Proposal & Content Specialist

McFarland Johnson Inc.; City of Syracuse (NY); On-site; USD 34,000 - 43,000; Full time

Benefits offered by this job

Medical, dental, vision

PTO and parental leave

ESOP + 401(k) match

Technical training

Job summary

McFarland Johnson Inc. is seeking a Proposal Specialist to join the Marketing team in Binghamton, NY, with openness to Syracuse, Saratoga Springs, and Pittsford.

The role focuses on developing compelling, compliant proposals and supporting BD activities across A/E/C projects. The ideal candidate will collaborate with project managers and technical staff, manage timelines, and utilize InDesign, PowerPoint, and AI tools to produce winning submissions.

Qualifications

• Bachelor’s degree in English, Communications, Marketing, or related field preferred.
• 1–5 years in proposal development role.
• Experience in Architecture/Engineering/Construction or professional consulting firms is a plus.
• Exceptional writing, proofreading, and verbal communication abilities.
• Proficient in InDesign and PowerPoint; familiarity with AI tools; Adobe Creative Suite, MS Office, and CRM/database management.

Responsibilities

• Proposal Development and Management: Oversee the proposal process from start to finish.
• Research and Content Creation: Write, edit, design, and produce proposals and award submissions.
• Graphic Design: Create visually appealing graphics to convey complex ideas.
• Presentation Development: Build PowerPoint presentations for interviews and conferences.
• Database Management: Maintain CRM database with Marketing team.
• General Support: Assist with administrative and business development tasks.
• AI Utilization: Support AI initiatives to improve quality and efficiency.

Skills

Proposal development

Content creation

Graphic design

Presentation development

CRM management

Administrative support

AI utilization

Education

Bachelor’s degree in English/Communications/Marketing or related field

Tools

InDesign

PowerPoint

Adobe Creative Suite

MS Office

CRM/Database management

Job description

McFarland Johnson Inc. is seeking a Proposal Specialist to join the Marketing team in Binghamton, NY, with openness to Syracuse, Saratoga Springs, and Pittsford.

The role focuses on developing compelling, compliant proposals and supporting BD activities across A/E/C projects. The ideal candidate will collaborate with project managers and technical staff, manage timelines, and utilize InDesign, PowerPoint, and AI tools to produce winning submissions.