Property Transfer Specialist

County of El Dorado; Apex (CA); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Down payment assistance

Job summary

The County of El Dorado is seeking a Property Transfer Specialist in the Assessor's Office (Placerville, CA) to review and verify complex legal property documents, and to determine appropriate actions under applicable laws.

You will answer questions from title companies, property owners, and others; perform data entry and maintain records, with emphasis on accuracy and thorough research.

Qualifications

• Two years of increasingly responsible experience in an Assessor's office, Recorder's Office, or title company, or equivalent office experience working with legal descriptions and/or legal documents relating to real property at a level equivalent to the County's class of Assessment Technician II.
• College level coursework in a related field is desirable.

Responsibilities

• Receives, reviews and analyzes various legal property related documents to determine appropriate actions; answers questions from the public regarding processing of documents; analyzes data and enters information into the system.
• Makes change of ownership determinations based on taxpayer responses to discovery documents.
• Answers complex ownership questions from title companies, property owners or their agents, attorneys or tax representatives; prepares correspondence as needed.
• Resolves ownership questions and clarifies understanding of property transfers through probate proceedings and court determinations as they relate to various interests.
• Enters information into computer systems with high accuracy; maintains logs and statistics.

Job description

THE COUNTY OF EL DORADO

The County of El Dorado is committed to promoting the power of public service by fostering a diverse and collaborative workplace where employees are empowered, respected and valued. The dedicated efforts taken by the Board of Supervisors continues to promote El Dorado County as a competitive employer that is committed to recruiting and retaining qualified employees by advocating for competitive salaries and excellent benefits. The County of El Dorado is also supportive of providing telework opportunities for employees consistent with business needs and in accordance with Board of Supervisors Policy E-12 - Telecommuting.

OFFICE OF THE ASSESSOR

The County of El Dorado, Office of the Assessor is responsible for discovering, inventorying, valuing and assessing all taxable real property in the County, including residential, commercial, industrial properties and undeveloped land. The office is also responsible for assessing taxable business property, boats, airplanes, mining claims and other assessable interests in property. The Assessor prepares and maintains the master property records and parcel maps. The office is charged with the administration of a number of exemption programs benefitting homeowners and certain qualifying organizations. The Assessor prepares and submits the secured, unsecured, and supplemental assessment rolls for use in preparation of assessments for taxation by the various taxing agencies.

THE OPPORTUNITY

Under general supervision, receives, reviews and analyzes various legal property related documents to determine appropriate actions; answers questions from the public regarding the processing of various documents; analyzes and categorizes information gathered from property related documents and electronically enters appropriate data; maintains records and statistics related to property documents.

The selected candidates will have the opportunity to:

• Receives, reviews and verifies a variety of complex legal documents and records pertaining to property ownership changes and specialty transfers; determines appropriate actions to be initiated based upon applicable laws and regulations.


• Makes change of ownership determinations based on taxpayer response to various discovery documents.


• Answers complex and technical ownership questions from title companies, property owners or their agents, attorneys or tax representatives, and other interested parties; prepares correspondence to answer questions when appropriate.


• Resolves ownership questions and clarifies understanding of property transfers through probate proceedings and court determinations as they relate to various beneficial interest conveyances and proportional interest transfers.


• Clarifies conflicting ownership issues by reviewing and evaluating various elements of tax and estate planning device provisions.


• Performs extensive research to determine the taxability status of complex title changes.


• Analyzes and applies Revenue and Taxation Codes in relation to change of ownership.


• Answers questions from the public regarding changes to property ownership and specialty transfers; explains the application of the Government Code, Revenue and Taxation Code or other statutes and regulations.


• Enters a variety of information into a computerized system with a high degree of accuracy; determines and applies proper codes and initiates transactions.


• Maintains logs, files and statistical information pertaining to processed legal documents and records.


• Verifies, reconciles, and balances computer input documents against computer reports, ensuring accuracy and completeness


• Performs general office support work, including filing, operation of standard office equipment and operation of computer equipment and a variety of software.

Education & Experience Requirements (typing "See Resume" in application will not be accepted)

Two years of increasingly responsible experience in an Assessor's office, Recorder's Office, or title company, or equivalent office experience working with legal descriptions and/or legal documents relating to real property at a level equivalent to the County's class of Assessment Technician II. College level coursework in a related field is desirable.

NOTE: The above qualifications are typically accepted ways of obtaining the required knowledge and skills.

RECRUITMENT PROCESS

The Department of Human Resources will screen all applications to identify qualified candidates. After screening, qualified candidates will be referred biweekly to the next step and notified of all further procedures applicable to their status in the recruitment process.

Training and Experience Evaluation: A training and experience review consists of candidates responding to supplemental questions on the job application which will be utilized to determine an applicant's ability to continue in the recruitment process, ranking for referral to specific vacancies. A subject matter expert will evaluate each candidate's responses based on predetermined criteria. Subject matter experts are not granted access to the candidate's application; therefore, responses to the supplemental questions should be thorough, detailed, and complete.

ADDITIONAL INFORMATION

The County of El Dorado is recruiting applicants for Property Transfer Specialist. This recruitment will establish a list for the purpose of filling current and future full time, part time, limited term and extra help vacancies for at least three (3) months. In accordance with Personnel Rules 1103.1 and 1105.1, an extra help or limited term employee may be transitioned into a regular employee if the department in which the employee works has a vacant allocated position for the same classification as held by the extra help or limited term employee and the appointing authority requests such transfer.

We are currently recruiting for the following:

• One (1) full time vacancy in the Assessor's Office located in Placerville, CA.

The County of El Dorado is an equal opportunity employer and encourages applicants from diverse backgrounds to apply.

Many job classifications require pre‑employment medical screening. Depending on the job classification, medical screening may include testing for drugs; a positive test may result in revocation of an employment offer.

As required by Internal Revenue Service Publication 1075, individuals in positions that have access to Federal Tax Information (FTI), will be subject to a background investigation and a criminal history check. In addition, individuals hired into positions that have access to FTI will be re-investigated at least once every five (5) years.

Not just rustic mining towns and historic sites – Today El Dorado County is a year-round vacation destination overflowing with outdoor adventure, inviting agritourism locations, enriching family activities, and a proud Gold Rush history. Escape the traffic and smog because El Dorado County is just: 40 miles to Downtown Sacramento, 50 miles to Sacramento International Airport, 129 miles to San Francisco.

Here are a few of the many activities and events available throughout El Dorado County:

• Hiking, Camping, Fishing, Boating, and Watersports


• Skiing and Snowboarding


• Live Music and Music Festivals


• Local Craft Breweries and Wineries


• El Dorado County Fair


• Placerville Speedway


• Farm to Fork Restaurants


• Local Shopping Gems

Employees that are buying a home in El Dorado County may qualify for down payment assistance. Click for more information.