Property Manager

LBA; Irvine (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

LBA in Irvine, CA is seeking a Property Management Specialist to oversee financials and tenant services for our properties. You will manage budgets, forecasts, variances, and CAM reconciliations while maintaining strong tenant relations.

You will collaborate with architects, contractors, and tenants on buildouts, conduct tours to secure leases, and supervise contractor performance to meet budgets and codes.

Qualifications

• Experience with budgeting, forecasting, variance reporting, and CAM reconciliations.
• Strong verbal and written communication with tenants.
• Proven ability to deliver high-quality tenant services and satisfaction.

Responsibilities

• Maintain property budgets, forecasts, and variance reports to support financial decisions.
• Foster excellent tenant relations by regular property rounds and tenant interactions to assess satisfaction and concerns.
• Address and resolve escalated tenant issues through phone, written, or in-person communications.
• Attend daily meetings with architects, construction contractors, and tenants to oversee tenant space buildouts and ensure compliance with drawings and codes.
• Conduct walking tours of vacant space to attract new leases and renew existing ones.
• Assist and supervise projects, monitoring contractor performance against work orders and budgets.
• Review property invoices for accuracy and authorize final payments to expedite processing.
• Prepare annual property budgets using year-round expense data and projections.
• Generate monthly/quarterly property financial reports (variance, activity) for regional review.
• Assist in checking tenant billing worksheets for accuracy.
• Investigate delinquencies by coordinating with tenants and accounting to secure prompt payment.
• Communicate clearly to provide excellent tenant service.

Skills

Financial terms knowledge

Excellent communication

Customer service

Job description

• Requires knowledge of financial terms and principals of property management including budgeting, forecasting, variance reporting, CAM Reconciliations.
• Maintains excellent tenant relations by making regular rounds of the property and visiting with tenants to learn of their satisfaction or concerns with the property.
• Responsible for resolving elevated tenant concerns regarding property tenant services by communicating with tenants on the phone, in writing, or in person, to maintain high tenant satisfaction.
• Participates in daily meetings with architects, construction contractors, and tenants to oversee tenant space buildouts/improvements to maintain a high quality of construction and to ensure compliance with construction drawings or building codes as requested by Regional Manager.
• Participates in walking tours of vacant building space, as requested, to existing and prospective tenants to obtain new leases, renewal of existing leases.
• Assists and manages projects, including monitoring the performance of contractors working on the property to ensure adherence to work orders and the budgets.
• Reviews property expense invoices as needed for accuracy and administer final approval to facilitate prompt payment by the corporate accounting department.
  
• Prepare the annual budget for the property by gathering expense information throughout the year and calculating future expenses based on this historical information.
• Prepares monthly and/or quarterly property financial reports (such as variance and activity reports) for corporate office and the Regional Manager review.
• Assists in checking tenant billing worksheets to verify accuracy of the billing sent from accounting.
• Assists in investigating tenant delinquencies by contacting the tenant and/or the Accounting Department to ensure prompt payment or to learn the status of the delinquencies.
• Excellent communication skills (verbal and written) and ability to provide excellent customer service to tenants.