Property Tax & Compliance Specialist

Trusted Medical PLLC; Jacksonville (FL); On-site; USD 50,000 - 60,000; Full time

Job summary

Trusted Medical, PLLC is seeking a dedicated Property Tax & Compliance Specialist to manage property tax compliance, registrations, and insurance administration for clinics nationwide. This full-time, onsite role supports senior leadership with accurate reporting and timely filings.

Responsibilities include reviewing assessments, coordinating payments, maintaining documentation, and ensuring regulatory registrations across jurisdictions.

Qualifications

• Proficiency in Microsoft Excel, Outlook, Word, Teams and SharePoint.
• Strong organizational, project management, and deadline-management skills.
• Ability to research and interpret regulatory requirements across multiple jurisdictions.

Responsibilities

• Property Tax Administration: manage annual property tax compliance, review assessments, maintain documentation, coordinate payments, ensure timely filings and provide year-end reporting.
• State, Local, and Corporate Compliance Registration: coordinate business registrations and filings across jurisdictions, monitor renewals, ensure good standing.
• Insurance Administration & Compliance: manage insurance portfolio, renewals, certificates, and liaise with brokers and Finance.
• Maintain confidential records and compliance documentation; meet deadlines and audit-ready standards.

Skills

Excel

Outlook

Word

Teams

SharePoint

Regulatory research

Attention to detail

Communication

Independent work

Prioritization

Documentation

Project management

Tools

Microsoft Dynamics 365

CSC portals

ERP systems

Planner (MS Planner)

Job description

W2 Full-Time Property Tax & Compliance Specialist

Trusted Medical ( www.trusted-medical.com ) is a value-driven organization dedicated to delivering direct, high-quality healthcare services across 22 states. Our national network of clinics supports active military personnel, Veterans, and the broader community through comprehensive care to our patient population.Trusted Medical is driving to expand our research capabilities while maintaining a strong scientific foundation, keen strategic oversight skills, participation in developing and implementing new clinical trials to grow our research operations.

Type of Employment: Full-time, W2

Work Location/Travel: Onsite at a Trusted Medical Clinic

Salary Range: $50,000-$60,000. Potential for annual bonus is based on individual performance and meeting or exceeding design organizational metrics.

Key Responsibilities

Property Tax Administration

Manage annual property tax compliance for Trusted Medical. Review tax assessments, maintain required documentation, coordinate payments with Finance, and ensure timely filings to avoid penalties. Resolve issues with taxing authorities, maintain audit-ready records, update annual tax schedules, and provide year-end reporting to senior leadership.

State, Local, and Corporate Compliance Registration

Coordinate business registrations, corporate filings, and compliance requirements for new and existing clinic locations across all operating jurisdictions. Utilize CSC and government portals to submit and track filings, maintain compliance calendars, monitor renewal deadlines, and ensure entities remain in good standing. Research and manage state and local licensing and registration requirements, including jurisdiction-specific healthcare and Board of Medicine registrations when applicable.

Insurance Administration & Compliance

Administer the organization's commercial insurance portfolio, including policy renewals, coverage updates, certificates of insurance, and documentation management. Coordinate with brokers, carriers, Finance, and internal stakeholders to ensure continuous coverage, timely premium payments, and compliance with contractual and operational requirements. Serve as the primary point of contact for insurance-related inquiries.

• Proficiency in Microsoft Excel, Outlook, Word, Teams, and SharePoint.
• Strong organizational, project management, and deadline-management skills.
• Exceptional attention to detail and accuracy.
• Ability to research and interpret regulatory requirements across multiple jurisdictions.
• Experience working with government and compliance portals (CSC, Secretary of State, licensing boards, etc.).
• Strong written and verbal communication skills.
• Critical thinking and problem-solving abilities.
• Ability to work independently and manage competing priorities.
• Experience maintaining confidential records and compliance documentation.

Preferred Qualifications

• Experience with Microsoft Dynamics 365 or other ERP systems.
• Experience with CSC or similar corporate compliance platforms.
• Knowledge of multi-state entity management, business registrations, tax compliance, and licensing requirements.
• Experience with Microsoft Planner or other project management tools.Familiarity with professional and healthcare licensing compliance.

Additional Deliverable

Maintain a centralized compliance repository and tracking system for registrations, licenses, insurance policies, tax obligations, renewal dates, and key filing deadlines.

All applicants must be US citizens and able to obtain a Public Trust clearance. Trusted Medical, PLLC participates in the E-Verify program. Trusted Medical, PLLC is a drug-free workplace.

Trusted Medical, PLLC is an Equal Opportunity and Affirmitive Action Employer. Trusted Medical, PLLC prohibits discrimination against individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law. Trusted Medical, PLLC takes affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, or veteran status