Property Records Specialist

Taleo; Libby (MT); On-site; USD 51,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Paid leave & holidays

Retirement plan

Job summary

Montana Department of Revenue is seeking a Property Records Specialist to maintain and certify property records for fair tax billings, update ownership and sales information, and assist taxpayers and county officials.

The role involves mapping/GIS knowledge, working with office and spreadsheet tools, and strong communication skills. A valid driver's license and willingness to travel may be required; telework eligibility is described in the policy.

Qualifications

• Mathematics knowledge for property valuation
• Understanding of property valuation techniques
• Mapping and GIS understanding
• Proficiency with common office and spreadsheet applications
• Strong written, verbal and interpersonal communication

Responsibilities

• Maintain and certify property records for fair property tax billings.
• Update ownership and sales information and assist with taxpayer programs and appeals.
• Support taxpayers, county officials and other stakeholders with reliable property records.

Skills

Mathematics

Property valuation

GIS

Office applications

Communication

Education

One year post-secondary education

One year related experience

Tools

GIS software

Spreadsheet software

Data entry tools

Job description

Job Description - Property Records Specialist (26142417)

Position Title:

Property Records Specialist - ( 26142417 )

MISSION STATEMENT

To be the nation's most citizen oriented, efficiently administered, state tax agency.

The Montana Department of Revenue administers approximately 40 state taxes, property appraisals, alcohol beverage laws, cannabis laws, and unclaimed property for the state of Montana. The Property Assessment Division manages Montana’s property assessment and valuation of all taxable property for property tax purposes. PAD is comprised of the Geographic Information System Unit, Program Support Unit, Computer Assisted Mass Appraisal Unit, Industrial Unit, Division Administration team, and approximately 30 local field offices in various counties in Montana.

What We Can Offer You

The State of Montana's comprehensive benefits package includes:

• Health, dental, and vision care; life insurance; and long-term disability. The State currently contributes $12,648/year toward these benefits.
• Free health care for employees and eligible family member at Montana Health Centers.
• Employee Assistance Benefits including counseling, legal assistance, well-being coaching, financial information, which are free resources.
• Retirement plans- The State currently contributes 9.17%, vested after 5 years of continuous employment.
• Paid vacation- starting at 15 days a year.
• Sick leave- 12 days a year.
• 11 holidays, including a floating holiday, which can be used any time.
• Flexible hours.
• Eligibility to participate in the Public Service Loan Forgiveness (PSLF) program.

Visit the Health Care and Benefits Division for more information at https://benefits.mt.gov/. In addition to employee benefits, there are a wide range of advancement opportunities throughout the Department of Revenue.

Job Overview

This position resides in the Property Assessment Division of Department of Revenue . The Property Record Specialist (PRS) performs various duties assigned by management. They ensure that property values in the county are accurately recorded, regularly updated, and certified each year for fair and accurate property tax billings. This role supports taxpayers, county officials, and other stakeholders by maintaining reliable property records, processing ownership and sales information, and assisting with taxpayer programs and appeals.

Knowledge of:

• Mathematics
• Property valuation techniques
• Mapping and geographic information systems (GIS)
• Commonly used office and spreadsheet computer applications
• Written, verbal, and interpersonal communication

You would be a great fit for this position if you:

• Self-motivation
• Follow instructions
• Provide timely customer service
• Lifting is infrequent, less than 15 pounds.
• Some travel may be required, must have a valid driver’s license.
• This job cannot be performed at an alternate work site.

DOR is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply.

(All computer systems and tax guidelines will be trained on the job.)

Special Requirements

• Criminal Background Check. Circumstances involving convictions will be reviewed
• Tax status must be current. Circumstances involving tax status issues will be reviewed

REMOTE/TELEWORK

This position may be eligible to work from an approved worksite; however, the successful candidate must be a primary resident of Montana as a condition of employment. This position would be required to report to the Department of Revenue office assigned by the supervisor. Employees must meet and sustain Department of Revenue telework eligibility requirements and supervisor's approval to participate in the DOR Telework Program. Full-time teleworking is not available.

Training Assignment

This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

This agency is participating in E-Verify to confirm employment eligibility. After accepting a job offer and completing Form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, https://www.e-verify.gov/ .

Eligibility to Work

In accordance with the Immigration Reform and Control Act, the person selected must produce within three days of hire documents that show authorization to work in the United States. Examples of such documentation include a birth certificate or Social Security card along with a driver’s license or other picture I.D., or a U.S. passport, or a "green card". The State of Montana does not sponsor.

Special Information

Candidates must be eligible to work in the United States. A valid driver's license is required with less than 12 conviction points in the most recent completed 36 months.

EDUCATION / EXPERIENCE

The qualifications desired on the first day of work are:

• One year of post-secondary education or training; and
• One year of job-related experience.

Work experience may include appraisal, assessment, auditing, accounting, banking, data entry, bookkeeping, records management, customer service or a real estate related field.

You must pass the department’s CORE Assessment training, within the first year of employment.

Other combinations of education and experience will be evaluated on an individual basis.

Applicant Pool Statement : If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.

Salary

51,461.00 - 53,518.00 Yearly Telework Eligibility : Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.) Benefits Package Eligibility : Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings

1 Employee Status : Regular Schedule : Full-Time

Job Type

Standard

Shift

Day Job

Travel

Yes, 15 % of the Time

Primary Location

Libby Agency : Department of Revenue Union : Montana Federation of Public Employees

Posting Date

Sep 28, 2026, 1:40:50 PM Closing Date (based on your computer's timezone) : Oct 14, 2026, 5:59:00 AM

Contact Name : Human Resources | Contact Email : [e-mail] | Contact Phone : [phone] Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.