Property Manager

Weichert, Realtors; New Jersey; On-site; USD 16,531 - 27,552; Full time

Job summary

A leading real estate firm is seeking an Assistant Property Manager in New Jersey to support day-to-day operations. This role involves tenant relations, lease processing, maintenance coordination, and providing excellent customer service. Candidates should possess strong communication skills and relevant experience in property management.

Qualifications

• High school diploma or GED required; Associate’s or Bachelor’s preferred.
• Real estate license preferred, valid driver's license required.
• One to two years of related experience preferred.

Responsibilities

• Provide administrative support to Property Manager.
• Process applications, prepare lease agreements, and coordinate maintenance.
• Handle tenant relations and assist in business development.

Skills

Communication

Multitasking

Knowledge of laws

Math skills

Microsoft Office proficiency

Education

High school diploma or GED

Associate’s or Bachelor’s degree

Real estate license

Job description

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Weichert is hiring a Assistant Property Manager. The Assistant Property Manager is responsible for providing administrative support to the Property Manager with the day to day operations and tenant, owner, and vendor relations of the properties. The Assistant Property Manager handles processing of applications, prepares lease and renewal agreements, coordinates maintenance, tracks lease renewals, distributes late notices, and provides excellent customer service to address customers’ questions or concerns.

• Works closely with the Property Manager to bring a qualified tenant into a homeowner’s property by performing the appropriate background check, credit check, and verifications on potential tenants and relaying findings to the Property Manager and/or owner.As approved, prepares lease documents, obtains signatures, and processes them through Accounting along with commission documents.
• Runs reports on a monthly basis from the in-house database system and sends letters for unpaid late rents; follows-up to ensure payment is received. Reports late pays to the client, contacts the tenant, and reports findings to Property Manager and/or client.
• Monitors on a regular basis from our in-house database system reports that concentrate on lease expirations and renewals, following up with the tenants with letters, outstanding balances, statements, emails, etc. Works closely with the owner regarding intent, market rent and comparables.
• Prepares and processes all documents needed for signature for any new owner or new tenant, creating a new property file and compiling all documentation, brochure, and informational packets to be delivered to owner or tenant.
• Takes direction from Property Manager regarding findings of inspections, and if necessary, obtains estimates for any damages of property.
• Assists in the process of analyzing bids from contractors for repairs, renovations, and maintenance and follows up with contractor and tenant to make sure project has been completed. Acts as liaison between owners and tenants regarding maintenance or other issues.
• Collects, approves, and properly codes for payment bills pertaining to maintenance and utility of home for accounting department to make payment.
• If applicable, works closely with insurance companies, home warranty companies, and appliance service agreement vendors in order to have appliance and larger items repaired or replaced.
• Maintains an organized filing system for all properties and property files to ensure that up to date documentation is in the file at all times. Responsible for a high volume of filing.
• Coordinates efforts with tenant regarding the move out process including notification to owner and documentation to tenant for move out requirements within the home.
• Follows-up on business development leads for the Property Manager, supplying lead with proper brochure, books, answers to questions, etc.
• Creates correspondence or makes phone calls pertaining to utilities making sure that they are switched to the appropriate account holder while never allowing property to be without a utility (i.e., gas, electric, water).
• Investigates complaints, disturbances, and violations and resolves problems following management policies.
• May perform reception duties at the front desk and/or perform general administrative duties.
• Performs other duties as assigned.

Minimum Qualifications

Education, Certification, and License Requirements

• High school diploma or GED
• Associate’s or Bachelor’s degree preferred
• Real estate license is preferred
• Valid driver’s license is required

Experience

• One (1) to two (2) years of related real estate or property management experience preferred
• Previous administrative experience required

Knowledge, Skills, and Abilities

• Working knowledge of applicable federal, state, and local laws and regulations
• Proficiency in Microsoft Office suite of products
• Strong oral and written communications skills
• Ability to multitask in a fast-paced environment
• Basic math skills including addition, subtraction, multiplication, division, percentages, and fractions
• Knowledge and ability to use typical office equipment (PC, calculator, fax machine, etc.)

The hourly rate for this role is $12-20/Hour.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management

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