Proposal Coordinator

Employment & Training Centers, Inc.; Houston (TX); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Paid holidays

Professional development and training

Certification reimbursement

Employee referral bonuses

Performance-based incentives

Job summary

Employment & Training Centers, Inc. is partnering with a well-established civil engineering consulting firm to hire an experienced Proposal Coordinator / Proposal Specialist to support business development efforts across Texas, including Houston.

This role requires coordinating high-profile pursuits for transportation, water, wastewater, municipal, and infrastructure projects, working with engineers, project managers, and leadership to develop qualifications, RFQs, RFPs, and interview materials

Qualifications

• Bachelor’s degree in Marketing, Communications, English, Journalism, Business, or related field.
• Three to seven years of proposal coordination, marketing, or business development experience.
• Architecture, Engineering, and Construction industry experience strongly preferred.
• Experience preparing RFQs, SOQs, and RFP responses for public sector clients.
• Strong writing, editing, proofreading, and document formatting skills.
• Advanced proficiency in Microsoft Word, PowerPoint, Excel, and Outlook.
• Adobe InDesign experience required
• Photoshop, Illustrator, and Adobe Acrobat experience preferred
• CRM or opportunity tracking system experience preferred
• Ability to manage several active pursuits and meet firm deadlines
• Strong attention to detail, organization, and quality control

Responsibilities

• Coordinate proposals from the initial opportunity review through final submission
• Manage RFQ, RFP, and SOQ responses for TxDOT, cities, counties, toll authorities, utility districts, and other public agencies
• Lead proposal kickoff meetings and establish schedules, assignments, and deadlines
• Review solicitation requirements and prepare compliance matrices and submission checklists
• Gather technical content, project descriptions, staff resumes, and qualification information
• Write, edit, proofread, and format proposal content
• Coordinate internal quality reviews and final production
• Prepare electronic and printed proposal packages
• Support interview preparation and presentation development
• Maintain proposal templates, staff resumes, project sheets, graphics, and marketing materials
• Track leads, pursuits, proposal status, and win or loss information through CRM systems
• Support website content, social media, award submissions, and other marketing projects

Skills

Proposal coordination

Marketing

Business development

Writing

Editing

Attention to detail

Education

Bachelor’s degree

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Adobe InDesign

Photoshop

Illustrator

CRM software

Job description

E T C is the premiere AEC and infrastructure recruiting firm of Houston, serving clients throughout Texas and the Gulf Coast. We connect reputable organizations across water resources, transportation, civil infrastructure, and related markets with exceptional industry talent.

Employment & Training Centers, Inc. is partnering with a well-established civil engineering consulting firm to hire an experienced Proposal Coordinator / Proposal Specialist to support business development efforts across Texas.

This is an excellent opportunity for a proposal professional with Architecture, Engineering, and Construction experience who enjoys managing high profile pursuits for transportation, water and wastewater, municipal, and infrastructure projects.

In this role, you will work closely with engineers, project managers, and executive leadership to develop compelling Statements of Qualifications, Requests for Qualifications, Requests for Proposals, interview presentations, and other marketing materials that help the firm win new business.

If you thrive in a fast paced, deadline driven environment and enjoy coordinating multiple pursuits from kickoff through submission, we would like to hear from you.

Houston, Texas - 77084

Position type: Full Time

Pay: $60,000 to $70,000 annually, depending on experience

Civil Engineering and Infrastructure Industry

KEY RESPONSIBILITIES:

• Coordinate proposals from the initial opportunity review through final submission
• Manage RFQ, RFP, and SOQ responses for TxDOT, cities, counties, toll authorities, utility districts, and other public agencies
• Lead proposal kickoff meetings and establish schedules, assignments, and deadlines
• Review solicitation requirements and prepare compliance matrices and submission checklists
• Gather technical content, project descriptions, staff resumes, and qualification information
• Write, edit, proofread, and format proposal content
• Coordinate internal quality reviews and final production
• Prepare electronic and printed proposal packages
• Support interview preparation and presentation development
• Maintain proposal templates, staff resumes, project sheets, graphics, and marketing materials
• Track leads, pursuits, proposal status, and win or loss information through CRM systems
• Support website content, social media, award submissions, and other marketing projects

PREFERRED QUALIFICATIONS:

• Bachelor’s degree in Marketing, Communications, English, Journalism, Business, or a related field preferred
• Three to seven years of proposal coordination, marketing, or business development experience
• Architecture, Engineering, and Construction industry experience strongly preferred
• Experience preparing RFQs, SOQs, and RFP responses for public sector clients
• Strong writing, editing, proofreading, and document formatting skills
• Advanced proficiency in Microsoft Word, PowerPoint, Excel, and Outlook
• Adobe InDesign experience required
• Photoshop, Illustrator, and Adobe Acrobat experience preferred
• CRM or opportunity tracking system experience preferred
• Ability to manage several active pursuits and meet firm deadlines
• Strong attention to detail, organization, and quality control

COMPENSATION AND BENEFITS:

• Annual salary of $60,000 to $70,000, depending on experience
• Medical, dental, and vision insurance
• Short term and long term disability insurance
• 401(k) and Roth 401(k) with company match
• Paid time off and paid holidays
• Professional development and training
• Registration and certification reimbursement
• Employee referral bonuses
• Performance based incentives

If you have experience coordinating proposals within the AEC industry and are looking for an opportunity to support meaningful infrastructure projects throughout Texas, we encourage you to apply today.

Employment & Training Centers, Inc. is an Equal Opportunity Employer and an E Verify Employer.