with non‑local Proposal and Capture Managers
• Serve as the primary coordination point between the Capture/Proposal and Business Development teams to support the successful development and delivery of compliant proposals
• Assist the Proposal Manager team with proposal kickoff presentation, meeting coordination, and note‑taking, agendas, schedules, action items, and follow‑up activities
• Maintain proposal calendars, milestone schedules, deliverable trackers, status reports, and other administrative proposal documentation
• Communicate and track assignments, deadlines, outstanding inputs, review comments, and action items; proactively follow‑up with contributors to maintain progress
• Organize and maintain proposal working files, reference materials, templates, supporting documentation, and content libraries in SharePoint ensuring materials are current, appropriately labeled, and accessible to authorized users; handle proprietary, sensitive and controlled information in accordance with Ondas Sentinel policies, contractual requirements, and applicable security protocols
• Help maintain visibility into proposal workload as well as upcoming or shifting deadlines, resource requirements, production priorities, and operational needs
• Support development, formatting, editing, and production of high‑quality proposal documents, volumes, and supplemental or supporting materials; reinforce quality control by checking document consistency, completeness, version accuracy, and adherence to Ondas Sentinel proposal standards
• Assist with the preparation and maintenance of proposal compliance matrices, requirement trackers, production punch lists, and submission checklists
• Help track solicitation requirements, deliverable instructions, formatting constrains, and proposal‑specific obligations; proactively identify missing or conflicting inputs and compliance concerns for review by the Proposal Manager; pinpoint opportunities for broader proposal team organization or workflow improvement
• Support final submission preparation, including file organization, document validation, and coordination of submission materials

Required Skills/Qualifications:

• Minimum of 2-5 years industry experience directly supporting federal proposal coordination or federal acquisition efforts in proposal coordination, project coordination, document production, business development support, administrative operations, or related role
• Strong grasp of compliant solicitation and tender response development and requirements
• Highly organized, with the ability to manage multiple assignees and deadlines simultaneously
• Demonstrated proficiency with Microsoft Office Applications including:
  • Word – advanced formatting, styles, section breaks, headers and footers, tables of contents, cross references, document layouts, file comparison, and long document management
  • PowerPoint – presentation development, slide formatting, visual organization, charts, diagrams, and professionally branded presentation design
  • Excel – Trackers, schedules, status reports, data organization, formulas, sorting, filtering, and spreadsheet formatting
  • SharePoint – document libraries, file organization, collaboration, version control, and basic site administration
  • OneNote – taking and sharing meeting notes, information organization, action item tracking, and collaborative reference documentation
• Excellent organizational and time management skills, with the ability to manage multiple assignments and competing deadlines in a fast‑paced environment
• Attention to detail with strong written communication, proofreading, editing, and quality‑check skills
• Strong interpersonal and communication skills including the ability to interact professionally with individuals across different departments and levels of the proposal team, Ondas Sentinel, and teaming partners
• Demonstrated ability to follow established processes while recognizing when clarification or additional guidance is needed; sound judgement, discretion, and understanding of the importance of handling sensitive business and proposal information appropriately.
• Ability to work under general direction in a fast‑paced environment
• Attention to detail with strong proofreading and quality‑check skills
• Excellent oral and written communication skills

Preferred Skills/Qualifications:

• Experience working and supporting Department of Defense (DOD/DOW), aerospace, defense technology, or other regulated industry proposals
• Familiarity with a broad range of both government and commercial solicitation or acquisition types including RFPs, RFQs, RFIs, Sources Sought Notices, BAAs, CSOs, OTAs, White Papers, and other related documents
• Experience document editing and professional desktop publishing, long‑form technical documentation production, or publication layout of response documents
• Ability to generate compliant proposal graphics, process flows, organizational charts, diagrams, and other visual communication materials
• Familiarity with APMP, Shipley, PMP, or similar proposal development methodology
• Experience with Adobe Acrobat PDF editing, document comparison, and file preparation
• Proficiency with, or willingness to learn Power BI and other data visualization tools
• Familiarity with Microsoft Teams, Planner, Project, or other project and collaboration tools

Education:

• Bachelor’s degree or equivalent combination of education and experience in Business Administration, Communications, English, Marketing, Project Management, or a related field

Clearance Level Required: No Security Clearance is required.

Export Control / ITAR Requirement: This position requires access to information and technology subject to U.S. export control laws and regulations, including the International Traffic in Arms

Work Authorization Requirement:

Candidates must be legally authorized to work in the United States on a full‑time basis without the need for current or future employment visa sponsorship.

Travel Required: Approximately 10% of the role requires travel.

Working Conditions:

The diversity of work conditions may range from an environment where there is little or no physical discomfort, such as a general office environment, to warehouse and other facilities.

Work performed may be in a harsh climate and often in hazardous situations. While performing the duties of this position, one may regularly be exposed to extreme and austere desert or other environments.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• Involves movement between departments, floors, and worksites to facilitate work.

Salary: $90,000-$120,000 annually

Salary depends on relevant work experience, education, training, essential skills, and/or other factors such as specialized or high‑demand professions. In addition to the annual salary, the position will be eligible for an annual bonus. The pay range for this job level is a general guideline only and not a guarantee of salary or annual bonus.

Our benefits areOndas Sentinel’ed for your overall health and financial wellness. Ondas Sentinel offers a comprehensive healthcare benefits package. Base dental, vision, life, accident, disability, and other core benefits are fully covered by Ondas Sentinel. Ondas Sentinel provides paid time off and paid holidays. Additionally, Ondas Sentinel offers a 401 (k) plan with an employer match and immediate vesting.

Some Final Notes

Thedescriptiongives you a sense of what the positioninvolves butis notan exhaustive list.We area growing and evolving team,which means your responsibilities may shift or expand overtime as new opportunities arise. Flexibility and curiosity are part of whatmakesour work exciting!

Ondas Sentinel Technologies is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability, or protected veteran status. In addition to federal law requirements, Ondas Sentinel Technologies complies with applicable state and local laws governing nondiscrimination in employment in every location in which our company has facilities. This policy applies to all terms and conditions of employment.