Proposal Coordinator

JDL Search Partners; Boston (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

JDL Search Partners is seeking a Marketing and Graphic Design professional to support proposals, presentations, and collateral for our AEC clients. You will design graphics in InDesign, maintain templates, and ensure brand consistency across all materials.

You’ll collaborate with Marketing and technical staff, manage content libraries, and help prepare responses from kickoff to final interview. A portfolio showcasing strong design work is required.

Qualifications

• Bachelor’s degree in Marketing, Communications, Graphic Design or related field.
• 2+ years of experience in the AEC industry.
• Graphic design capabilities with a portfolio of work samples.
• Proficiency in Adobe InDesign and Microsoft Office.
• Strong written and verbal communication skills and collaboration.

Responsibilities

• Design graphics for proposals, presentations, social media, advertising opportunities, and other marketing needs.
• Support the pursuit process from kick-off meeting through interview stages.
• Enter and track opportunities in our CRM database (Unanet), ensuring pipeline data remains accurate and current.
• Maintain staff resumes and bios, keeping them current and tailored to each pursuit.

Skills

Graphic design

Communication skills

Team collaboration

Creativity

Education

Bachelor’s degree in Marketing, Communications, Graphic Design or related field

Tools

Adobe InDesign

Microsoft Office

Job description

• Work Acquisition and Pursuits (primary focus)
• Support the production of SOQ and RFP responses, including layout, formatting, and assembly, all in Adobe InDesign
• Support the entire pursuit process, from kick off meeting through interview stages
• Enter and track opportunities in our CRM database (Unanet), ensuring pipeline data remains accurate and current
• Content Library
• Maintain staff resumes and bios, keeping them current, consistent, and tailored to each pursuit so that the most relevant experience is presented to clients
• Manage the project sheet and project profile library, ensuring our content is up to date and formatted to company standards
• Maintain InDesign and Powerpoint templates for Marketing team, and Microsoft Office templates for Project Management staff
• Marketing Support
• Design graphics for proposals, presentations, social media, advertising opportunities, and other marketing needs
• Assist with brand management to ensure consistency in visual identity, voice, and messaging across all channels
• Develop and/or revise collateral materials for the market sectors we serve, our clients, and our staff
• Collaborate closely with all members of the Marketing team and with technical staff to gather project information, photography, and supporting details

QUALIFICATIONS

• Bachelor’s degree in Marketing, Communications, Graphic Design or related field
• Strong proficiency in Adobe InDesign (required) and Microsoft Office
• 2+ years of experience in the AEC industry
• Graphic design capabilities strongly preferred, with a portfolio of work samples
• Experience with Unanet or a comparable CRM preferred
• Exceptional attention to detail and a commitment to quality and consistency
• Demonstrated ability to manage multiple deadlines and shifting priorities
• Strong written and verbal communication skills and a collaborative approach
• Ability to work effectively with both creative and technical colleagues
• A desire to learn and assume increasing responsibility over time
• Mentorship: Direct training from the professionals who lead our pursuits, as well as the company’s leadership
• Impact: Your work contributes directly to proposals that win projects across three demanding sectors
• Collaboration: A close-knit team where individual contributions are recognized
• Growth: Meaningful opportunities for advancement as the team evolves