Proposal Coordinator

Mannik Smith Group; Remote; USD 50,000 - 70,000; Full time

Job summary

A collaborative engineering firm is seeking a Proposal Coordinator to support proposal and marketing efforts. This role involves writing and editing proposals, managing project profiles, and collaborating across departments. The ideal candidate has a Bachelor's degree in a relevant field, 2+ years of experience in the A/E/C industry, and exceptional writing skills. This is a fully remote position requiring occasional travel for team meetings. Enjoy a family-friendly work culture with flexible schedules.

Benefits

WEI Incentive Program

Healthy Workplace Program

Employee Referral Bonus

Competitive Health Benefits

Career Development and Training

Flexible/Hybrid Schedule

Community Service Opportunities

Worldwide Travel Assistance

Qualifications

• 2+ years of experience in architecture, engineering or construction industry.
• Ability to manage multiple assignments and meet deadlines.
• Familiarity with state and municipal procurement processes.

Responsibilities

• Gather, refine, and develop proposal content.
• Write and edit RFP/RFQ responses.
• Assemble deliverables according to client requirements.

Skills

Exceptional writing and editing skills

Project Coordination

Attention to detail

Strong communication skills

Education

Bachelor's degree in English, Communications, or similar discipline

Tools

Adobe Creative Cloud (InDesign, Photoshop, Illustrator)

Deltek Vantagepoint CRM

Microsoft Office Suite

Job description

Proposal Coordinator

Department: Corporate/Administrative

Employment Type: Full Time

Location: Baton Rouge, LA

Description

Waggoner Engineering, Inc. is looking for a motivated and collaborative Proposal Coordinator to join our Proposal and Marketing team and to expand our footprint across Louisiana and the Gulf South. This is a fully remote position with occasional travel for team meetings or proposal deadlines as needed. The Proposal Coordinator will support the design and development of proposals, qualification packages, and other custom marketing materials. This role requires strong writing skills, attention to detail, and the ability to coordinate information across multiple departments and partners.

Are you ready to inspire, engage and deliver? Waggoner Engineering, founded in 1976, is a civil engineering and professional consulting firm dedicated to helping communities reach their full potential. With numerous office locations across the Southeast United States, Waggoner is recognized for its innovative, multi-disciplinary services that extend far beyond traditional engineering.

What does that mean for you? Waggoner differentiates itself as a leader in growth strategy for water and disaster recovery, as well as providing full engineering services; we need people who are inspired for future growth, engage as leaders in their respective fields, and deliver to both internal and external clients.

If you are tired of hearing “we’ve always done it this way”; if you have a work hard/play hard attitude; and if you enjoy working with a vast team of professionals across various disciplines, you will fit right into our culture.

Your Primary Responsibilities will include

• Work closely with leadership, project managers, and technical staff to gather, refine and develop proposal content.
• Write, edit and tailor RFP/RFQ responses for clarity, accuracy, and compliance.
• Apply Knowledge of municipal, construction, and transportation industries.
• Maintaining up-to-date project profiles, resumes, and CRM records (Deltek Vantagepoint experience preferred);
• Manage information requests with consultant partners and ensure timely integration of content.
• Advanced proficiency in Microsoft Office Suite, (Outlook, Teams, Word, Excel, and PowerPoint).
• Advanced Adobe Creative Cloud skills (InDesign, Photoshop, Illustrator) for layout and document design as well as Adobe Pro.
• Edit technical information for proper grammar, spelling and readability.
• Assist with graphics, layout, and overall document design following brand guidelines.
• Assemble final deliverables in strict accordance with client requirements, for both digital and physical submissions.
• Track and organize documents, templates, data and boilerplate text to support continuous improvement of proposal assets.
• Ability to manage competing priorities and deadlines in a dynamic work environment.
• Represent the company’s mission and values through high-quality work and a positive, solutions-oriented approach.

What you'll need

• Bachelor's degree in English, Communications, Marketing, Journalism, Technical Writing, or Marketing or similar discipline.
• 2+ years of experience in architecture, engineering or construction (A/E/C) industry.
• Exceptional writing, editing, and proofreading skills with attention to detail.
• Strong Project Coordination and deadline management capabilities.
• Ability to work independently, manage multiple assignments, and maintain attention to detail.
• Collaborative, professional communication style and strong interpersonal skills.

Preferred Qualification:

• Experience with Adobe Creative Cloud (InDesign, Photoshop, Illustrator).
• Deltek Vantagepoint CRM or similar CRM systems;
• Familiarity with state and municipal procurement processes (DOTD, municipalities, parishes, state agencies).
• Understanding of water, wastewater or transportation related infrastructure.
• 2+ years of experience is preferred.

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Why Join Our Team

We know work isn't only about what you do, it's also about who you work for and with! Waggoner Engineering provides a fun, family-friendly, and multicultural work environment that supports a work life balance, including:

• WEI Incentive Program
• Healthy Workplace Program
• Employee Referral Bonus
• Competitive Health Benefits
• Career Development and Training
• Flexible/Hybrid Schedule
• Community Service Opportunities
• Worldwide Travel Assistance

Waggoner Engineering, Inc. is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.