Proposal Coordinator

NaphCare, Inc.; Birmingham (AL); On-site; USD 52,000 - 62,000; Full time

Benefits offered by this job

Health/dental/vision benefits starting

401K with company contribution

Paid time off and holidays

Tuition assistance

EAP services

Continuing education

Job summary

NaphCare, Inc. in Birmingham, AL, is seeking a Proposal Coordinator to join the Proposal Development Team on-site. You will assist in creating high-quality, compliant proposals and related documents for prospective and current clients, coordinating with internal teams to meet deadlines.

The role requires meticulous writing, editing, and organizational skills, with the ability to manage multiple deadlines in a fast-paced environment. This is an on-site opportunity at our corporate headquarters.

Qualifications

• Bachelor’s degree in English, Communications, Business, or a related field (or equivalent experience).
• Strong writing, editing, and proofreading skills are essential.
• Exceptional attention to detail and organizational abilities are required.
• Ability to manage multiple deadlines in a fast-paced environment.

Responsibilities

• Assist the Proposal Development Team in the preparation, coordination, and submission of proposals.
• Review Requests for Proposals (RFPs) to identify requirements, deadlines, and deliverables.
• Contribute written content and assist in developing clear, persuasive proposal responses.
• Develop and implement design elements to make proposals modern, professional, and visually appealing.
• Proofread and edit proposal drafts and templates for accuracy, clarity, and consistency.
• Ensure all proposal materials meet RFP compliance standards.
• Maintain and update proposal templates, appendices, and client lists.
• Create proposal components including cover pages, tabs, labels, and appendices.
• Track and schedule proposal deadlines using Outlook.
• Coordinate with internal teams to gather items required for proposal submissions.
• Support the production, assembly, and shipping of final proposal documents.
• Maintain proposal supplies and assist with office equipment such as printers and copiers.

Skills

Strong writing

Attention to detail

Organizational abilities

Can collaborate across departments

Microsoft Office Suite

Canva

Adobe

Project coordination

Education

Bachelor’s degree in English/Communications/Business

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Canva

Adobe

Job description

NaphCare has an excellent opportunity for a Proposal Coordinator to join the Proposal Development Team at our Corporate Headquarters in Birmingham, AL. This position is on-site.

This role supports the company’s client acquisition and retention efforts by assisting in the development of high-quality, compliant, and compelling proposals and sales-related documents for both prospective and current clients. The ideal candidate is detail-oriented, organized, proactive, and skilled in both written communication and project coordination.

NaphCare partners with correctional facilities to provide proactive, patient-focused healthcare. We recognize that we serve a unique and diverse patient population, and our onsite teams take pride in bringing excellence in care to a population in great need. Be part of a world-class team of professionals who are revolutionizing correctional healthcare.

Responsibilities

• Assist the Proposal Development Team in the preparation, coordination, and submission of proposals
• Review Requests for Proposals (RFPs) to identify requirements, deadlines, and deliverables
• Contribute written content and assist in developing clear, persuasive proposal responses
• Develop and implement design elements to make proposals modern, professional, and visually appealing
• Proofread and edit proposal drafts and templates for accuracy, clarity, and consistency
• Ensure all proposal materials meet RFP compliance standards
• Maintain and update proposal templates, appendices, and client lists
• Create proposal components including cover pages, tabs, labels, and appendices
• Track and schedule proposal deadlines using Outlook
• Complete required forms and documentation for proposal submissions
• Coordinate with internal teams to gather items required for proposal submissions
• Support the production, assembly, and shipping of final proposal documents
• Maintain proposal supplies (e.g., paper, binders, toner) and assist with office equipment such as printers and copiers

Qualifications

• Bachelor’s degree in English, Communications, Business, or a related field (or equivalent experience)
• Strong writing, editing, and proofreading skills
• Exceptional attention to detail and organizational abilities
• Ability to manage multiple deadlines in a fast-paced environment
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), Canva, and Adobe
• Strong interpersonal skills and ability to collaborate across departments

Preferred Qualifications

• Experience in proposal development, grant writing, or sales support
• Familiarity with RFP processes and compliance requirements

Why Join NaphCare?

NaphCare is one of the largest providers of healthcare services to correctional facilities throughout the US and we are growing. If you have never considered a career in correctional healthcare, now may be the time. In addition to competitive salaries and generous employee benefits, we strongly support career advancement within the company.

NaphCare Benefits For Full-Time Employees Include

• Health, dental & vision insurance that starts day one!
• Prescriptions free of charge through our health plan, beginning day one!
• Lowest Cost Benefits!
• Employee Assistance Program (EAP) services
• 401K and Roth with company contribution that starts day one!
• Tuition Assistance
• Referral bonuses
• Term life insurance at no cost to the employee
• Generous paid time off & paid holidays
• Free continuing education and CMEs

Equal Opportunity Employer: disability/veteran